Project Co-rdinator

Jones Lang LaSalle (JLL); Ahmedabad District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Ahmedabad, Gujarat, seeks a Project Coordinator to support the project management team for a mission-critical data centre facility in Dholera. You will assist with day-to-day coordination, documentation, progress tracking, and stakeholder communication to ensure smooth delivery.

The role requires strong organization, familiarity with project docs, and collaboration with consultants, contractors, and vendors.

Qualifications

• 3–5 years in project coordination or site engineering roles.
• Experience in large-scale infrastructure, commercial, or industrial projects preferred.
• Prior exposure to data centre, pharmaceutical, or mission-critical facility projects beneficial.
• Familiarity with construction processes and project documentation.

Responsibilities

• Maintain comprehensive project documentation including drawings, specifications, submittals, and correspondence.
• Prepare and distribute meeting minutes, action item trackers, and progress reports.
• Manage document control system ensuring version control and proper filing.
• Coordinate preparation of monthly progress reports and presentation materials.
• Track and monitor project deliverables, milestones, and deadline compliance.
• Maintain project files in accordance with JLL standards and client requirements.
• Coordinate meetings with consultants, contractors, vendors, and client representatives.
• Schedule site inspections, technical review sessions, and progress meetings.
• Facilitate communication between project team members and stakeholders.
• Track and follow up on action items from meetings and site visits.
• Coordinate visitor management and site access arrangements.
• Assist in preparing correspondence, RFIs, and technical queries.
• Track project schedule and highlight delays or potential risks to Project Manager.
• Monitor contractor progress against approved construction schedule.
• Compile daily/weekly progress reports from site team and contractors.
• Maintain photographic records of construction progress.
• Update project dashboards and tracking tools.
• Assist in preparation of presentations for client and management reviews.

Skills

Organizational skills

Communication skills (English/Hindi)

Attention to detail

Problem-solving

Teamwork

Pressure handling

Education

Bachelors in Engineering (Civil/Mech/Electrical) or Construction Management

Diploma in Project Management

Tools

MS Project

Primavera P6

AutoCAD

Document management system

MS Office Suite (Word/Excel/PowerPoint/Outlook)

Job description

JLL empowers you to shape a brighter way.

Job Summary

Project Coordinator to support project management team in executing Adanis mission-critical data centre facility in Dholera. Assist in day-to-day project coordination, documentation management, progress tracking, and stakeholder communication to ensure smooth project delivery.

Key Responsibilities

Project Administration & Documentation

• Maintain comprehensive project documentation including drawings, specifications, submittals, and correspondence
• Prepare and distribute meeting minutes, action item trackers, and progress reports
• Manage document control system ensuring version control and proper filing
• Coordinate preparation of monthly progress reports and presentation materials
• Track and monitor project deliverables, milestones, and deadline compliance
• Maintain project files in accordance with JLL standards and client requirements

Coordination & Communication

• Coordinate meetings with consultants, contractors, vendors, and client representatives
• Schedule site inspections, technical review sessions, and progress meetings
• Facilitate communication between project team members and stakeholders
• Track and follow up on action items from meetings and site visits
• Coordinate visitor management and site access arrangements
• Assist in preparing correspondence, RFIs, and technical queries

Progress Monitoring & Reporting

• Track project schedule and highlight delays or potential risks to Project Manager
• Monitor contractor progress against approved construction schedule
• Compile daily/weekly progress reports from site team and contractors
• Maintain photographic records of construction progress
• Update project dashboards and tracking tools
• Assist in preparation of presentations for client and management reviews

Contract & Commercial Support

• Assist in preparation of purchase orders, work orders, and payment certificates
• Track contractor invoices and payment schedules
• Maintain records of variations, change orders, and contract amendments
• Support preparation of commercial reports and budget tracking
• Coordinate with procurement team for materials and equipment tracking
• Maintain vendor and contractor contact databases

Site Support & Logistics

• Coordinate site logistics including material deliveries and equipment mobilization
• Assist in managing site office operations and administrative requirements
• Track statutory compliance documentation and approvals
• Support HSE team with safety documentation and incident reporting
• Coordinate with facilities team for site amenities and requirements
• Assist in organizing site events, client visits, and inspection activities

Required Qualifications

Education

• Bachelors degree in Engineering (Civil, Mechanical, Electrical) or Construction Management
• Diploma in Project Management or related certification advantageous

Experience

• 3-5 years in project coordination or site engineering roles
• Experience in large-scale infrastructure, commercial, or industrial projects preferred
• Prior exposure to data centre, pharmaceutical, or mission-critical facility projects beneficial
• Familiarity with construction processes and project documentation

Technical Skills

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Working knowledge of project management software (MS Project, Primavera P6)
• Familiarity with AutoCAD and document management systems
• Basic understanding of engineering drawings and construction documents
• Knowledge of construction contracts and commercial terms preferred

Core Competencies

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills in English and Hindi
• Attention to detail with ability to maintain accurate records
• Proactive approach with problem-solving mindset
• Team player with collaborative working style
• Ability to work under pressure and meet tight deadlines

Key Attributes

• Self-motivated and able to work independently
• Professional demeanor with strong interpersonal skills
• Adaptable to changing project requirements
• Willingness to learn and take on additional responsibilities
• Client-focused with service-oriented attitude
• Integrity and confidentiality in handling sensitive information

Working Conditions

Based at project site in Dholera, Gujarat with regular site presence required. Office hours typically 9:00 AM to 6:00 PM, with flexibility for extended hours during critical project phases. Occasional travel to vendor facilities, consultant offices, or JLL locations may be required. Site work requires adherence to safety protocols and use of appropriate PPE.

Location

Location: Ahmedabad, Gujarat

Scheduled Weekly Hours: 48