Travel & Expense Reimbursement(offrole)

Titan Company; Bengaluru; On-site; INR 300,000 - 500,000; Full time

Job summary

Titan Company seeks an Executive - Travel & Expense Reimbursement at its corporate office in Bengaluru. You will manage employee and off-roll reimbursements, advances, travel expense accounting, and MIS reporting to ensure policy compliance and timely processing.

Responsibilities include verifying documents, coordinating with employees for clarifications, and producing weekly reimbursement files for payment cycles, with month-end provisions for audit.

Qualifications

• Bachelor’s degree in commerce is required.
• 1–2 years experience in Travel & Expense Operations or Employee Reimbursement Management.
• Excellent communication skills and teamwork capability.

Responsibilities

• Process and verify employee reimbursement claims: business, telephone, domestic travel, and market allowances.
• Verify supporting documents, ensure timely reimbursement, and request additional docs when needed.
• Handle international reimbursement claims and foreign currency transactions per policy.

Skills

MIS Reporting

Microsoft Excel

ERP/Expense Management Systems (SAP)

Stakeholder Management

Education

Bachelor's degree in commerce

Tools

SAP

Job description

Job Description-Travel & Expense Reimbursement

Position

Executive -Travel & Expense Reimbursement

Level

Agency roll

Job Location

Corporate office, Bengaluru

Reporting to

Manager Finance

Scope of the role

Employee Travel expenses reimbursement

Job Purpose

To manage employee and off-roll employee reimbursement processes, advance payments, travel expense accounting, monthly provisions, and MIS reporting, while ensuring compliance with company policies, maintaining accurate financial records, and processing claims in a timely and efficient manner.

Key Responsibilities

1. Employee Reimbursement Processing

• Process and verify employee reimbursement claims for:
• Business Expenses
• Telephone Expenses
• Domestic Travel Expenses
• Market Working Allowances
• Verification of supporting documents, bills, and approvals.
• Ensure timely reimbursement of payments
• Coordinate with employees for any clarification or additional documentation wherever required.
• Availing GST ITC for Domestic travel expenses.

2. International Reimbursement Management

• Process international travel expense claims received from employees across PAN India.(Titan & TEAL)
• Verify foreign currency transactions, expense categorization, and policy adherence.
• Coordinate with employees for any clarification or additional documentation wherever required.

3. Employee Advance Payments

• Process employee advance requests for:
• Business Expenses
• Domestic Travel Expenses
• Track outstanding advances and follow up for closure.

4. Off-Role Employee Reimbursements

• Reimbursement payments for:
• Interns
• TalentPro employees
• Retainers and consultants
• Verification of supporting documents and approvals.

5. Weekly Reimbursement File Preparation

• Prepare and validate weekly employee reimbursement files.
• Generate and submit reimbursement payment files as per payment cycle.
• Ensure accuracy and completeness before processing the payment.

6. Provision

• Clearing all received claims before last date of month.
• Preparation of Month end provision file for book closure.
• Maintain supporting documentation for audit purposes.

7. MIS Reporting

• Prepare MIS reports
• Analyse reimbursement volumes, pending claims, advances, and exception cases.

8. Key Skills Required

• MIS Reporting
• Microsoft Excel (Advanced)
• ERP/Expense Management Systems (SAP)
• Stakeholder Management

9. Qualification & Experience

• Bachelor’s degree in commerce.
• Experience in Travel & Expense Operations, or Employee Reimbursement Management 1 to 2 years.
• Excellent communication skills & should be a team player
• Highly energetic & self-motivated & should be able to complete targets on time.