VAC - Document Controller - Design Center - India F M D

Deutsche Bahn; Bengaluru; On-site; INR 600,000 - 1,200,000; Full time

Benefits offered by this job

Relocation assistance

Global onboarding program

Competitive compensation

Job summary

Deutsche Bahn, through DB Engineering & Consulting, seeks a Document Controller for our Bangalore project. You will maintain records, organize meetings, track deliverables, and ensure proper document control on CDE platforms.

The role requires 5+ years of experience, strong MS Office skills, and familiarity with SharePoint, Aconex, and ACC. English communication, confidentiality, and ability to support international teams are essential. Relocation support and a competitive package are offered.

Qualifications

• Strong administrative and coordination skills with high attention to detail.
• 5+ years of experience in project coordination.
• Proficient in MS Office; familiarity with SharePoint, Aconex, and ACC.
• Excellent written and verbal English communication.
• Ability to handle confidential information and maintain data integrity.
• Multitasking, time management, and proactive follow-up skills.
• Familiarity with railway infrastructure projects or engineering workflows is desirable.

Responsibilities

• Maintain records of project correspondence, minutes, deliverables, and approvals.
• Organize and coordinate project meetings, including scheduling and agendas.
• Track deliverables and submission schedules using Excel trackers or dashboards.
• Support preparation of reports, progress summaries, presentations, and client materials.
• Ensure file management and version control in CDE platforms (SharePoint, Aconex, A Site).
• Assist onboarding of new project team members, provisioning access to systems and folders.
• Help compile bid documentation, CVs, checklists, and forms for new opportunities or change requests.
• Verify conformance and approve deliverables per DB quality standards.
• Ensure support for on-time project delivery.
• Any other work per Team Leader.

Skills

5+ years of experience

Administrative skills

English communication

Multitasking

Confidentiality

Tools

MS Office

SharePoint

Aconex

ACC

Job description

Job Description

Railways for the world of tomorrow.

Deutsche Bahn’s expertise is in high demand all around the world. As a leading engineering and consulting company in the rail sector, DB Engineering & Consulting offers that knowledge – starting with an idea and continuing all the way to operations. We advise our customers in Germany and around the globe, develop technically sophisticated and customized infrastructure, mobility and transport solutions. With sustainable concepts, we ensure the future success of economic regions, make important contributions to the protection of the environment, and help shape the world of the future.

Since 1966, DB Engineering & Consulting has implemented thousands of projects of any size and complexity in over 100 countries. About 5,000 employees from 84 nations are currently realizing the projects of our customers with professional knowledge and intercultural experience.

For our project in Bangalore, we are looking for a Document Controller.

Responsibilities

• Maintain accurate and up-to-date records of project correspondence, meeting minutes, deliverables, and approvals.
• Organize and coordinate project meetings, including scheduling, agenda preparation, and documentation of action items and follow-ups.
• Track project deliverables and submission schedules using Excel trackers or project management dashboards.
• Support the preparation of project reports, progress summaries, presentations, and client communication materials.
• Ensure proper file management and version control in CDE platforms (e.g., Share-Point, Aconex, A site).
• Assist in onboarding new project team members, ensuring access to systems, project folders, and reference documents.
• Help compile bid documentation, CVs, profile check and approval, compliance checklists, and forms for new opportunities or change requests.
• Verification (for Conformance) and approval of project deliverables in adherence to DB quality standards and guidelines.
• Ensure support for on-time Project delivery.
• Any other work / instructions given by the Team leader.

Qualifications

• Strong administrative and coordination skills, with attention to detail and accuracy.
• With 5+ years of experience
• Proficient in MS Office tools (Excel, Word, PowerPoint, Outlook); familiarity with SharePoint / ACC / Aconex is essential.
• Effective communication skills (written and verbal) in English.
• Ability to handle confidential information and maintain data integrity.
• Multitasking, time management, and proactive follow-up skills.
• Familiarity with railway infrastructure projects or engineering design workflows is desirable.

Benefits

• We invest in the development of our employees. To ensure the best start for you, we provide a global onboarding program and intercultural training and support you in preparing for the next career step.
• We offer you attractive working conditions and a competitive compensation package based on country conditions.
• To ensure a smooth and successful start for your international employment, we assist you with relocation and immigration.