Workplace Administrator

Dezerv; Bengaluru; On-site; INR 350,000 - 700,000; Full time

Job summary

Dezerv in Bengaluru is seeking an experienced Office Admin to manage day-to-day operations, oversee vendor relations, travel bookings, inventory, and events coordination.

You should have 3–4 years in admin, be proficient with Google Apps (Gmail, Calendar, Sheets, Docs), and possess strong organizational and communication skills to support cross-department needs.

Qualifications

• Prior work experience of 3-4 years as an admin
• Knack of business understanding and have a positive and street-smart attitude
• Expert user in Google Apps, including Gmail, Calendar, Sheets and Docs
• Bachelor’s degree in any field
• Proven experience in guest management, situational handling and delivering experiences
• Strong organizational and time management skills with attention to detail
• Excellent communication and interpersonal abilities to work collaboratively across departments
• Ability to adapt to changing priorities and handle multiple tasks simultaneously
• Demonstrated problem-solving and decision-making skills

Responsibilities

• Manage day-to-day workplace operations and ensure smooth functioning of office facilities.
• Maintain an updated repository of workplace vendors and their contact details.
• Coordinate with vendors for operational requirements and service delivery.
• Track vendor performance, resolve service issues, and escalate concerns when required.
• Maintain clear documentation of ongoing vendor activities and closures.
• Manage workplace vendor invoices and ensure timely submission through portal
• Obtain and track the required internal approvals before invoice submission.
• Coordinate with Finance and relevant stakeholders to ensure invoices are processed within timelines.
• Maintain complete and accurate invoice documentation.
• Travel bookings via company platform and manage on-ground cab requests with vendors.
• Maintain travel MIS for every travel mode.
• Maintain a digital inventory tracker for pantry and office supplies; monitor stock and replenish as needed.
• Coordinate cafeteria operations including menu, pricing, quality, and budgets.
• Support office infrastructure & events preparation for internal sessions.

Skills

Office administration

Google Apps

Communication

Time management

Education

Bachelor’s degree

Tools

Gmail

Google Calendar

Google Sheets

Google Docs

Job description

Dezerv is India’s first expert-led investment platform. Dezerv is co-founded by Sandeep Jethwani, Vaibhav Porwal, and Sahil Contractor. They have led and founded successful wealth management businesses and managed over USD 7 billion in assets. The Dezerv team brings together decades of investing expertise from leading global financial institutions like JP Morgan, UBS, BNP Paribas, etc. Our team of experts monitor the performance of portfolios and rebalance them if required to ensure long-term success. We are backed by marque firms like Accel, Elevation, Matrix, etc. Since inception, our clients have trusted us with over 17000+ Crores of their assets.

What are we building Dezerv?

Investing is stressful and emotional. Building & growing wealth is difficult and time-consuming. Most individuals struggle with managing their investments and money. Our goal is to help individuals grow their wealth without the stress, time, and costs involved in a traditional investment. At Dezerv, We are building a platform that leverages our decades of investment expertise to help individuals invest better for their future.

What are you expected to do?

• Manage day-to-day workplace operations and ensure smooth functioning of office facilities.
• Maintain an updated repository of workplace vendors and their contact details.
• Coordinate with vendors for operational requirements and service delivery.
• Track vendor performance, resolve service issues, and escalare concerns when required.
• Maintain clear documentation of ongoing vendor activities and closures.
• Manage workplace vendor invoices and ensure timely submission through portal
• Obtain and track the required internal approvals before invoice submission.
• Coordinate with Finance and relevant stakeholders to ensure invoices are processed within timelines.
• Maintain complete and accurate invoice documentation.

3. Travel Operations

• Ensure travel bookings are processed through company’s travel platform
• Managing on ground cab requests as per requirement through partnmeed vendors
• Maintain and Verify travel MIS for every travel mode

5. Inventory Management

• Maintain a digital inventory tracker for pantry and office supplies.
• Track stock movement and consumption regularly.
• Monitor inventory levels and proactively initiate replenishment to avoid stock-outs.
• Ensure workplace inventory records are accurate and up to date.

6. Cafeteria Operations

• Manage day-to-day coordination with cafeteria vendors.
• Monitor food quality, service standards and employee feedback.
• Address cafeteria-related concerns and coordinate corrective actions with vendors.
• Support menu and pricing discussions while ensuring adherence to the approved budget.

7. Office Infrastructure & Events

• Ensure equipment and required setups are tested and ready before scheduled sessions.
• Support workplace requirements for internal events and employee initiatives.

What are we looking for?

• Prior work experience of 3-4 years as an admin
• Knack of business understanding and have a positive and street-smart attitude
• Expert user in Google Apps, including Gmail, Calendar, Sheets and Docs
• Bachelor’s degree in any field
• Proven experience in guest management, situational handling and delivering experiences
• Strong organizational and time management skills with attention to detail
• Excellent communication and interpersonal abilities to work collaboratively across departments
• Ability to adapt to changing priorities and handle multiple tasks simultaneously
• Demonstrated problem-solving and decision-making skills