Supply Chain Invoice Associate

Carl Zeiss India (Bangalore) Pvt. Ltd.; Bengaluru; On-site; INR 450,000 - 650,000; Full time

Job summary

ZEISS India, headquartered in Bengaluru, seeks a Supply Chain Invoice Associate to manage inbound billing transactions and ensure invoices align with contracts and statutory requirements. You will act as a liaison between finance operations, procurement, and ZEISS group entities across borders.

Ideal candidates have 2–5 years in billing/accounting, strong Excel skills, and familiarity with SAP. The role requires attention to detail and the ability to coordinate with multiple teams worldwide.

Qualifications

• Bachelor's degree in any field.
• 2-5 years of experience in billing, accounts payable/receivable, or accounting.
• ERP systems experience (SAP preferred).
• Strong Excel skills and cross-border coordination.
• Attention to detail and ability to meet deadlines.

Responsibilities

• Process and verify inward invoices against purchase orders, contracts, and service agreements.
• Ensure accuracy of billing data including pricing, tax treatment, currency conversion, and cost allocations.
• Reconcile billing accounts and resolve discrepancies with counterpart entities in a timely manner.
• Coordinate with global/regional finance teams on billing schedules, and month-end close.
• Support month-end/year-end closing activities related to inward billing, accruals, and provisions.
• Maintain billing records and documentation in compliance with internal controls, statutory, and audit requirements.
• Investigate and resolve billing queries or disputes raised by internal stakeholders or group entities.
• Prepare periodic reports and reconciliations for management review (aging, open items, variance analysis, etc.)

Skills

Analytical mindset

Attention to detail

Cross-border coordination

Clear communication

Deadline management

Education

Bachelor's degree in any field

Tools

SAP

Excel

Job description

ZEISS in India ZEISS in India is headquartered in Bengaluru and present in the fields of Industrial Quality Solutions, Research Microscopy Solutions, Medical Technology, Vision Care and Sports & Cine Optics. ZEISS India has 3 production facilities, R&D center, Global IT services and about 40 Sales & Service offices in almost all Tier I and Tier II cities in India. With 2200+ employees and continued investments over 25 years in India, ZEISS' success story in India is continuing at a rapid pace. Further information at ZEISS India.

Position Overview - Supply Chain Invoice Associate

Supply Chain Invoice Associate manages inbound billing transactions, ensuring invoices raised by vendors, or service providers are verified, and processed in line with contractual and statutory requirements - acting as a key link between finance operations, procurement, and cross-border ZEISS group entities.

Key Responsibilities

• Process and verify inward invoices against purchase orders, contracts, and service agreements
• Ensure accuracy of billing data including pricing, tax treatment, currency conversion, and cost allocations
• Reconcile billing accounts and resolve discrepancies with counterpart entities in a timely manner
• Coordinate with global/regional finance teams on billing schedules, and month-end close
• Support month-end/year-end closing activities related to inward billing, accruals, and provisions
• Maintain billing records and documentation in compliance with internal controls, statutory, and audit requirements
• Investigate and resolve billing queries or disputes raised by internal stakeholders or group entities
• Prepare periodic reports and reconciliations for management review (aging, open items, variance analysis, etc.)

Required Qualifications & Skills

• Bachelor's degree in any field
• 2-5 years of experience in billing, accounts payable/receivable, or accounting, ideally in a multinational or shared services environment
• Working knowledge of ERP systems (SAP preferred) and strong Excel skills
• Strong attention to detail, analytical mindset, and clear communication skills for cross-border coordination
• Ability to manage multiple deadlines in a fast-paced environment

Your ZEISS Recruiting Team: Manoj Badaik

Step out of your comfort zone, excel and redefine the limits of what is possible. That's just what our employees are doing every single day - in order to set the pace through our innovations and enable outstanding achievements. After all, behind every successful company are many great fascinating people. In a spacious modern setting full of opportunities for further development, ZEISS employees work in a place where expert knowledge and team spirit reign supreme. All of this is supported by a special ownership structure and the long-term goal of the Carl Zeiss Foundation: to bring science and society into the future together. Join us today. Inspire people tomorrow.

Diversity is a part of ZEISS.

We look forward to receiving your application regardless of gender, nationality, ethnic and social origin, religion, philosophy of life, disability, age, sexual orientation or identity.