Zonal Sales Coordinator

TotalEnergies; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

TotalEnergies India in Mumbai seeks an experienced finance and admin professional to support sales operations. You will prepare monthly sales forecasts with the planning team, process reimbursement claims from distributors, and raise purchase requisitions and vendor enrollments according to policy.

You'll maintain budgets and periodical reports for the sales team, oversee market support schemes like DSS/MSS, coordinate with key accounts, ensure timely payments, handling distributor contracts,

Qualifications

• - Monthly sales forecast preparation in collaboration with sales & planning team.
• - Processing / verifying all reimbursement claims received from distributors for activities directed by Zone & HO.
• - Raising PR/PO & vendor enrolment process as per policy.
• - Maintain a track of A&P budgets, utilization, claim receipts, reimbursements & send periodical reports to sales team.
• - Maintaining approval of various market support schemes such as DSS /MSS, market activations, cross verification of claims against approval & sending to HO for payment / CN process.
• - Build relationship with Key accounts backend teams such as MAS, IMPAL, M&M to address their needs & to enhance customer experience with Total.
• - Facilitate sales team in realizing Payments on time by sending ODOS reminders to Key accounts ( ACD & Mahindra) directly.
• - Ensure documentations for all new account appointments including distributor contract, renewal of contract & closure of accounts as per SOP.
• - Respond to vendors queries related to reimbursement / payments against claims including coupons.
• - Cross verifying & processing of Travel expense reports.
• - Assist zonal team in organizing demand generation activities by maintaining the accountability / dispatching of giveaways & promotional items.
• - Suggest alignment of credit limit on quarterly basis.

Responsibilities

• - Monthly sales forecast preparation in collaboration with sales & planning team.
• - Processing / verifying all reimbursement claims received from distributors for activities directed by Zone & HO.
• - Raising PR/PO & vendor enrolment process as per policy.
• - Maintain a track of A&P budgets, utilization, claim receipts, reimbursements & send periodical reports to sales team.
• - Maintaining approval of various market support schemes such as DSS /MSS, market activations, cross verification of claims against approval & sending to HO for payment / CN process.
• - Build relationship with Key accounts backend teams such as MAS, IMPAL, M&M to address their needs & to enhance customer experience with Total.
• - Facilitate sales team in realizing Payments on time by sending ODOS reminders to Key accounts ( ACD & Mahindra) directly.
• - Ensure documentations for all new account appointments including distributor contract, renewal of contract & closure of accounts as per SOP.
• - Respond to vendors queries related to reimbursement / payments against claims including coupons.
• - Cross verifying & processing of Travel expense reports.
• - Assist zonal team in organizing demand generation activities by maintaining the accountability / dispatching of giveaways & promotional items.
• - Suggest alignment of credit limit on quarterly basis.

Job description

• Monthly sales Forecast preparation in collaboration with sales & planning team.
• Processing / verifying all reimbursement claims received from distributors for the activities directed by Zone & HO.
• Raising PR/PO & vendor enrolment process as per policy.
• Maintain a track of A&P budgets, utilization, claim receipts, reimbursements & send periodical reports to sales team.
• Maintaining approval of various market support schemes such as DSS /MSS, market activations, cross verification of claims against approval & sending to HO for payment / CN process.
• Build relationship with Key accounts backend teams such as MAS, IMPAL, M&M to address their needs & to enhance customer experience with Total.
• Facilitate sales team in realizing Payments on time by sending ODOS reminders to Key accounts ( ACD & Mahindra) directly.
• Ensure documentations for all new account appointments including distributor contract, renewal of contract & closure of accounts as per SOP.
• Respond to vendors queries related to reimbursement / payments against claims including coupons.
• Cross verifying & processing of Travel expense reports.
• Assist zonal team in organizing demand generation activities by maintaining the accountability / dispatching of giveaways & promotional items.
• Suggest alignment of credit limit on quarterly basis.