Sponser Billing Coordinator

ApplyBoard; Gurgaon; On-site; INR 4,971,000 - 6,692,000; Full time

Job summary

ApplyBoard is seeking a Sponsor Billing Coordinator to support one of our school partners in Florida and manage third-party and sponsored billing processes. This role sits within the Finance function and coordinates billing activities, accounts receivable records, and timely invoicing and collections from sponsors.

You will act as a key point of contact for sponsors and internal teams, resolving billing inquiries, reconciling accounts, and ensuring accuracy and service across all sponsored

Qualifications

• Experience in accounts receivable, billing, or a related finance function.
• Strong customer service skills with the ability to manage inquiries and resolve issues effectively.
• Attention to detail and accuracy in financial data handling.
• Proficiency in Microsoft Excel and other standard business tools.
• Ability to manage multiple priorities and follow through on outstanding items.
• Experience working with ERP or student information systems (e.g., Datatel, Workday, or similar).
• Experience in a high-volume billing or collections environment.
• Familiarity with reconciliation processes and general ledger accounting.
• Experience in education, fintech, or a global services organization.

Responsibilities

• Set up and maintain sponsor accounts and sponsorship agreements within the billing system.
• Generate and distribute invoices to sponsors for applicable programs and services.
• Process and apply sponsor payments to the correct accounts.
• Monitor outstanding invoices and follow up to ensure timely collection.
• Reconcile sponsor-related accounts receivable and general ledger accounts.
• Prepare reporting on outstanding balances and account status for Finance leadership.
• Post and reconcile electronic payments and monthly bank activity.
• Process billing adjustments, corrections, and sponsorship updates as needed.
• Issue refunds or credits in cases of overpayment.
• Support customer service needs related to billing inquiries and account issues.
• Maintain documentation and ensure compliance with internal financial controls.

Skills

Accounts receivable

Billing

Customer service

Attention to detail

Excel

ERP systems

Multitasking

Payment processing

Education

Bachelor's degree in Finance or related field

Tools

Datatel

Workday

Job description

ApplyBoard simplifies the study abroad application process by connecting international students, international student advisors, and educational institutions on one personalized platform. For more than a decade, ApplyBoard's team members have been dedicated to breaking down barriers to international education, while thriving at a company that invests in their career growth. Our six core values guide us in our mission to educate the world, and are the foundation of our company culture. As an organization built on diversity, our team members are representative of the students we support.

The Opportunity: ApplyBoard is seeking a Sponsor Billing Coordinator to support one of our school partners in Florida and manage third-party and sponsored billing processes. This role sits within the Finance function and is responsible for coordinating billing activities, maintaining accurate accounts receivable records, and ensuring timely invoicing and collections from sponsors.

You will act as a key point of contact for sponsors and internal teams, resolving billing inquiries, reconciling accounts, and ensuring a high level of accuracy and service across all sponsored billing activities.

What You’ll Be Doing Every Day:

• Set up and maintain sponsor accounts and sponsorship agreements within the billing system
• Generate and distribute invoices to sponsors for applicable programs and services
• Process and apply sponsor payments to the correct accounts
• Monitor outstanding invoices and follow up to ensure timely collection
• Reconcile sponsor-related accounts receivable and general ledger accounts
• Prepare reporting on outstanding balances and account status for Finance leadership
• Post and reconcile electronic payments and monthly bank activity
• Process billing adjustments, corrections, and sponsorship updates as needed
• Issue refunds or credits in cases of overpayment
• Support customer service needs related to billing inquiries and account issues
• Maintain documentation and ensure compliance with internal financial controls

What You Bring to the Table:

• Experience in accounts receivable, billing, or a related finance function
• Strong customer service skills with the ability to manage inquiries and resolve issues effectively
• Attention to detail and accuracy in financial data handling
• Proficiency in Microsoft Excel and other standard business tools
• Ability to manage multiple priorities and follow through on outstanding items
• Experience working with ERP or student information systems (e.g., Datatel, Workday, or similar)
• Experience in a high-volume billing or collections environment
• Familiarity with reconciliation processes and general ledger accounting
• Experience in education, fintech, or a global services organization

About ApplyBoard:

ApplyBoard empowers students around the world to access international education. Our global team leverages cutting-edge technology to build innovative tools and share sector insights that support our network of international students and 1,500+ partner institutions. We've helped more than 1,300,000 students from over 180 countries with their study abroad journey so far, and we're just getting started.

We may use artificial intelligence tools to support the hiring process, potentially while reviewing applications, analyzing resumes, or assessing applicant responses. These tools don't replace human judgment, and final hiring decisions are made by our team members. If you'd like more information about how your data is processed, please contact us.

ApplyBoard welcomes applications from people with disabilities. Accommodations are available upon request for candidates in all aspects of the hiring and selection process.