Vendor Master Management - Accounts Payable

Polycab India Limited; Panchmahal District; On-site; INR 600,000 - 900,000; Full time

Job summary

Polycab India Limited seeks a meticulous Vendor Master Data professional to govern supplier information within our ERP. You will create and maintain master records, verify documents, and ensure data integrity across the vendor lifecycle.

The role emphasizes data governance, KYC compliance, and coordination with procurement, DMS, and finance to support audits and timely vendor setup. Candidates should handle sensitive financial data and drive process improvements with stakeholders.

Responsibilities

• Create new vendor master records in the ERP system with complete and accurate information.
• Validate supporting documents and process approved vendor creation requests.
• Ensure data quality and compliance with master data governance standards.
• Update vendor information, including bank account details, payment terms, tax information, contact details, and email IDs.
• Process approved change requests with proper documentation and approvals.
• Maintain accurate and up-to-date vendor records in the ERP system.
• Extend existing vendors to additional entities, plants, or business units as required.
• Execute vendor extensions in line with approved business requirements and company policies.
• Verify KYC documentation, bank details, MSME certificates, and statutory compliance records.
• Ensure adherence to organizational compliance requirements.
• Review and reject incomplete or incorrect requests for necessary corrections.
• Provide supporting documents and reports for internal and external audits.
• Maintain audit-ready documentation and records.
• Coordinate with auditors and relevant stakeholders during audit reviews.
• Coordinate with business teams, DMS teams, procurement, and finance stakeholders.
• Track and follow up on vendor master requests to ensure timely closure.
• Manage TDS setup, lower deduction certificate updates, and related compliance activities.
• Resolve queries and drive process efficiency through effective stakeholder communication.

Job description

Key Responsibilities

Vendor Master Data Management

• Create new vendor master records in the ERP system with complete and accurate information.
• Validate supporting documents and process approved vendor creation requests.
• Ensure data quality and compliance with master data governance standards.

Vendor Data Maintenance

• Update vendor information, including bank account details, payment terms, tax information, contact details, and email IDs.
• Process approved change requests with proper documentation and approvals.
• Maintain accurate and up-to-date vendor records in the ERP system.

Vendor Extension Management

• Extend existing vendors to additional entities, plants, or business units as required.
• Execute vendor extensions in line with approved business requirements and company policies.

Compliance & KYC Management

• Verify KYC documentation, bank details, MSME certificates, and statutory compliance records.
• Ensure adherence to organizational compliance requirements.
• Review and reject incomplete or incorrect requests for necessary corrections.

Audit & Reporting

• Provide supporting documents and reports for internal and external audits.
• Maintain audit-ready documentation and records.
• Coordinate with auditors and relevant stakeholders during audit reviews.

Stakeholder Coordination & Process Governance

• Coordinate with business teams, DMS teams, procurement, and finance stakeholders.
• Track and follow up on vendor master requests to ensure timely closure.
• Manage TDS setup, lower deduction certificate updates, and related compliance activities.
• Resolve queries and drive process efficiency through effective stakeholder communication.