ADDETTO/A SEGRETERIA E SERVIZI GENERALI

Gifrab Italia spa; Palermo; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

Una storica azienda nel settore del Fashion Retail cerca un Segretario e Responsabile dei Servizi Generali con almeno 3 anni di esperienza. Il candidato ideale è altamente organizzato, proattivo e possiede eccellenti capacità comunicative, oltre a una forte conoscenza delle attività segretariali e dei servizi generali. Si richiede inoltre una fluenti conoscenze di inglese per gestire comunicazioni internazionali.

Competenze

• Almeno 3 anni di esperienza in un ruolo simile.
• Ottima conoscenza delle attività segretariali e gestione dei servizi generali.
• Fluente in inglese parlato e scritto.

Mansioni

• Gestire la corrispondenza in entrata e in uscita.
• Facilitare la gestione degli appuntamenti per la direzione.
• Organizzare viaggi e prenotazioni necessari.

Conoscenze

Organizzazione

Precisione

Comunicazione

Problem Solving

Orientamento al Cliente

Gestione del Tempo

Formazione

Formazione di alto livello

Strumenti

Strumenti informatici

Descrizione del lavoro

Palermo, Italy

Gifrab Italia SpA, a historic leader in the Fashion Retail sector, is seeking a Secretary and General Services Officer.

The ideal candidate comes from structured environments, possesses high professional skills related to the role, and is capable of effectively managing secretarial activities to facilitate the work of company management. This includes assisting in daily functions and providing organizational and operational support.

Responsibilities include:

1. Ensuring proper filtering for company management
2. Facilitating management of appointment schedules
3. Preparing correspondence and documentation requested by management
4. Managing and archiving incoming and outgoing correspondence
5. Managing information flow to other company functions and external contacts
6. Managing electronic archives
7. Performing reception duties and greeting guests
8. Receiving and directing calls appropriately
9. Efficiently managing general services activities within budget constraints
10. Managing the budget for office and retail supplies and their distribution
11. Organizing meetings and ensuring all necessary arrangements
12. Managing shared spaces and ensuring proper setup and equipment
13. Carrying out company errands as needed
14. Managing company credit cards
15. Organizing business trips and travel arrangements (flight bookings, car rentals, hotel reservations, payments)

Requirements:

• At least 3 years of experience in a similar role within a structured company
• Strong educational and cultural background
• Excellent knowledge and skills in secretarial activities, general services, and business travel
• Advanced proficiency in IT tools
• Fluent in spoken and written English
• Experience as an Executive Assistant or company administrator is a plus

The ideal candidate should also have a strong interest in the fashion industry, excellent organizational and time management skills, strong communication and interpersonal skills, planning abilities, precision, problem-solving skills, customer orientation, proactivity, stress management, and the ability to work in demanding environments. Domiciled in the province of Palermo.