Travel Executive

Accelya; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Accelya in Mumbai seeks a detail-oriented Corporate Travel Executive to manage end-to-end business travel for employees, coordinating domestic and international bookings and ensuring policy compliance.

The ideal candidate will have 3–6 years' travel management experience, strong vendor relations, and proficiency in travel documentation and expense processing. This role requires excellent coordination and communication in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Hospitality, Tourism, or a related field.
• 3–6 years of experience in corporate travel management or travel operations.
• Hands-on experience in domestic and international travel bookings.
• Experience in travel expense claim verification and settlement.

Responsibilities

• Manage end-to-end corporate travel arrangements, including flight, hotel, rail, visa, insurance, airport transfers, and other travel-related services.
• Coordinate with travel management companies (TMCs), airlines, hotels, and other vendors to ensure timely bookings and cost-effective travel solutions.
• Ensure all travel bookings comply with the organization's travel policy and budget guidelines.
• Process and verify travel expense claims, ensuring accuracy and adherence to company policies.
• Resolve travel-related issues such as cancellations, rescheduling, refunds, and emergency travel requirements.
• Maintain travel records, reports, invoices, and documentation for audits and reconciliation.
• Monitor travel spend and identify opportunities for cost optimization.
• Support employees with travel queries and provide timely assistance before, during, and after travel.
• Coordinate with Finance for travel invoice processing, claim settlements, and vendor payments.
• Ensure timely communication of travel advisories, visa requirements, and travel-related updates.
• Prepare periodic MIS reports on travel bookings, expenses, savings, and policy compliance.

Skills

Corporate travel management

Travel coordination

Vendor management

Communication

MS Office

Education

Bachelor's degree in Business Administration / Hospitality / Tourism

Tools

Travel booking portals

ERP tools

Job description

Job Description Corporate Travel Executive

Job Title: Corporate Travel Executive
Location: Mumbai
Experience: 3–6 Years

Job Summary

We are looking for a detail-oriented and customer-focused Corporate Travel Executive to manage end-to-end business travel for employees. The role involves coordinating domestic and international travel bookings, ensuring compliance with company travel policies, managing travel-related documentation, and processing travel expense claims. The ideal candidate should have excellent coordination skills, experience with travel management, and the ability to provide seamless travel support.

Key Responsibilities

• Manage end-to-end corporate travel arrangements, including flight, hotel, rail, visa, insurance, airport transfers, and other travel-related services.
• Coordinate with travel management companies (TMCs), airlines, hotels, and other vendors to ensure timely bookings and cost-effective travel solutions.
• Ensure all travel bookings comply with the organization's travel policy and budget guidelines.
• Process and verify travel expense claims, ensuring accuracy and adherence to company policies.
• Resolve travel-related issues such as cancellations, rescheduling, refunds, and emergency travel requirements.
• Maintain travel records, reports, invoices, and documentation for audits and reconciliation.
• Monitor travel spend and identify opportunities for cost optimization.
• Support employees with travel queries and provide timely assistance before, during, and after travel.
• Coordinate with Finance for travel invoice processing, claim settlements, and vendor payments.
• Ensure timely communication of travel advisories, visa requirements, and travel-related updates.
• Prepare periodic MIS reports on travel bookings, expenses, savings, and policy compliance.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Hospitality, Tourism, or a related field.
• 3–6 years of experience in corporate travel management or travel operations.
• Hands-on experience in domestic and international travel bookings.
• Experience in travel expense claim verification and settlement.
• Familiarity with corporate travel policies, visa processes, and travel documentation.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience working with travel booking portals, travel management systems, or ERP tools is preferred.
• Strong organizational and multitasking skills.
• Excellent communication and stakeholder management skills.
• Ability to work in a fast-paced environment and handle urgent travel requests efficiently.

Preferred Skills

• Experience working with a corporate travel management company (TMC) or managing travel for a mid-to-large organization.
• Knowledge of GST implications on travel expenses and invoice reconciliation.
• Strong analytical skills with the ability to track travel costs and generate reports.

Key Competencies

• Customer Focus
• Attention to Detail
• Planning & Coordination
• Problem Solving
• Time Management
• Stakeholder Management
• Cost Consciousness
• Process Compliance