Sr Proposal Specialist - Overnight shift

Workplace Options; Bengaluru; Hybrid; INR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Workplace Options in Bengaluru is seeking a Senior Proposal Specialist to manage the end-to-end proposal process, from RFP receipt to submission, ensuring compliance and high-quality content.

You will coordinate with Legal, Finance, HR, Marketing, SME teams; develop outlines, win themes, and content; mentor teammates; and track proposals to improve win rates. The role requires 5+ years of proposal writing experience, strong writing/editing skills, and proficiency in MS Office and InDesign.

Qualifications

• Bachelor's degree or 5+ years relevant experience.
• 5+ years experience in proposal writing or similar roles.
• Proven ability to manage multiple proposals with strong project management and QA focus.
• Experience collaborating with cross-functional teams and SMEs.

Responsibilities

• Manage the proposal process from RFP receipt to submission.
• Coordinate inputs from multiple departments to ensure compliance and win themes.
• Develop outlines, matrices, and track proposal activities.
• Perform QA reviews and mentor team members.
• Lead strategy, win themes, and debriefs with senior management.

Skills

Proposal writing

Project management

QA / quality assurance

Cross-functional collaboration

Microsoft Office

Adobe InDesign

Editing & writing

Win themes

SME coordination

Education

Bachelor's degree (English/Comms/Marketing/Business)

Tools

Microsoft Office

Adobe InDesign

Job description

Job Summary

Current opportunity: Senior Proposal Specialist

Location: Bangalore

Onsite/Hybrid/Remote: Hybrid.

Required Experience: 5+ years

What you will do

As a Senior Proposal Specialist, you will manage the proposal process from RFP receipt to submission. This includes assessing compliance requirements, identifying risks, scheduling and facilitating meetings, creating templates, identifying boilerplate content, and collecting core qualification materials (e.g., resumes, biographies, project qualifications, references, certifications, company information). You will also be responsible for assigning responsibilities, monitoring working drafts, editing and formatting drafts, and submitting final materials via email, web portal, or hard copy shipment. Collaboration with various departments to gather necessary information, ensure proposals are accurate and compelling, and meet submission deadlines is essential.

Responsibilities

Proposal Development

• Develop high-quality proposals in response to RFXs and solicitations.
• Gather input from stakeholders to align with client needs and company capabilities.
• Create outlines, compliance matrices, and track proposal activities.
• Manage data calls, validate inputs, and ensure compliance with RFX and WPO standards.
• Write clear, persuasive, customer-focused content, including bespoke responses and win themes.
• Identify risks, opportunities, and content gaps; collaborate with SMEs and SAM Lead to address them.
• Develop simple graphics and support proposal strategy and review processes.

Content Management

• Contribute new content to the Content Library following project close-out.

Senior Responsibilities

• Lead proposal development for major pursuits, including key sections and presentations.
• Provide quality assurance, compliance reviews, and best practice guidance.
• Mentor and train team members; conduct peer reviews and share lessons learned.
• Lead debriefs, gather client feedback, and drive continuous improvement.
• Prepare reports for senior management and manage multiple proposals.
• Conduct SWOT analysis and support FOIA requests.

Collaboration

• Work with SMEs, SAM leads, and cross-functional teams (Legal, Finance, HR, Marketing).
• Lead or facilitate strategy, win theme, and review meetings.
• Coordinate inputs, review SME contributions, and incorporate feedback.
• Support delivery alignment with proposal strategy.

Writing Analysis

• Write and edit content for clarity, accuracy, and persuasiveness.
• Ensure consistency, quality, and strong narrative storytelling using data.

Research Performance Tracking

• Research client needs, industry trends, and competitors.
• Track proposal metrics (e.g., win rates) and refine strategies accordingly.

Qualifications/Skills

• Bachelor's degree (English, Communications, Marketing, Business) or 5+ years relevant experience.
• 5+ years experience in proposal writing or similar roles.
• Proven ability to manage multiple proposals with strong project management and QA focus.
• Experience collaborating with cross-functional teams and SMEs.
• Advanced proficiency in Microsoft Office, Adobe, and InDesign.
• Strong understanding of document design and marketing principles, including win themes.
• Excellent writing and editing skills with clear, compelling output.
• High integrity, initiative, and reliability.
• Strong analytical, problem-solving, and prioritization skills.
• Able to manage multiple priorities effectively.
• Perform other duties as required.