Time & Expense (T&E) Specialist

TekWissen LLC; Bengaluru; Hybrid; INR 600,000 - 900,000; Full time

Job summary

TekWissen LLC is seeking a detail-oriented Time & Expense (T&E) Specialist to support timekeeping, expense management, and financial operations for a US-based tech company. The role involves validating timesheets, auditing expenses, ensuring policy compliance, and coordinating with US finance teams.

The position is onsite/hybrid at the Bangalore location, requiring accuracy, strong communication, and the ability to handle high-volume transactions with data integrity and timely processing.

Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, Business Administration, or a related discipline.
• Approximately 25 years of relevant experience in time and expense processing, payroll operations, or shared services.
• Strong numerical, analytical, and reconciliation skills.
• Proficiency in Microsoft Excel, including lookup functions, pivot tables, and data validation.
• Experience with timekeeping, expense management, payroll, ERP, or workflow systems.

Responsibilities

• Review and process employee and contractor timesheets in line with policies and deadlines.
• Verify hours, overtime, billable time, leave, and other time entries.
• Validate timesheets against schedules, projects, and client requirements.
• Audit expense claims for accuracy and policy compliance.
• Coordinate with payroll, billing, and finance teams for downstream processing.

Skills

Numerical accuracy

Analytical thinking

Reconciliation skills

Communication skills

Timekeeping experience

Education

Bachelor's degree in Commerce/Accounting/Finance/Business Administration

Tools

Microsoft Excel

ERP systems

Workflow management tools

Job description

Overview:

TekWissen Group is a workforce management provider throughout India and many other countries in the world.

Position: Time & Expense (T&E) Specialist
Location: Whitefield' Bangalore, India
Job Type: Full Time

Work Type : Onsite / Hybrid (as applicable)
Shift: US Business Hours / US Overlap Shift (as required)

Job Description:

• We are seeking a detail-oriented and analytical Time & Expense (T&E) Specialist to support the timekeeping, expense management, and financial operations of a leading US-based technology company.
• The role involves reviewing and validating employee and contractor timesheets, auditing expense claims, ensuring compliance with company policies, identifying discrepancies, and coordinating with employees, managers, vendors, and US-based finance and operations teams.
• The ideal candidate will have strong numerical accuracy, an understanding of time and expense processes, and the ability to manage high transaction volumes while maintaining compliance, data integrity, and service-level commitments.

Key Responsibilities:

Time and Timesheet Management

• Review, validate, and process employee and contractor timesheets in accordance with established business policies and deadlines.
• Verify reported hours, overtime, shift hours, billable hours, leave, and other applicable time entries.
• Validate timesheets against approved work schedules, project assignments, contractual terms, and client-specific requirements.
• Follow up with employees, contractors, managers, and project stakeholders to resolve missing, incomplete, or inaccurate time entries.
• Monitor pending timesheet submissions and approvals, sending reminders and escalating overdue items.
• Identify discrepancies between submitted hours, approved hours, and recorded hours.
• Support weekly, biweekly, and monthly time-processing cycles, as applicable.

Expense Report Review and Auditing

• Review employee and contractor expense claims for accuracy, completeness, and compliance with company policies.
• Validate receipts, supporting documents, expense categories, business purposes, and approval records.
• Review expenses related to travel, accommodation, meals, transportation, mileage, and other approved business expenditures.
• Identify duplicate claims, unsupported expenses, policy violations, unusual spending patterns, and calculation errors.
• Verify expense limits, approval thresholds, and applicable reimbursement requirements.
• Coordinate with employees and managers to obtain missing documents, clarify exceptions, and resolve discrepancies.
• Ensure expense reports are processed within defined turnaround times.

Policy Compliance and Internal Controls

• Apply company policies governing timesheets, overtime, travel, reimbursements, and expense approvals.
• Ensure all transactions follow established approval workflows and segregation-of-duties requirements.
• Maintain complete documentation and audit trails for time and expense transactions.
• Identify exceptions requiring additional approval or escalation.
• Support internal audits and compliance reviews by providing relevant reports and documentation.
• Maintain confidentiality and protect sensitive employee, contractor, financial, and business information.

