Trainee Crew Coordinator

V.Group; Mumbai; On-site; INR 201,000 - 290,000; Full time

Job summary

V.Group is looking for a Trainee Crew Coordinator to assist the crewing team in mobilization processes for seafarers. Under supervision, you will handle documentation, training coordination, communication with seafarers, and general administrative tasks to develop skills for future independent mobilizations.

The role requires a Vocational Diploma or short course certificate and a Bachelor's degree, plus strong computer and communication abilities. Mumbai location with opportunity for growth.

Qualifications

• Must have Vocational Diploma or short course certificate and a Bachelor's degree.
• Strong computer skills including word processing and spreadsheets.
• Excellent communication and interpersonal abilities.
• Ability to meet tight deadlines with good organizational skills.
• Sensitive to cultural diversity and effective collaboration with team.

Responsibilities

• Support mobilization activities including processing visas and joining formalities.
• Coordinate seafarer communication and update joining steps.
• Assist with training enrolments and flag state documentation.
• Update crew records in the systems and upload documents.
• Provide general administrative support to the Crew Supply Manager.

Skills

Interpersonal skills

Communication skills

Attention to detail

Organizational skills

Cultural awareness

Computer literacy

Education

Vocational Diploma / Short Course Certificate

Bachelor's degree

Job description

Location Country

India

Work Location

Mumbai

Who are V?

As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

• The Trainee Crew Coordinator supports the crewing team in carrying out the mobilization process for seafarers. Under supervision, the trainee assists with documentation, training coordination, communication with seafarers, and general administrative tasks. The role is designed to help the trainee learn all aspects of crewing operations and develop the skills needed to independently manage mobilizations in the future.

Key Responsibilities And Tasks

Support in Mobilization Activities

• Assist in the processing of visas and other joining formalities for seafarers.
• Help check and collect pre joining documents to ensure they are complete and meet company and regulatory requirements.
• Support arrangements for required courses, certificates, tests, and medical examinations.

Seafarer Communication

• Maintain basic communication with seafarers who are on leave or preparing for mobilization.
• Provide information and follow-up on required steps during the joining process.

Training & Flag State Documentation Support

• Assist in making training enrolments and keeping track of training schedules.
• Support the processing of flag state applications by preparing documents and following internal procedures.

Records & System Updates

• Help maintain accurate crew records in ShipSure Crewing (or similar systems).
• Upload documents and ensure information is updated in a timely manner.

Administrative & Team Assistance

• Provide administrative support to the Crew Cell, such as preparing files, organizing documents, and assisting colleagues with daily tasks.
• Carry out additional responsibilities assigned by the Crew Supply Manager to support efficient office operations.

What can I expect in return?

V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Essential

• Must possess at least a Vocational Diploma / Short Course Certificate, Bachelor’s/College Degree from any field
• Good computer operating skills including word processing and spreadsheet experience.
• Excellent interpersonal skills with the ability to engage and interact with people at all levels.
• Keen attention to details
• Excellent communication (oral and written) skills.
• Thorough awareness and good understanding of cultural and diversity issues.
• Good organisational and planning skills.
• Proven ability to work to, and meet, tight deadlines.
• Excellent communication (oral and written) skills.
• Thorough awareness and good understanding of cultural and diversity issues.
• Good organisational and planning skills.
• Proven ability to work to, and meet, tight deadlines.