Supply Chain Invoice Associate

zeissgroup; Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Job summary

ZEISS in India, headquartered in Bengaluru, seeks a Supply Chain Invoice Associate to manage inbound billing transactions and ensure invoices from vendors are verified and processed per contracts and statutory requirements.

You will collaborate with finance, procurement, and cross-border ZEISS entities, handle month-end closings, maintain records, and support audit readiness while upholding accuracy and timely reporting.

Qualifications

• Bachelor's degree in any field is required.
• 2–5 years of experience in billing, AP/AR, or accounting in a multinational or shared services setting.
• Experience with ERP systems (SAP preferred) and strong Excel skills.
• High attention to detail and analytical, with clear cross-border communication.
• Ability to manage multiple deadlines in a fast-paced environment.

Responsibilities

• Process and verify inward invoices against purchase orders, contracts, and service agreements.
• Ensure accuracy of billing data including pricing, tax treatment, currency conversion.
• Reconcile billing accounts and resolve discrepancies with counterpart entities.
• Coordinate with global/regional finance teams on billing schedules and month-end close.
• Support month-end/year-end closing activities related to inward billing, accruals, and provisions.
• Maintain billing records and documentation in compliance with controls and audit requirements.
• Investigate and resolve billing queries or disputes raised by internal stakeholders or group entities.
• Prepare periodic reports and reconciliations for management review (aging, open items, variance analysis, etc.).

Skills

Billing experience

Accounts payable/receivable

ERP systems

Excel skills

Attention to detail

Analytical mindset

Cross-border coordination

Deadline management

Education

Bachelor's degree in any field

Tools

SAP

Job description

ZEISS in India

ZEISS in India is headquartered in Bengaluru and present in the fields of Industrial Quality Solutions, Research Microscopy Solutions, Medical Technology, Vision Care and Sports & Cine Optics.

ZEISS India has 3 production facilities, R&D center, Global IT services and about 40 Sales & Service offices in almost all Tier I and Tier II cities in India. With 2200+ employees and continued investments over 25 years in India, ZEISS' success story in India is continuing at a rapid pace.

Further information at ZEISS India .

Position Overview - Supply Chain Invoice Associate

Supply Chain Invoice Associate manages inbound billing transactions, ensuring invoices raised by vendors, or service providers are verified, and processed in line with contractual and statutory requirements - acting as a key link between finance operations, procurement, and cross-border ZEISS group entities.

Key Responsibilities

• Process and verify inward invoices against purchase orders, contracts, and service agreements
• Ensure accuracy of billing data including pricing, tax treatment, currency conversion, and cost allocations
• Reconcile billing accounts and resolve discrepancies with counterpart entities in a timely manner
• Coordinate with global/regional finance teams on billing schedules, and month-end close
• Support month-end/year-end closing activities related to inward billing, accruals, and provisions
• Maintain billing records and documentation in compliance with internal controls, statutory, and audit requirements
• Investigate and resolve billing queries or disputes raised by internal stakeholders or group entities
• Prepare periodic reports and reconciliations for management review (aging, open items, variance analysis, etc.)

Required Qualifications & Skills

• Bachelor's degree in any field
• 2-5 years of experience in billing, accounts payable/receivable, or accounting, ideally in a multinational or shared services environment
• Working knowledge of ERP systems (SAP preferred) and strong Excel skills
• Strong attention to detail, analytical mindset, and clear communication skills for cross-border coordination
• Ability to manage multiple deadlines in a fast-paced environment