Workplace Coordinator Technical

JLL; Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Job summary

JLL Bengaluru on-site is seeking a Workplace Coordinator Tech to bridge occupants, facilities teams and contractors. You will manage day-to-day technical services across HVAC, electrical, plumbing, and building controls, while delivering responsive customer service and ensuring safe, reliable systems.

You will log and dispatch work orders in CMMS, monitor BAS, conduct inspections, coordinate contractor access, and support preventive maintenance.

Qualifications

• 3–5 years experience in facilities coordination or related field.
• Experience with HVAC, electrical, plumbing, and building systems.
• Familiarity with BAS and CMMS systems.
• Strong organizational skills with multitasking ability.
• Excellent problem-solving and communication skills.
• Proficiency in MS Office and CMMS software.

Responsibilities

• Coordinate daily technical maintenance across HVAC operations, electrical systems, plumbing, building controls, and equipment.
• Log, prioritize, and dispatch technical work orders via CMMS to completion.
• Monitor BAS for alarms and faults; coordinate appropriate responses.
• Conduct routine building inspections and document conditions.
• Coordinate contractor activities (HVAC techs, electricians, plumbers) and review work.
• Support preventive maintenance schedules and routine servicing.
• Respond to occupant requests with timely status updates.
• Maintain technical manuals, PM schedules, and certificates.

Skills

Facilities coordination

Technical troubleshooting

Customer service

Communication skills

CMMS software

BAS familiarity

Microsoft Office

Education

Associate's degree / technical certification

Tools

CMMS

BAS

MS Office

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Workplace Coordinator Tech, you'll serve as the vital operational link between building occupants, facility management teams, and technical contractors, ensuring seamless delivery of technical facilities services. This role combines hands- on coordination of HVAC, electrical, plumbing, and building systems with exceptional customer service, as you manage work orders, support preventive maintenance programs, and troubleshoot facilities issues in real time. You'll be the go-to problem solver on-site, monitoring building automation systems, conducting regular inspections, and ensuring contractors complete maintenance activities safely and on schedule. At JLL, we are collectively shaping a brighter way-for our clients, ourselves and our fellow employees, which means you'll have access to tools, training, and mentorship that help you grow beyond this role. We believe the most effective teams are built when everyone is empowered to thrive, so you'll be supported by a network of technical professionals who share knowledge and best practices across the globe. This position requires someone who is technically curious, thrives in a dynamic environment, and takes pride in maintaining reliable building systems where people can do their best work.

What your day-to-day will look like:

• Coordinate daily delivery of technical maintenance services including HVAC operations, electrical systems, plumbing, building controls, and mechanical equipment across the facility
• Receive, log, prioritize, and dispatch technical work orders through computerized maintenance management systems (CMMS), tracking status from initiation through completion
• Monitor building automation system (BAS) for alarms, system faults, and performance anomalies, responding to alerts and coordinating appropriate technical response
• Conduct routine building inspections including mechanical rooms, electrical closets, rooftops, and equipment areas, documenting conditions and initiating corrective work orders
• Coordinate contractor activities including HVAC technicians, electricians, and plumbers, verifying attendance, escorting to work locations, and reviewing completed work
• Support execution of preventive maintenance schedules, coordinating contractor access for filter changes, equipment inspections, system testing, and routine servicing
• Respond professionally to occupant requests related to temperature control, lighting, power issues, and plumbing problems, communicating expected resolution timeframes and providing status updates
• Serve as first responder to building emergencies during business hours including power outages, water leaks, HVAC failures, and elevator entrapments, initiating emergency protocols as needed
• Maintain accurate technical documentation including equipment manuals, PM schedules, inspection checklists, and contractor certificates in organized digital and physical filing systems

Required qualifications:

• 3-5 years of experience in facilities coordination, building maintenance, technical services, or supporting building engineering operations
• Working knowledge of commercial building systems including HVAC, electrical distribution, plumbing, and fire protection
• Familiarity with building automation systems (BAS) and computerized maintenance management systems (CMMS)
• Strong organizational skills with ability to manage multiple priorities simultaneously and track work order status effectively
• Excellent problem- solving abilities and technical troubleshooting aptitude with a hands-on mentality
• Effective communication skills for both technical and non-technical audiences, with a customer service orientation and professional demeanor
• Computer proficiency including Microsoft Office Suite (Excel, Word, Outlook) and CMMS software
• Ability to read and interpret basic technical drawings, equipment specifications, and maintenance schedules

Preferred qualifications:

• Associate's degree or technical certification in Building Systems, HVAC, Electrical, Facilities Management, or related field
• Experience with energy management programs, sustainability initiatives, and utility monitoring
• Background in emergency response coordination and after-hours on-call support

Location: On-site -Bengaluru, KA

Scheduled Weekly Hours: 48