Accommodation Coordinator, Olympic & Paralympic Games

IMG LIVE; Pavia; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A leading company in premium experiential hospitality seeks an Accommodation Coordinator for the Milan 2026 Olympic & Paralympic Games. The successful candidate will manage accommodation logistics, liaise with hotels, and ensure top-notch guest experiences. Ideal applicants will hold a Bachelor's degree and have at least 2 years of relevant experience in the events or hospitality industries. Strong communication skills in multiple languages are essential.

Competenze

• Minimum 2+ years in events, travel, or hospitality industries.
• Experience with group reservations, billing, and logistics.

Mansioni

• Manage accommodation logistics for the Milan 2026 Olympic/Paralympic Games.
• Liaise with hoteliers for contracting and inventory management.
• Support internal teams with event materials during planning and execution.

Conoscenze

Interpersonal skills

Communication skills

Presentation skills

Fluency in French

Fluency in English

Proficiency in Italian

Formazione

Bachelor's Degree in Hospitality

Descrizione del lavoro

Accommodation Coordinator, Olympic & Paralympic Games

Apply locations : Milan (OL)

Posted on : Yesterday

Job requisition id : JR25854

Who We Are :

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, fashion, and culture. We provide unrivaled access for corporate clients and fans seeking official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. As an official partner and / or service provider to over 150 rights holders such as the IOC, FIFA, NFL, NCAA, UFC, WWE, and PGA of America, we also own and operate unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE : TKO).

Overall Scope of Role :

The Accommodation Coordinator manages accommodation logistics for the Milan 2026 Olympic / Paralympic Games. This role involves liaising with hoteliers for contracting and inventory management, acting as the primary contact for the Games’ accommodation team, and coordinating with sales and executive staff to meet event needs efficiently. The individual must handle multiple projects, prioritize work, and meet deadlines with minimal supervision.

Essential Functions & Responsibilities

Primary Responsibilities :

• Create hotel profiles in proprietary systems and load data manually or via automation.
• Support internal teams (stakeholders, clients, B2B) with event materials during planning and execution.
• Develop, document, and improve event procedures and systems.
• Record, process, and manage hotel inventories and reservations across systems.
• Collaborate with event and sales teams to identify improvements and develop training materials.
• Act as liaison between sales teams and hotels to ensure guest experience quality.
• Create and distribute event communications (rooming lists, BEOs, etc.).
• Maintain event summaries, including sales and hotel reports.
• Assist accounting with billing, reconciliation, and collections.
• Prepare operational materials for the Games, ensuring smooth hotel relationship handover.
• Manage daily changes during the Olympics and reconcile accounts.
• Organize site inspections, arrange appointments, and book accommodations for clients and staff.

Other Duties & Responsibilities

This description is not exhaustive; duties may change at any time without notice.

Travel

Must be flexible with work and travel schedules, including holidays.

Qualifications

Required :

• Bachelor's Degree in Hospitality or related field, or equivalent experience.
• Minimum 2+ years in events, travel, or hospitality industries.
• Experience with group reservations, billing, and logistics.
• Fluent in French and English.

Preferred :

• Strong interpersonal, communication, and presentation skills.
• Experience in sports or event operations.
• Travel & hospitality experience.
• Proficiency in Italian.

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Accommodation Coordinator Olympic Paralympic Games • pavia, Italia