Walk-in | Administration & Operations Executive- Maldives

Swagatham Global Connect; Ernakulam, Chennai District; On-site; INR 480,000 - 800,000; Full time

Benefits offered by this job

Food Provided

Accommodation Provided

Medical Insurance Provided

Weekly Day Off

Job summary

Swagatham Global Connect seeks an Administration & Operations Executive to manage day-to-day office administration and operational activities at the Maldives location. You will prepare letters, reports, invoices, and tender documents, and coordinate with customers and suppliers to ensure smooth operations.

The role requires strong MS Office skills, good communication and organizational abilities, and the capacity to multitask and meet deadlines.

Qualifications

• Foundation, Diploma, or equivalent qualification.
• Experience in Administration, Operations, Office Coordination or similar role.
• Experience with quotations, tenders, or sales support is a plus.
• Proficient in MS Word and Excel; strong communication and organization.

Responsibilities

• Manage day-to-day office administration and operational activities.
• Prepare official letters, reports, quotations, invoices, and company documents.
• Maintain filing systems, records, and document control.
• Coordinate with customers, suppliers, and internal departments for smooth operations.
• Handle customer enquiries, quotations, and sales follow-ups professionally.
• Prepare, organize, and submit tender and bid documents.
• Monitor tender deadlines, submissions, and compliance requirements.
• Maintain records of quotations, tenders, contracts, and client communications.
• Coordinate purchasing activities and office requirements with suppliers.
• Support HR administration including staff documentation, attendance, and records when required.
• Coordinate meetings, schedules, travel, and internal communications.
• Provide administrative, operational, and sales support to management.
• Perform other administrative and operational duties as assigned.

Skills

Office Administration

Operations Coordination

Documentation & Record Management

Quotations & Tender Support

MS Office (Word & Excel)

Communication & Organizational Skills

Education

Foundation, Diploma, or equivalent

Job description

Position : Administration & Operations Executive

Work Location :Male City, Republic of Maldives

Salary & Benefits

• Salary: $ 450 to 750 (Based on Experience)
• Food Provided
• Accommodation Provided
• Medical Insurance Provided
• Weekly One Day Off

Eligibility

• Nationality: Indian
• Male / Female Candidates Can Apply

Job Responsibilities

• Manage day-to-day office administration and operational activities.
• Prepare official letters, reports, quotations, invoices, and company documents.
• Maintain organized filing systems, records, and document control.
• Coordinate with customers, suppliers, and internal departments to ensure smooth operations.
• Handle customer enquiries, quotations, and sales follow-ups professionally.
• Prepare, organize, and submit tender and bid documentation.
• Monitor tender deadlines, submissions, and compliance requirements.
• Maintain accurate records of quotations, tenders, contracts, and client communications.
• Coordinate purchasing activities and office requirements with suppliers.
• Support HR administration, including staff documentation, attendance, and records when required.
• Coordinate meetings, schedules, travel arrangements, and internal communications.
• Provide administrative, operational, and sales support to the management team.
• Perform other administrative and operational duties assigned by management.

Requirements

• Foundation, Diploma, or equivalent qualification.
• Previous experience in Administration, Operations, Office Coordination, or a similar role.
• Experience in quotations, tenders, or sales support will be an added advantage.
• Good knowledge of MS Office, especially Word and Excel.
• Strong communication, coordination, and organizational skills.
• Excellent attention to detail and record-keeping ability.
• Ability to multitask, prioritize work, and meet deadlines.
• Capable of working independently and following up on assigned responsibilities.

Key Skills

• Office Administration
• Operations Coordination
• Documentation & Record Management
• Quotations & Tender Support
• MS Office (Word & Excel)
• Communication & Organizational Skills