Front Office & Facilities Coordinator

Pitch Black Creative; Mumbai; On-site; INR 420,000 - 600,000; Full time

Job summary

Pitch Black Creative in Mumbai is seeking a dynamic Front Office & Facilities Coordinator to join our busy VFX studio. The role covers front desk duties, vendor coordination, and office operations to maintain a professional environment.

Ideal candidates will hold a Graduate or Diploma in Administration or Facility Management, with strong MS Office skills, excellent communication, and a team-oriented mindset focused on detail and efficiency.

Qualifications

• Graduate or Diploma in Administration, Facility Management, or related field.
• Proficient in MS Office (Excel and Word).
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Team player with attention to detail.

Responsibilities

• Maintain agreements, documents, forms, and administrative records.
• Provide admin support to departments and managers.
• Update MIS and maintain procedure manuals; manage stationery and inventory.
• Ensure a clean, organized, professional office environment.
• Monitor admin costs and ensure quality standards.
• Coordinate repairs and preventive maintenance.
• Work with internal teams and vendors for smooth facility ops.
• Oversee housekeeping, pantry, cafeteria, waste management, pest control.
• Supervise front office operations, visitor management, and events.
• Coordinate access cards, security protocols, and safety audits.
• Maintain facility logs, vendor bills, and operation reports.
• Coordinate with vendors and service providers.
• Monitor vendor performance and service standards compliance.

Skills

Communication

Interpersonal

Organizational

Multitasking

Attention to detail

Teamwork

Education

Graduate

Diploma in Administration

Diploma in Facility Management

Tools

MS Office

Excel

Word

Job description

As an artist-driven boutique studio, Folks VFX has built a strong reputation in the visual effects industry. Through collaboration, creativity, and attention to detail, we are passionate about bringing imagination to life through high-end visual effects.For over a decade, our talented artists have been creating larger-than-life visual effects for film and television. Our team brings together rich and diverse experience from Montreal, Toronto, Bogotá, Saguenay, and now Mumbai.

Job Description

We are currently looking for a dynamic Front Office & Facilities Coordinator to join our busy VFX Studio in Mumbai.Key Responsibilities

• Maintain agreements, documents, forms, and administrative records.
• Provide administrative support to departments and managers.
• Update MIS and maintain procedure manuals.Manage stationery, office supplies, and inventory.
• Ensure a clean, organized, and professional office environment.
• Monitor administrative costs and maintain quality standards.
• Conduct regular inspections of HVAC, electrical, plumbing, and other office infrastructure.
• Coordinate repairs and preventive maintenance activities.
• Work with internal teams and vendors to ensure smooth facility operations.
• Oversee housekeeping, pantry, cafeteria, waste management, and pest control services.
• Supervise front office operations, visitor management, and events.
• Coordinate access cards, security protocols, and safety audits.
• Maintain facility logs, vendor bills, and operational reports.
• Coordinate with vendors and service providers.
• Monitor vendor performance and ensure compliance with service standards.

Qualifications

• Graduate or Diploma in Administration, Facility Management, or a related field.
• Basic knowledge of MS Office, including Excel and Word.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Quality-focused with attention to detail.
• Ability to work effectively as a team player.

Additional Information

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Pitch Black is an Equal Opportunity Employer

At Pitch Black, we celebrate diversity and are committed to creating an inclusive workplace where everyone can thrive. Employment decisions are based on qualifications, skills, experience, and business needs. We provide equal employment opportunities to all applicants and employees without regard to race, colour, religion, creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, disability, medical condition, genetic information, marital or family status, pregnancy, veteran or military status, citizenship, or any other characteristic protected by applicable federal, state, provincial, or local law.

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