Walk-in | Operations Executive

PVKL Tech Services Pvt Ltd; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Provakil is a dynamic provider of legal operations software enabling enterprises to manage contracts, compliance, and case workflows. A responsible operations professional will own client accounts, maintain MIS, and ensure accurate data across systems.

The role emphasizes process discipline, vendor coordination, and timely invoicing. Join a fast-growing SaaS team based in India, with a focus on scalable operational excellence in Pune District.

Qualifications

• 4+ years in back-office operations or MIS management.
• Familiar with ERP/CRM payment systems.
• Process-driven with strong compliance.
• Proficient in MS Excel / Google Sheets.
• Excellent written and verbal communication.
• Strong multitasking and prioritization.

Responsibilities

• End-to-end ownership of assigned client accounts or projects (physical and digital dispatches of legal notices).
• Oversee new client data onboarding on internal systems, ensuring accuracy and completeness.
• Maintain and update MIS trackers with up-to-date client and account information on a regular basis.
• Ensure all client documentation and requirement formalities are completed as per SOP.
• Manage and update client specifications related to operations and billing.
• Communicate with clients via email and phone to capture requirements, provide updates, and address queries.
• Send timely reminders and follow-ups to clients for smooth execution of deliverables.
• Coordinate with vendors to arrange resources and materials required for operations.
• Reconcile resources and materials utilized, ensuring timely invoice generation.
• Follow up with clients to ensure on-time payments.
• Coordinate with internal teams to ensure operational alignment across activities.
• Build and maintain dashboards, reports, and trackers for performance monitoring.

Skills

Back-office operations

MIS management

Communication skills

Organizational skills

Multitasking

Tools

MS Excel

Google Sheets

ERP/CRM

Job description

Responsibilities

• End-to-end ownership of assigned client accounts or projects(physical and digital dispatches of legal notices).
• Oversee new client data onboarding on internal systems, ensuring accuracy and completeness.
• Maintain and update MIS trackers with up-to-date client and account information on a regular basis.
• Ensure all client documentation and requirement formalities are completed as per SOP.
• Manage and update client specifications related to operations and billing.
• Communicate with clients via email and phone to capture requirements, provide updates, and address queries.
• Send timely reminders and follow-ups to clients for smooth execution of deliverables.
• Coordinate with vendors to arrange resources and materials required for operations.
• Reconcile resources and materials utilized, ensuring timely invoice generation.
• Follow up with clients to ensure on-time payments.
• Coordinate with internal teams to ensure operational alignment across activities.
• Build and maintain dashboards, reports, and trackers for performance monitoring.

Requirements

• 4+ years of experience in back-office operations, MIS management, or similar roles.
• Familiarity with ERP/CRM payment systems.
• Process-driven with strong operational compliance.
• Strong proficiency in MS Excel / Google Sheets for trackers, MIS reporting, and data management.
• Good written and verbal communication skills for professional email and telephonic interactions.
• Strong organizational skills with the ability to multitask and prioritize work effectively.

About Provakil

Provakil is a new-age legal operations management suite for enterprises. Provakil provides an integrated SaaS platform for legal teams to manage all aspects of legal operations including litigation, contracts, compliances, and intellectual property with customized workflows and analytics. We provide automatic data updates from 10000+ courts, trademark and patent registries, and other sources of public legal data. The platform is equipped with advanced ML/AI capabilities for intelligent document review, IP watch & search, case law research, and other use cases. Provakil is trusted by over 300+ companies and 100+ law firms to manage different aspects of their legal operations.