Virtual Assistant (Admin & Client Coordination) (US)

Safebooks Global Pvt. Ltd.; Ahmedabad District; On-site; INR 279,000 - 446,400; Full time

Benefits offered by this job

Competitive salary

Exposure to global clients

Supportive and collaborative team environment

Job summary

A US-focused accounting outsourcing firm is seeking a Virtual Assistant (Admin & Client Coordination) to manage day-to-day tasks and facilitate client communication. The ideal candidate will have experience in admin roles, excellent English communication skills, and the ability to handle multiple tasks efficiently. This is a full-time role with competitive salary and professional growth opportunities.

Qualifications

• 1–2 years of experience as a Virtual Assistant or similar role.
• Comfortable making outbound calls to US clients.
• Familiarity with tools like ClickUp.

Responsibilities

• Handle day-to-day admin tasks and assist in client communication.
• Send professional emails and follow-ups to US clients.
• Manage calendar scheduling for the sales team.

Skills

Excellent written and verbal English communication skills

Organized and detail-oriented

Experience making outbound calls

Familiarity with CRM systems

Tools

Gmail

Google Calendar

Zoom

Slack

Trello

Job description

Overview

Job Title: Virtual Assistant (Admin & Client Coordination)

Company: Safebooks Global

Location: Ahmedabad

Type: Full-Time (5pm to 2am)

About Safebooks Global

Safebooks Global is a US-focused accounting outsourcing firm that supports CPAs, EAs, and accounting firms with bookkeeping, payroll, and tax support services. We help clients streamline their operations by providing reliable offshore support.

Role Summary

We are seeking a detail-oriented and proactive Virtual Assistant to handle day-to-day admin tasks and assist in client communication. This role will be key in supporting our US-based clients by ensuring smooth scheduling, follow-ups, and email management.

Key Responsibilities

• Send professional emails and follow-ups to US clients and prospects.
• Call clients to set up appointments, meetings, and follow-ups (during US business hours).
• Manage calendar scheduling for the sales and client service teams.
• Maintain CRM and ensure client details and communication logs are updated.
• Assist in preparing client-facing documents and reports.
• Support basic data entry, document formatting, and administrative tasks.
• Communicate effectively with US-based clients in clear, professional English.

Requirements

• 1–2 years of experience as a Virtual Assistant, Admin Assistant, or similar role.
• Excellent written and verbal English communication skills.
• Comfortable making outbound calls to US clients.
• Familiarity with tools like Gmail, Google Calendar, Zoom, and CRM systems.
• Organized, detail-oriented, and able to manage multiple tasks efficiently.
• Availability to work during US business hours (EST or CST preferred).

Nice to Have

• Prior experience working with US clients.
• Knowledge of accounting or finance industry terminology (bonus).
• Familiarity with tools like Slack, ClickUp, or Trello.

What We Offer

• Competitive salary.
• Exposure to global clients and professional growth opportunities.
• Supportive and collaborative team environment.

To Apply

Send your resume and a short cover letter to [e-mail]

Subject: Virtual Assistant Application