Payroll and Billing Support

• Coordinate with payroll, accounts payable, billing, and finance teams to ensure approved time and expense data is available for downstream processing.
• Reconcile submitted and approved hours against payroll inputs, client billing records, or project records, wherever applicable.
• Identify discrepancies in billable hours, overtime, expense reimbursements, and approved time entries.
• Support timely resolution of rejected timesheets, billing exceptions, and reimbursement queries.
• Ensure approved time and expense records are processed within the applicable payroll and billing cut-off schedules.
• Maintain accurate records of processed, pending, rejected, and disputed transactions.

Stakeholder and Query Management

• Serve as a point of contact for routine timekeeping and expense-related queries.
• Communicate professionally with US-based employees, contractors, managers, finance teams, and other stakeholders.
• Track queries through resolution, maintaining clear records of outstanding issues and actions taken.
• Escalate unresolved exceptions, approval delays, and potential financial risks to the appropriate teams.
• Provide timely updates on processing status, missing approvals, and outstanding documentation.

Reporting and Process Improvement

• Prepare daily, weekly, and monthly reports covering timesheet completion, pending approvals, expense processing, exceptions, and aging.
• Monitor turnaround time, processing accuracy, exception rates, and compliance with service-level agreements.
• Identify recurring errors and recommend corrective actions to reduce rework.
• Support standardization and automation of repetitive time and expense activities.
• Maintain process documentation, operating procedures, and knowledge resources.
• Contribute to continuous improvement initiatives that enhance operational accuracy and efficiency.

Required Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, Business Administration, or a related discipline.
• Approximately 25 years of relevant experience in time and expense processing, expense auditing, payroll operations, finance operations, or shared services.
• Hands-on experience reviewing timesheets, expense reports, receipts, approvals, or reimbursement requests.
• Strong numerical, analytical, and reconciliation skills.
• Proficiency in Microsoft Excel, including lookup functions, pivot tables, and data validation.
• Experience working with timekeeping, expense management, payroll, ERP, or workflow management systems.
• Strong written and verbal communication skills.
• Ability to work with US-based stakeholders and meet time-sensitive processing deadlines.

Preferred Qualifications

• Experience supporting US-based businesses or international shared services operations.
• Familiarity with contractor timesheets, contingent workforce operations, client billing, or staffing-related timekeeping.
• Exposure to expense management platforms such as Concur, Expensify, or similar systems.
• Experience with timekeeping and workforce management platforms.
• Understanding of overtime rules, expense policies, approval controls, and payroll cut-off processes.
• Experience supporting high-volume transaction processing in a technology-driven business environment.

Key Skills and Competencies

• Exceptional attention to detail and data accuracy.
• Strong analytical thinking and discrepancy resolution.
• Ability to identify duplicate transactions and policy exceptions.
• Effective stakeholder coordination and follow-up.
• Strong organizational skills and deadline management.
• High standards of integrity, confidentiality, and compliance.
• Ability to manage multiple priorities in a fast-paced environment.
• A continuous improvement mindset with a willingness to adopt new tools and technologies.

Key Performance Indicators (KPIs)

• Performance will be measured against the following operational metrics:
• Timesheet processing accuracy.
• Expense report review accuracy.
• On-time completion of time and expense processing cycles.
• Turnaround time for expense report reviews and timesheet approvals.
• Reduction in unresolved exceptions and aged transactions.
• Timely resolution of employee and contractor queries.
• Compliance with company policies and internal control requirements.
• Accuracy of payroll and billing inputs, wherever applicable.
• Productivity, service-level adherence, and process improvement contributions.

Why Join This Opportunity?

• Support the operations of a leading US-based technology business.
• Gain experience in international finance, workforce operations, and expense management.
• Work with global stakeholders and cross-functional teams.
• Develop expertise in enterprise systems, process controls, and technology-enabled operations.
• Build a career in finance operations, workforce management, payroll support, or global shared services.

TekWissen® Group is an equal opportunity employer supporting workforce diversity.