Team Leader - Ocean Freight, West

JAS Worldwide; Pune District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

JAS Worldwide in Pune, India, seeks an Ocean Freight Supervisor to oversee the Ocean Solutions department and ensure efficient movement of freight across borders.

The role requires managing workloads, reviewing quotes, and training staff while ensuring compliance with local and international regulations. You will collaborate with sales and overseas agents to provide optimal shipping solutions.

Qualifications

• Bachelor’s Degree and/or Diploma in Business studies.
• Knowledge of transportation industry.
• 5+ years import and export experience.
• 2+ years supervising and developing staff.
• Strong customer service and outgoing personality.
• Computer literate (Microsoft Office, JWS).
• General understanding of import/export/transshipment (Ocean(LCL/FCL)).
• Understanding Import/Export Compliance Regulations.
• Proficiency with Word, Excel, PowerPoint, Outlook, Internet.

Responsibilities

• Manage the operations of the Ocean Solutions Department.
• Responsible for workload management and back-up.
• Process files per company standards.
• Review all quoting activities.
• Set-up new accounts and assignments; review SOPs and update profiles.
• Monitor new account status to ensure quality performance.
• Resolve problems or coordinate with appropriate personnel.
• Support/sell with sales department as needed.
• Maximize opportunities to improve customer service.
• Provide staff training and mentoring; develop team.
• Motivate team to achieve department goals.
• Maintain 100% compliance with export laws and JAS standards.
• Improve workflow for efficiency and productivity.
• Understand country-specific requirements, especially shipments to US.
• Manage branch/office reports (PODs, KPIs, etc.).
• File FMCs to Ocean teams and verify rate validity.
• Assist sales with rates and transport options.
• Instruct overseas agents on shipping procedures for customers.
• Assist Import staff with shipment issues.
• Meet with customers/carriers as needed.
• Complete shipments per defined business processes.

Skills

Multi-tasking

Communication skills

Highly organized

Problem solving

Judgment and initiative

Leadership

Team player

Interpersonal skills

Adaptability

Education

Bachelor’s Degree or Diploma in Business studies

Knowledge of transportation industry

5+ years import/export experience

2+ years supervising staff

Strong customer service

Tools

Microsoft Office

JWS

Job description

JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services.

Supervise and assist in overseeing the Ocean Solutions department to ensure the movement of freight in/out of the country, in accordance with organizational policy and procedure, and to comply with relevant local, co and international law and process.

Job Description

Job Title: Ocean Freight Supervisor

Department: Ocean Solutions

Reports To : Ocean Solutions Manager

Prepared By: Human Resources

Prepared Date: July 2021

FLSA Status: Exempt

SUMMARY** :**

Supervise and assist in overseeing the Ocean Solutions department to ensure the movement of freight in/out of the country, in accordance with organizational policy and procedure, and to comply with relevant local, co and international law and process.

ESSENTIAL FUNCTIONS:

• Manage the operations of the Ocean Solutions Department.
• Responsible for the management of workload and back up.
• Process files per company standards.
• Review all quoting activities.
• Set-up new accounts and assignments, review SOPs, update account profiles.
• Monitor new account status to ensure quality performance.
• Resolve problems or assign and follow-up with appropriate personnel.
• Support/assist sales department as needed.
• Maximize opportunities to improve customer service.
• Provide support for current and new employee training; develop and mentor staff.
• Motivate team members to achieve company and department goals.
• Maintain 100% compliance with export laws regulations and "JAS standards."
• Manage and develop efficient and effective flow of work to attain optimum efficiency and productivity of department.
• Understand country specific requirements, especially shipment to US
• Monitor and maintain workflow within the department.
• Manage reports provided by the branch manager or corporate office (accounting/POD’s/ KPI’s etc).
• File FMC’s to Ocean teams and check existing rates in place for validity.
• Assist sales with rates and transportation options.
• Instruct overseas agents of shipping procedures for customers.
• Assist Import staff with any shipment issues they might have..
• Meet with customers / carriers as needed.
• Complete shipments in accordance to the defined business process management guidelines.

SUPERVISORY RESPONSIBILITIES** :**

• The incumbent may directly and/or indirectly supervise one or more employees.

QUALIFICATIONS** :**

• Ability to multi-task and problem solve simple and complex issues.
• Excellent communication skills (verbal and written).
• Highly organized, able to prioritize/sense of urgency where appropriate.
• Excellent creative problem solving and analytical skills.
• Excellent judgment and initiative.
• Demonstrated leadership, people and process management skills.
• Both a team builder and team player.
• Able to perform the essential duties of this position without posing a "direct threat" to the health or safety of self or others.
• Able to interact positively and effectively with co-workers, subordinates and supervisors.

EDUCATION AND EXPERIENCE:

• Holder of a Bachelor’s Degree and/or Diploma in Business studies
• Knowledge of transportation industry.
• 5+ years import and export experience.
• 2+ years’ experience supervising and developing staff
• Strong customer service skills and outgoing personality
• Computer literate (Microsoft Office, JWS).
• General understanding of import/export/transshipment [Ocean(LCL/FCL)]
• Understanding Import/Export Compliance Regulations.
• Possess working knowledge of accessing and using standard PC applications (i.e. Word, Excel, PowerPoint, Microsoft Outlook, Internet).

ENVIRONMENT:

100% performed in climate-controlled internal office environment working under normal office conditions.

While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands and finger to feel and handle; reach with arms and hands; talk and hear. While performing the duties of this job, the employee frequently is required to stoop, kneel, and crouch; lift weight or exert a force up to a maximum of 25 pounds_._

ADDITIONAL:

Follow the Company HR Policy, the Code of Business Conduct and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

Management retains discretion to add or change duties of this position at any time.