Workplace Project Coordinator

Jones Lang LaSalle (JLL); Chennai District; On-site; INR 335,000 - 670,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Chennai seeks a Workplace Project Coordinator to act as a liaison between PMC Team and client. You will monitor, supervise, and bring projects from allocation to handover, manage communications, procurement, contracts, and safety to ensure quality and timely delivery.

Ideal candidates possess leadership, vendor and client management skills, strong emphasis on safety, cost control, and continuous improvement, with ability to work under pressure on site in Chennai.

Qualifications

• Experience in facilities management or building operations.
• Strong leadership and customer service skills.
• Knowledge of safety requirements and compliance.

Responsibilities

• Leadership and coordination with PMC Team and Client.
• Maintain cordial relationships with PMC and sub-vendors.
• Monitor on-site activities to meet client expectations.
• Procurement and vendor management to ensure timely, within-budget delivery.
• Contract management and ensuring material safety and quality.
• Cost control and profitability through disciplined financial processes.
• Health and safety compliance across project sites.
• Support risk, incident reporting and continuous improvement initiatives.

Skills

Leadership

Client management

Vendor management

Budget management

Communication

Teamwork

Problem solving

Job description

Role Summary

We currently have an exciting opportunity for a Workplace Project Coordinator in Reading. The Coordinator will act as a channel between PMC Team Client. Have to ensure assigned project work / retrofit / jazzups are monitored, supervised end to end from the allocation till handover after completion. And post completion, snags to be taken and ensure completion have to ensure all communications are documented through mails for records and reference. The role will have responsibility to ensure service quality, stock management, and timely completion, get required approvals, safe working practices, purchasing of material, equipment supplies and site budgets accuracy. Customer Service is a key part of this role to ensure our business customers receive outstanding support and all their needs are met.

Responsibilities

• Leadership
• Coordinate with PMC Team Client
• Maintain cordial relationship with PMC and sub vendors team
• Ensure high staff morale, trust and work ethics
• Build and maintain an environment that supports teamwork, co-operation and performance excellence within team
• Ensure no deviation as per design and client expectation
• Client/Stakeholder Management
• Proactively monitor PMC Vendors to ensure that on site client s expectations are exceeded
• Build and develop exceptional client / PMC team relationships across multiple levels of the organization
• On-site key point of contact for PMC Team and Clients
• Procurement Vendor Management
• Ensure vendors are well-managed, delivering services on time and within budget
• Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as JLL best practice
• Contracts Management
• Plan and manage all contracts to ensure that they are professionally delivered at the right costs
• Ensure procured materials are safe
• Ensure flow of work is continually assessed to deliver best value to the client
• Finance Management / Cost Control / Profitability
• Ensure financial processes are followed at all times
• Health Safety Management
• Ensure the provision of a safe project environment
• Ensure compliance with statutory regulations on fire, health and safety standards
• Project Operations Management
• Recommend continuous quality improvement practices and implement Industry Best Practice operations
• Implement building procedures and performance measures and ensure they are maintained at all times
• Ensure all Critical Environment (CEM) requirements are met
• Review existing operations regularly to reduce costs and improve operational standards
• 24/7 emergency call support and site attendance is required
• Risk Management
• Ensure a property risk management program including audits is implemented and maintained
• Ensure disaster recovering and business continuity plans are implemented and maintained
• Ensure escalation procedures and incident reporting procedures are implemented and in place
• Assist in the development of guidelines and strategies to ensure compliance with Jones Lang LaSalle s business conduct
• Achieve Key Performance Indicators and Service Level Agreement

Ideal Experience

• Passion for quality - has an eye for detail to make sure the best delivery of services
• Experience in facilities management, building, business or other related field.
• Should possess fantastic interpersonal skills and be a strong leader. Staying calm under pressure and having wonderful customer service skills.
• Knowledge of Occupational Safety requirements
• Strong PC literacy and proven ability to manage daily activities using various systems
• Demonstrated experience with continuous improvement initiatives (highly desirable)
• Knowledge of vendor management for specialized services
• Proven capacity to understand and interpret commercial contracts
• Budget management and financial analysis skills

Other Personal Characteristics

• Strong communicator - Good presentation skills and possesses strong verbal written communication skills also an active listener
• Self-motivated; confident energetic
• Ability to effectively deal with stressful situations
• Flexible - able to adapt to rapidly changing situations
• Strongly goal-oriented - able to focus on meeting all performance targets
• Is a team player - able to cooperate and work well with others to meet targets
• Proven ability to initiate and follow through with improvement initiatives
• Exhibits honesty trustworthiness
• Open to new ideas willing to challenge status quo

Location: On-site Chennai, TN

Scheduled Weekly Hours: 48