25A - 24 | EXECUTIVE ASSISTANT

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TALENT Tree, a licensed firm specialized in the recruitment and selection of personnel, is looking for a qualified professional to join the Italian subsidiary of an international company as a EXECUTIVE ASSISTANT.

The candidate will provide high-quality support to the General Manager, working closely with the Leadership Team to ensure they are well-prepared for all internal and external interactions. The candidate will be responsible for:

1. Managing and maintaining executive schedules, including appointments, meetings, and travel arrangements;
2. Preparing and organizing materials for meetings, presentations, and reports;
3. Serving as the point of contact between executives and internal/external stakeholders;
4. Organizing or supporting the organization of team events, offsites, workshops, and social gatherings;
5. Handling confidential and sensitive information with discretion and professionalism;
6. Assisting in the preparation of correspondence, memos, and emails as required;
7. Managing ad hoc projects and initiatives as they arise;
8. Organizing and maintaining filing systems and databases for easy retrieval of important documents;
9. Supporting the executive team with various administrative tasks as needed;
10. Collaborating with the Executive Assistant team based at the UK Headquarters.

To be successful in this role, the candidate will need:

• Education: a High School Diploma is required; a Bachelor’s degree (or equivalent university diploma) in Business Administration, Communications, or a related field is preferred;
• Work experience: previous experience of 5 years in an international organization;
• Computer skills: proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools (Google Suite, Slack, Workday, Netsuite, Procurement Hub, and Egentia);
• Languages: fluency in Italian and English (written and spoken).

Additional skills and competencies:

• Strong organizational skills with the ability to manage multiple tasks and deadlines;
• High level of professionalism and discretion when handling confidential information;
• Ability to work independently and take initiative when required;
• Strong attention to detail and problem-solving abilities;
• High adaptability to fast-paced and dynamic environments, often dealing with rapid changes and evolving priorities;
• Team-oriented mindset, collaborating closely with colleagues to ensure tasks are completed efficiently and nothing falls through the cracks;
• A proactive and positive attitude with a strong focus on customer service and team collaboration.

Contract: Open-ended contract.

Candidates should send a detailed curriculum vitae with authorization to the processing of personal data for selection purposes under L. 903/77.

TALENT Tree Consulting S.r.l.

Min. Def. Auth. and Employment Agency Board no. 0014625 of Nov 7th, 2013