Accounts Payable Coordinator

OPIS s.r.l.; Desio; In loco; EUR 35.000 - 55.000; Tempo pieno

Descrizione del lavoro

Une entreprise CRO internationale, OPIS s.r.l., recherche un Coordinateur des Comptes Fournisseurs pour gérer les aspects administratifs des contrats et des faillites. Avec plus de 25 ans d'expérience, la société offre des solutions IT avancées et un soutien complet pour les essais cliniques à travers le monde.

Competenze

• Au moins cinq ans d'expérience en comptabilité fournisseurs ou gestion administrative.
• Capacité à gérer de manière autonome toutes les activités administratives.
• Attitude axée sur les résultats et orientation vers le travail d'équipe.

Mansioni

• Gérer les aspects administratifs des contrats et des factures.
• Surveiller le calendrier de clôture mensuelle.
• Gérer les déclarations de TVA et les relations avec les auditeurs.

Conoscenze

Leadership

Compétences organisationnelles

Compétences en communication

Descrizione del lavoro

The Accounts Payable Coordinator is responsible for managing the administrative aspects of contracts and extra budgets with suppliers. They manage and coordinate the registration of payable invoices and related VAT treatment, and carry out periodic VAT and tax declarations. The role also involves managing the intercompany reconciliation process for period-end accounts.

Responsibilities

1. Managing administrative aspects of contracts, engagement letters, and extra budgets with suppliers (including freelancers);
2. Managing and coordinating the posting of passive invoices and related VAT treatment;
3. Overseeing daily activities of the General Accountant (grant management, EC payments, expense notes);
4. Handling the monthly closing calendar;
5. Supporting the Head of Finance in monthly closing processes and checklists;
6. Managing monthly payable reconciliations and accruals for invoices and credit notes;
7. Handling VAT processes, including calculation, settlement, and periodic communication;
8. Carrying out periodic VAT and tax declarations (e.g., VAT settlement, LIPE, Intrastat, Esterometro, 770 models, F24 models);
9. Monitoring payments and related deadlines;
10. Overseeing general accounting activities such as managing tax and social security obligations, registration of expense notes, asset management, chart of accounts, and updating asset register details;
11. Maintaining mandatory accounting journals (statutory books, VAT books, asset register);
12. Supporting month-end and year-end closing activities, including adjustments, depreciation, amortization, write-offs, and reconciliations;
13. Assisting in the preparation of financial statements, explanatory notes, and annexes for the annual report;
14. Managing relationships with auditors, advisors, and suppliers;
15. Participating in hiring and onboarding new staff, mentoring junior staff;
16. Monitoring account reconciliation and payable items in line with policies;
17. Collaborating with subsidiary accountants on intercompany reconciliations;
18. Dealing with account reconciliations on a regular basis.

Requirements

• At least five years of experience in accounts payable or administrative management;
• Ability to autonomously manage all administrative activities securely;
• Leadership and people management skills;
• Strong planning and organizational skills;
• Excellent communication skills;
• Result-oriented and team-focused attitude.

About Us

• OPIS is an international CRO with 25 years of experience conducting clinical trials (Phases I-IV, non-interventional, and medical device studies). We provide advanced IT solutions and innovative approaches to complex projects. Our expertise spans all phases of drug trials, supporting sponsors beyond therapeutic areas, and includes clinical investigations for medical and diagnostic devices. With locations worldwide, OPIS offers comprehensive clinical research services such as scientific advice, medical writing, trial start-up, monitoring, data management, statistics, pharmacovigilance, medical monitoring, electronic data capture, quality assurance, and training.