We are Hiring Administration & Compliance Executive

Synzeal Research; Ahmedabad District; On-site; INR 350,000 - 550,000; Full time

Job summary

Synzeal Research in Gujarat is seeking an Administration & Compliance Executive to oversee day-to-day administrative tasks and statutory compliance. You will maintain licenses, registrations, NOCs and certificates, track expiry dates, renewals and approvals, and coordinate with internal teams and consultants for compliance requirements.

You will handle licensing documentation for Drug License, FDCA, Factory License, PCB Consent, PESO and other permits while liaising with authorities and

Qualifications

• Experience in administration and statutory compliance.
• Pharma/API/manufacturing industry experience preferred.
• Knowledge of license renewals and compliance tracking is beneficial.

Responsibilities

• Manage day-to-day administrative and statutory compliance activities.
• Maintain records of licenses, registrations, NOCs and statutory certificates.
• Track expiry dates, renewals and pending approvals.
• Coordinate with internal departments and consultants for compliance requirements.
• Coordinate applications, renewals and amendments for statutory licenses and approvals.
• Handle documentation for Drug License, FDCA, Factory License, PCB Consent, PESO and other applicable licenses.
• Liaise with government authorities for approvals, inspections and clarifications.
• Maintain license trackers and ensure timely submissions.
• Coordinate documentation related to IEC, DGFT, ICEGATE and export authorizations.
• Coordinate stock registers, movement records and statutory reports with authorized departments.

Skills

Administrative Operations

Statutory Compliance

Regulatory Documentation

Liaison & Government

Audit Support

Education

B.Com / B.Sc. / B.A. / BBA or relevant graduate

Job description

Job Description: Administration & Compliance Executive

Key Roles & Responsibilities

1. Administrative & Statutory Compliance Management

• Manage day-to-day administrative and statutory compliance activities.
• Maintain records of licenses, registrations, NOCs and statutory certificates.
• Track expiry dates, renewals and pending approvals.
• Coordinate with internal departments and consultants for compliance requirements.

2. Licensing & Regulatory Coordination

• Coordinate applications, renewals and amendments for statutory licenses and approvals.
• Handle documentation for Drug License, FDCA, Factory License, PCB Consent, PESO and other applicable licenses.
• Liaise with government authorities for approvals, inspections and clarifications.
• Maintain license trackers and ensure timely submissions.

3. EXIM & Export Compliance Support

• Coordinate documentation related to IEC, DGFT, ICEGATE and export authorizations.
• Support SCOMET documentation and export compliance, wherever applicable.
• Coordinate with EXIM, logistics and commercial teams for regulatory documents.
• Maintain records of export approvals, NOCs and declarations.

4. NDPS & Controlled Substances Compliance Coordination

• Maintain documentation related to NDPS, controlled substances and precursor chemicals, wherever applicable.
• Coordinate stock registers, movement records and statutory reports with authorized departments.
• Liaise with NCB, CBN and other relevant authorities for applicable permissions and submissions.
• Coordinate with Production, Stores, EHS and QA teams for compliance records and inspections.

5. Documentation & Record Management

• Prepare and maintain licenses, applications, NOCs, declarations and official correspondence.
• Maintain physical and digital records with proper document control.
• Ensure documents are updated, accurate and readily accessible.
• Maintain confidentiality of company and regulatory records.

6. Government Liaison & Consultant Coordination

• Coordinate with government offices, licensing authorities and external consultants.
• Follow up on applications, renewals, approvals and official communications.
• Schedule regulatory inspections, meetings and official visits.
• Maintain submission records and elevate delays to management.

7. Travel, Visa & Visitor Management

• Arrange employee business travel, tickets, accommodation and transportation.
• Coordinate visa applications, invitation letters and supporting documents.
• Manage visitor arrangements, client visits and official travel records.
• Support meetings, exhibitions, conferences and official visits.

8. Audit & Inspection Support

• Coordinate preparations for internal audits, external audits and regulatory inspections.
• Ensure availability of licenses, statutory records and supporting documents.
• Coordinate document collection and closure of audit observations.
• Maintain audit records and corrective action trackers.

9. MIS Reporting & Compliance Tracking

• Prepare MIS reports on license status, renewals, pending approvals and administrative activities.
• Maintain Excel trackers for compliance deadlines, applications and follow-ups.
• Update management on completed activities, pending matters and potential delays.
• Maintain records of travel expenses, consultant coordination and administrative activities.

10. Cross-Functional Coordination & Problem Solving

• Coordinate with HR, Finance, QA, QC, Production, R&D, EHS, Supply Chain and EXIM teams.
• Collect documents required for applications, renewals and compliance activities.
• Identify documentation gaps and upcoming deadlines and ensure timely follow-up.
• Resolve routine administrative issues and elevate critical matters to management.

Qualification & Experience

Qualification

• B.Com / B.Sc. / B.A. / BBA or any relevant graduate degree.

Experience

• Relevant experience in Administration, Statutory Compliance, Licensing or Regulatory Documentation.
• Experience in pharmaceutical, API, chemical or manufacturing industries will be preferred.
• Knowledge of government liaison, license renewals and compliance tracking will be an advantage.

Key Skills Required

• Administrative Operations & Coordination
• Statutory Compliance & Licensing
• NDPS & Controlled Substances Compliance Coordination
• Government Liaison & Consultant Management
• License Renewal & Compliance Tracking
• Regulatory Documentation & Record Management
• Visa Processing & Travel Management
• Audit and Inspection Support
• MIS Reporting, Advanced Excel and MS Office
• Strong Follow-up, Communication and Organizational Skills
• Attention to Detail, Confidentiality and Deadline Management

Interested candidates with relevant experience are requested to share their updated CV at [e-mail]