Studio Administrative Coordinator

Pitch Black Creative; Mumbai; On-site; INR 450,000 - 650,000; Full time

Job summary

Folks VFX in Mumbai seeks a dynamic Facilities Coordinator to manage daily operations of a busy VFX studio, ensuring a professional, well-maintained workspace for artists and staff.

You will coordinate vendor services, oversee maintenance, and support admin teams to keep facilities compliant and efficient. This role offers an opportunity to contribute to an award-winning creative environment in a fast-paced industry.

Qualifications

• Graduate or Diploma in Administration, Facility Management, or related field.
• Basic knowledge of MS Office, including Excel and Word.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Quality-focused with attention to detail.
• Ability to work effectively as a team player.

Responsibilities

• Maintain agreements, documents, forms, and administrative records.
• Provide administrative support to departments and managers.
• Update MIS and maintain procedure manuals.
• Manage stationery, office supplies, and inventory.
• Ensure a clean, organized, and professional office environment.
• Monitor administrative costs and maintain quality standards.
• Conduct regular inspections of HVAC, electrical, plumbing, and other office infrastructure.
• Coordinate repairs and preventive maintenance activities.
• Work with internal teams and vendors to ensure smooth facility operations.
• Oversee housekeeping, pantry, cafeteria, waste management, and pest control services.
• Supervise front office operations, visitor management, and events.
• Coordinate access cards, security protocols, and safety audits.
• Maintain facility logs, vendor bills, and operational reports.
• Coordinate with vendors and service providers.
• Monitor vendor performance and ensure compliance with service standards.

Skills

Communication skills

Interpersonal skills

Organizational skills

Teamwork

Education

Graduate or Diploma in Administration/Facility Management

Tools

MS Office (Excel/Word)

Job description

As an artist-driven boutique studio, Folks VFX has built a strong reputation in the visual effects industry. Through collaboration, creativity, and attention to detail, we are passionate about bringing imagination to life through high-end visual effects.For over a decade, our talented artists have been creating larger-than-life visual effects for film and television. Our team brings together rich and diverse experience from Montreal, Toronto, Bogotá, Saguenay, and now Mumbai.

Job Description

We are currently looking for a dynamic Facilities Coordinator to join our busy VFX Studio in Mumbai.

Key Responsibilities

• Maintain agreements, documents, forms, and administrative records.
• Provide administrative support to departments and managers.
• Update MIS and maintain procedure manuals.Manage stationery, office supplies, and inventory.
• Ensure a clean, organized, and professional office environment.
• Monitor administrative costs and maintain quality standards.
• Conduct regular inspections of HVAC, electrical, plumbing, and other office infrastructure.
• Coordinate repairs and preventive maintenance activities.
• Work with internal teams and vendors to ensure smooth facility operations.
• Oversee housekeeping, pantry, cafeteria, waste management, and pest control services.
• Supervise front office operations, visitor management, and events.
• Coordinate access cards, security protocols, and safety audits.
• Maintain facility logs, vendor bills, and operational reports.
• Coordinate with vendors and service providers.
• Monitor vendor performance and ensure compliance with service standards.

Qualifications

• Graduate or Diploma in Administration, Facility Management, or a related field.
• Basic knowledge of MS Office, including Excel and Word.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Quality-focused with attention to detail.
• Ability to work effectively as a team player.

Additional Information

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