Supply Chain Management - LTSSHF

Larsen & Toubro Limited (L&T); Mandvi; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Larsen & Toubro Limited (L&T) in Gujarat seeks a procurement professional to manage manpower and job work contracts, amendments, and related governance. You will coordinate with IR, finance and HR to ensure contractual accuracy and timely issuance.

You will monitor contractor performance via feedback loops, handle grievances, maintain records, and support audits while ensuring compliance with company policies and statutory requirements.

Qualifications

• Diploma in Engineering or commerce background preferred.
• Experience with contract issuance and amendments for manpower and job work.
• Ability to coordinate with IR, finance and HR for contractual accuracy.

Responsibilities

• Prepare and issue manpower and job work contracts aligned with scope and terms.
• Verify SOW, tenure, rate structures, escalation clauses, and compliance.
• Monitor vendor performance and collect inputs from safety, quality and IR teams.
• Address grievances related to billing, deployment and coordination with stakeholders.
• Maintain contract records, MIS, trackers for management review.
• Oversee RFQs, bid tabulations, approvals and PO issuance for consumables.
• Support audits and governance on manpower and vendor contracts.

Skills

Supply chain

Procurement

Communication skills

Interpersonal skills

Education

Diploma in Engineering

Bachelor of Commerce (BCom)

Job description

Supply Chain Procurement Communication and Interpersonal skills

Diploma in Engineering Bachelor of Commerce (BCom)

Job Description

Handling of Contracts – Manpower & Job Work

1. Issue of Contracts

• Preparation and issuance of manpower and job work contracts in line with approved scope, rates, and commercial terms.
• Coordination with user departments, IR, finance, and HR to ensure contractual correctness.
• Verification of:
  • Scope of work (SOW)
  • Contract tenure and extensions
  • Rate structures and escalation clauses
  • Statutory and compliance requirements
• Ensuring timely contract issuance to avoid operational disruptions.

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2. Contract Amendments

• Handling contract amendments arising due to:
  • Change in scope or quantities
  • Rate revisions
  • Tenure extensions
  • Statutory changes
• Ensuring all amendments are:
  • Reviewed, approved, and documented
  • Digitally and physically archived
  • Communicated to all stakeholders

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3. Performance Feedback – VPRS

• Monitoring contractor performance through VPRS (Vendor Performance Rating System).
• Collection and consolidation of performance inputs from:
  • Safety
  • Quality and compliance teams
  • IR
• Evaluation parameters include:
  • Manpower availability and productivity
  • Job work quality and turnaround time
  • Safety adherence and discipline
  • Compliance behaviour
• Sharing performance feedback with contractors and initiating corrective actions where required.

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4. Grievances & Compliance

• Addressing contractor grievances related to:
  • Billing and payments
  • Deployment issues
  • Work conditions and coordination
• Ensuring full compliance with:
  • Statutory documentation and renewals
  • Company EHS policies
• Coordination with IR, finance, and compliance teams to resolve issues proactively.
• Supporting internal and external audits related to manpower and job work contracts.

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5. Overall Control & Governance

• End-to-end control of manpower and job work contracts with focus on:
  • Compliance assurance
• Maintaining contract records, trackers, and MIS for management review.
• Supporting strategic decisions related to contractor consolidation, renewal, or exit.

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Handling of Consumables

(Annual Procurement Value: ~?25 Crore)

1. RFQ (Request for Quotation)

• Preparation and floating of RFQs for consumables based on:
  • Approved BOM / consumption norms
  • Technical specifications and quality requirements
  • Demand forecasts and inventory policies
• Identification and communication with approved and potential suppliers.
• Ensuring competitive sourcing while adhering to procurement timelines.

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2. BID TAB (Bid Tabulation & Commercial Evaluation)

• Comparative analysis of received quotations through Bid Tabulation (BID TAB).
• Evaluation parameters include:
  • Delivery lead time
  • Payment terms
  • Quality consistency and past performance
• Coordination with technical/user departments for techno-commercial evaluation.
• Recommendation of best-value supplier through transparent and auditable processes.

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3. Approval Process

• Ensuring statutory and internal approvals as per DOA (Delegation of Authority).
• Alignment with finance, management, and budget controls.
• Maintaining complete documentation to support audit and compliance requirements.

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4. Purchase Order (PO) Issuance

• Timely issuance of Purchase Orders with defined:
  • Specifications
  • Quantity and delivery schedules
  • Price and tax structure
  • Terms & conditions
• Ensuring PO accuracy to prevent disputes, rework, or supply delays.
• Maintaining PO records and system updates for traceability.

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5. Delivery Chase-Up

• Proactive follow-up with suppliers to ensure on-time deliveries.
• Coordination with stores and production teams to align deliveries with consumption.
• Mitigation of risks related to:
  • Delayed supplies
  • Production stoppages
  • Emergency purchases
• Monitoring and maintaining supplier performance metrics, including:
  • Quality acceptance rate
  • Responsiveness and service levels
• Periodic performance reviews and corrective action implementation.
• Input to supplier continuation, development, or rationalization decisions.

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7. Application of DBM (Dynamic Buffer Management)

• Implementation of Dynamic Buffer Management (DBM) to:
  • Optimize inventory levels
  • Reduce excess stock and obsolescence
• Continuous monitoring of consumption trends and buffer adjustments.

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8. Application of VMI (Vendor Managed Inventory)

• Implementation and monitoring of VMI models for selected high-consumption or critical consumables.
• Defining VMI parameters such as:
  • Minimum and maximum stock levels
  • Replenishment triggers
  • Consumption visibility
• Reduction of working capital and improvement in material availability.

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9. Source Development

• Identification and development of new and alternate suppliers to:
  • Enhance supply continuity
  • Technical assessment
  • Quality validation
• Supporting localization and cost optimization initiatives.

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10. Overall Procurement Control & Governance

• End-to-end ownership of consumable procurement with focus on:
  • Supply assurance
  • Inventory optimization
  • Compliance and audit readiness
• Maintenance of MIS, trackers, and dashboards for management review.
• Continuous improvement initiatives aligned with operational excellence.