Wedding Planner

Coconut Media Box LLC; Mumbai; On-site; INR 800,000 - 1,100,000; Full time

Job summary

Coconut Media Box LLC in Mumbai is seeking an experienced Events Project Manager to translate client briefs into actionable plans, coordinating with creative, design, presentations, and operations teams. You will plan, manage, and execute multiple wedding and social event projects, overseeing timelines, budgets, vendor coordination, production planning, and on-ground execution.

This role requires excellent communication, organization, problem-solving, and the ability to oversee end-to-end

Qualifications

• Excellent verbal and written communication skills.
• Strong organisational, planning, and multitasking abilities.
• Sound understanding of event planning, project management, and on-ground execution.
• Knowledge of the weddings, events, and experiential marketing industry.
• Ability to perform efficiently under pressure and manage multiple priorities simultaneously.
• Strong problem-solving skills with a proactive and solution-oriented mindset.
• Excellent interpersonal skills with the ability to collaborate effectively across teams and with external stakeholders.
• High attention to detail and a commitment to delivering exceptional client experiences.

Responsibilities

• Understand client requirements and convert briefs into actionable plans by coordinating with internal teams.
• Plan, manage, and execute multiple wedding and social event projects within timelines and budgets.
• Prepare and maintain detailed project plans, checklists, timelines, budgets, and progress trackers.
• Manage the complete event lifecycle, including concept development, client presentations, vendor coordination, material sourcing, production planning, logistics, and on-ground execution.
• Coordinate with vendors, production partners, venues, and cross-functional teams to deliver seamless and memorable event experiences and resolve on-site challenges.
• Maintain accurate project documentation and Excel trackers throughout planning and execution.
• Work closely with senior team members to ensure events reflect quality standards and exceed client expectations.

Skills

Communication

Organization

Event planning

Project management

Vendor management

Cross-functional teamwork

Attention to detail

Problem solving

Interpersonal skills

Tools

Excel

Job description

Role & responsibilities

• Understand client requirements and convert creative briefs into actionable plans by coordinating with internal teams such as creative, design, presentations, and operations.
• Plan, manage, and execute multiple wedding and social event projects while ensuring timelines, budgets, and quality standards are consistently achieved.
• Prepare and maintain detailed project plans, checklists, timelines, budgets, and progress trackers to ensure smooth execution.
• Manage the complete event lifecycle, including concept development, client presentations, vendor coordination, material sourcing, production planning, logistics, and on-ground execution.
• Coordinate with vendors, production partners, venues, and cross-functional teams to deliver seamless and memorable event experiences. Monitor event progress, proactively resolve on-site challenges, and ensure the highest level of client satisfaction.
• Maintain accurate project documentation, reports, and Excel trackers throughout the planning and execution process.
• Work closely with senior team members to ensure every event reflects the company's quality standards and exceeds client expectations.

Required Skills

• Excellent verbal and written communication skills.
• Strong organisational, planning, and multitasking abilities.
• Sound understanding of event planning, project management, and on-ground execution.
• Knowledge of the weddings, events, and experiential marketing industry.
• Ability to perform efficiently under pressure and manage multiple priorities simultaneously.
• Strong problem-solving skills with a proactive and solution-oriented mindset.
• Excellent interpersonal skills with the ability to collaborate effectively across teams and with external stakeholders.
• High attention to detail and a commitment to delivering exceptional client experiences.