Sr. Executive Supply - EMD

Diageo Americas; Bengaluru; On-site; INR 1,800,000 - 2,400,000; Full time

Job summary

Diageo Americas is seeking a Senior Executive - Export [Logistics Planner] to own end-to-end export logistics for alcoholic beverages. You will coordinate with manufacturing units, transporters, and CHAs while ensuring compliance with excise and trade regulations.

You will drive gate-in timing, cost optimization, vendor management and productivity improvements in line with production and shipment plans. Bengaluru-based role with global exposure and strict regulatory adherence.

Qualifications

• Strong knowledge of export logistics, documentation and excise compliance in alco-bev industry.
• Hands-on experience with freight forwarders, transporters and CHAs.
• Expertise in production-linked dispatch planning and vehicle management.
• Cost optimization, negotiation and vendor management skills.
• High attention to detail, problem-solving ability and operational ownership.
• Strong coordination and stakeholder management capabilities.

Responsibilities

• Manage end-to-end export logistics including factory dispatch, port movement and shipment handover.
• Ensure timely vehicle placement in line with production and shipment schedules.
• Monitor gate-in timelines at ports/ICDs to adhere vessel cut-offs and avoid detention costs.
• Coordinate production plans in alignment with vessel availability and export demand.
• Oversee preparation and accuracy of export documentation including invoices, packing lists, shipping bills, and excise documents.
• Coordinate with freight forwarders, transporters and CHAs to ensure smooth customs clearance and shipment execution.
• Ensure compliance with DGFT regulations, Foreign Trade Policy, Customs requirements and other export regulatory requirements.
• Ensure proper tracking of procurement of material under Advance Authorisation and shipping bill filing.

Skills

Export logistics knowledge

Freight forwarders/CHAs

Dispatch planning

Vendor management

Cost optimization

Stakeholder coordination

Job description

Job Description :

About us

With over 200 brands sold in nearly 180 countries, Diageo is home to some of the world's most iconic drinks. From Johnnie Walker and Guinness to Tanqueray, Smirnoff and Don Julio, we craft brands chosen for life's moments - from everyday connections to landmark celebrations. Bring your talent, curiosity and ambition, and strive for your personal best alongside people who challenge, support and learn from each other. Together, as one outstanding team, we keep learning, improving and raising the bar for our brands, our business and each other. Join us and play your part in making life's moments mean a little more.

About the Function

Supply Chain & Manufacturing is where our brands are made, moved and delivered to the world. With over half of our people working across more than 100 sites, this is a complex, large-scale operation that brings together production, logistics, engineering and supplier partnerships. It's fast-paced and hands-on, with teams working together to ensure quality, efficiency and sustainability at every stage. From sourcing ingredients to getting products into customers' hands, you'll play a role in delivering the brands people know and love.

About the role

The Senior Executive - Export [Logistics Planner] is responsible for planning and executing end-to-end export logistics operations for alcoholic beverages. The role ensures seamless coordination across manufacturing units, transporters, freight forwarders, and Customs House Agents (CHA) while maintaining strict adherence to excise and statutory regulations. The position focuses on timely gate-in, cost optimization, vendor management and productivity improvements aligned with production and shipment plans.

Key Responsibilities

Export Logistics & Execution

• Manage end-to-end export logistics including factory dispatch, port movement and shipment handover.
• Ensure timely vehicle placement in line with production and shipment schedules.
• Monitor gate-in timelines at ports/ICDs to adhere vessel cut-offs and avoid detention costs.
• Coordinate production plans in alignment with vessel availability and export demand .

Documentation & Customs Coordination

• Oversee preparation and accuracy of export documentation including invoices, packing lists, shipping bills, and excise documents.
• Coordinate with freight forwarders, transporters and CHAs to ensure smooth customs clearance and shipment execution.
• Ensure compliance with applicable DGFT regulations, Foreign Trade Policy, Customs requirements and other relevant export regulatory requirements, including coordination with concerned authorities for approvals, licences, registrations and statutory documentation.
• Ensure compliance with self-sealing certification requirements and related documentation.
• Ensure proper tracking of procurement of material under Advance Authorisation and subsequently shipping bill filing while maintaining records of invoice numbers wrt products.

Stakeholder & Multi-Unit Coordination

• Act as a single point of contact between multiple manufacturing units, export sales, production and external logistics partners.
• Align dispatch plans across units to optimize load consolidation and shipment efficiency.
• Ensure proactive communication to mitigate operational delays.

Vendor & Cost Management

• Manage transporter, CHA and freight forwarder performance against service-level agreements (SLAs).
• Ensure timely vendor invoice verification, processing and payment coordination with finance teams.
• Drive productivity improvements and logistics cost savings through route optimization, rate negotiations and process improvements.

Planning & Vehicle Management

• Prepare and execute advance transport plans and share vehicle placement forecasts with transporters.
• Ensure availability of vehicles to support production schedules and avoid dispatch bottlenecks.
• Monitor turnaround time (TAT) for vehicles and optimize utilization.

Statutory & Excise Compliance

• Ensure adherence to Excise regulations and export statutory requirements at plant and shipment levels.
• Coordinate with excise authorities for approvals, documentation and inspections as required.
• Maintain audit-ready records for regulatory and internal compliance reviews.

Process Improvement & Reporting

• Track key logistics KPIs such as on-time dispatch, gate-in adherence, cost per case and vendor performance.
• Identify process gaps and implement continuous improvement initiatives to enhance efficiency and compliance.
• Support audits, internal reviews and management reporting.

Key Skills & Competencies

• Strong knowledge of export logistics, documentation and excise compliance in alco-bev industry
• Hands-on experience with freight forwarders, transporters and CHAs
• Expertise in production-linked dispatch planning and vehicle management
• Cost optimization, negotiation and vendor management skills
• High attention to detail, problem-solving ability and operational ownership
• Strong coordination and stakeholder management capabilities