SW Licensing Specialist

Brennan It; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Brennan It in Mumbai is seeking a Software Licensing Specialist to lead governance and optimization of software licensing across the organization. This role focuses on commercial licensing governance and vendor engagement rather than technical deployment.

You will partner with Procurement, Finance, Technical Services, Sales, Customer Success and vendors to maximize licensing value, ensure compliance, and deliver actionable reporting and cost-saving recommendations.

Qualifications

• Minimum 4 years of experience in software procurement or a similar role.
• Basic understanding of software licensing models with various vendors.
• 2 years of experience with managing stakeholders and coordination.
• Strong verbal and written communication skills for interacting with various stakeholders and presenting information clearly.
• Expertise in MS Excel and Word.
• Ability to analyse data, identify trends, and make recommendations related to licensing and cost optimization.
• Excellent comprehension planning skills.

Responsibilities

• License Management: manage the entire software lifecycle from acquisition to retirement, tracking licenses and ensuring compliance with terms.
• Compliance Risk Management: monitor usage, identify issues, and mitigate risks of unauthorized installations or usage.
• Cost Optimization: identify opportunities for license consolidation and reallocation of unused licenses to reduce spend.
• Vendor Management: act as contact for software vendors, negotiate contracts, and coordinate communication.
• Reporting Analysis: generate reports on software usage, license compliance, and cost analysis for decision-making.
• Software Onboarding and Offboarding: facilitate onboarding of new software and proper offboarding of licenses.
• Software Audits: assist with vendor or internal audits to verify compliance.

Skills

Leadership

Strategic thinking

Communication

Stakeholder management

Tools

Excel

Word

Job description

Job Summary

SW Licensing Specialist

Job Details

• Banking Finance
• Other
• Mumbai
• Permanent / Full Time

Role Overview

The Software Licensing Specialist is responsible for the strategic management, governance, and optimization of software licensing. This role serves as the subject matter expert for software licensing, vendor agreements, compliance management, and cost optimization initiatives, ensuring that software assets are effectively governed throughout their lifecycle. The position partners closely with Procurement, Finance, Technical Services, Sales, Customer Success, and Software Vendors to maximize licensing value, mitigate commercial and compliance risks, and support informed business decision-making. This role focuses on commercial licensing governance, compliance assurance, vendor engagement, reporting, and optimization activities rather than technical license deployment or infrastructure administration. This role will not be applying licenses or performing any core technical tasks (ex -logging onto the servers)

Role Responsibilities

• License Management: The core function is to manage the entire software lifecycle, from acquisition to retirement. This includes tracking software licenses, maintaining records of agreements, and ensuring compliance with terms and conditions.
• Compliance Risk Management: Ensuring that the organization adheres to software licensing terms and conditions is vital. This involves monitoring software usage, identifying potential compliance issues, and implementing strategies to mitigate risks associated with unauthorized installations or usage.
• Cost Optimization: Work to optimize software spending by identifying opportunities for license consolidation, re-allocation of unused licenses, and exploring alternative licensing models.
• Vendor Management: Act as a point of contact for software vendors, managing relationships, negotiating contracts, and facilitating communication between the organization and vendors.
• Reporting Analysis: This role may involve generating reports on software usage, license compliance, and cost analysis, providing insights for decision-making.
• Software Onboarding and Offboarding: Facilitating the onboarding of new software and ensuring proper offboarding of software and licenses when they are no longer needed.
• Software Audits: Assisting with software audits conducted by vendors or internal teams to verify compliance.

Key Competencies

• Leadership Behaviours - Create an inspiring vision that people want to be a part of; Generate a can do approach within our teams;
• Thinking and acting strategically - Consistently demonstrates thinking outside the box to achieve outcomes and maximise effectiveness, regularly holds strategic engagement sessions with internal staff customers via workshops and strategic IT roadmaps, regular utilisation of resources to foster creative ideas and a differentiated approach where warranted.
• Communication - Consistently handles customer push back, complaints and other issues in a professional, empathetic and constructive manner, questioning listening - Is highly effective in the skills of questioning and listening to really understand the customers situation and needs, communicating value - Displays high levels of expertise in developing and presenting the companys products, services and solutions in a manner that is clearly differentiated from the competition.
• Stakeholder involvement - Consistent identification and involvement of stakeholders who need to be consulted in the decision-making process

Key Qualifications - Experience Essential

• Minimum 4 years experience in the software procurement or similar role.
• Basic Understanding of software licensing models with various vendors.
• 2 Years of experience with managing stakeholders and co-ordination
• Strong verbal written communication skills are needed for interacting with various stakeholders and presenting information clearly.
• Expertise in MS Excel Word.
• Ability to analyse data, identify trends, and make recommendations related to licensing and cost optimization.
• Excellent comprehension planning skills

Desirable

• The ability to manage multiple tasks, prioritize work, and maintain accurate records is crucial.
• Negotiation skills to work with vendors on contract terms and pricing.
• Efficiency enhancement using AI or any other technology.
• Prior experience within an outsourced service delivery environment
• Project Management
• Working knowledge of ITSM service delivery concepts

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.