Soft Services Executive

JLL; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

JLL Bengaluru seeks an experienced facilities manager to lead daily site operations, safety, and efficiency. You will oversee HVAC, electrical, plumbing, asset management and budgeted procurement, while coordinating with vendors and building management to deliver high-quality service.

Responsibilities include audits, emergency planning, transport and F&B coordination, and strong client communication. Join a dynamic team driving facility excellence at a major site.

Qualifications

• Experience in managing facility operations across multiple domains.
• Ability to coordinate with vendors, clients and internal teams.”],
• job_responsibilities_description':['Manage the daily operations of Facilities, ensuring functionality, safety, and efficiency','Quality control ensuring cleaning, upkeep and safety standards are maintained','Attendance and cost sheet updates and asset management','Oversee GSA operations and provide guidelines','Drive transport team for smooth operations and trainings','F&B management for site including manpower, menu planning and sales data','Oversee building systems (HVAC, plumbing, electrical, safety) and preventive maintenance','Liaison with building management team','Align with client on priorities and deliver strategic account plan','Prepare and manage facility budget and procurement to ensure best value','Coordinate internal and external safety audits and emergency procedures','Inventory control including FIFO/LIFO and supplier relationships','Maintain reports on maintenance, safety and compliance'],
• CoT_job_summary_short
• job_summary_short
• COMPANY NAME: JLLKEY POINTS: Facility ops management, vendor coordination, safety compliance
• <p>JLL in Bengaluru is seeking an experienced facilities manager to oversee daily operations, safety, and efficiency across a large site. You will manage budgets, vendor relationships, and asset control while ensuring high client satisfaction through quality service delivery.</p><p>The role covers HVAC, electrical, plumbing, safety systems, and emergency procedures, with a focus on driving training, audits, and continuous site improvements. A strong team and client-facing mindset is essential.</p>
• contract_type
• fulltime
• location_type
• on site
• remote_scope
• null
• perks
• []
• stated_min
• null
• stated_max
• null
• stated_absolute
• null
• salary_estimation_cot
• FM Manager in Bengaluru with 6–9 LPA: market reflects facility ops leadership and regional standards.
• estimated_low
• 600000
• estimated_medium
• 750000
• estimated_high
• 900000
• currency
• INR
• frequency
• yearly
• bonus
• null
• tax
• gross
• application_email
• null
• job_end_date
• null
• contact_person
• null
• hiring_department_name
• null

Responsibilities

• Oversee daily facility operations ensuring functionality, safety and efficiency
• Quality control for cleaning, upkeep and safety standards
• Monitor attendance and update cost sheets; manage assets
• Guide GSA operations and provide necessary guidelines
• Lead transport team and coordinate trainings
• F&B management for site including manpower, menus and sales data
• Supervise building systems (HVAC, plumbing, electrical, safety) and preventive maintenance
• Liaise with building management team
• Deliver high client satisfaction through strategic account planning and service quality
• Prepare and manage facility budget, handle procurement for best value
• Coordinate internal/external audits and safety compliance
• Manage vendor meetings, contract renewals and PO issuance
• Inventory control with FIFO/LIFO and supplier management
• Drive team engagement through trainings and events
• Maintain maintenance, safety and compliance records and reports
• Provide transport reports and status updates to senior management
• Be an individual and team player to execute client requirements

Skills

Facilities management

Team coordination

Vendor management

Job description

• Manage the daily operations of Facilities, ensuring functionality, safety, and efficiency
• Quality control making sure cleaning, upkeep and safety standards are maintained
• Attendance and cost sheet update
• Asset management
• Oversee GSA operations and provide necessary guidelines
• Drive the transport team for smooth operations and connect for necessary trainings
• F&B management for the site, manpower, menu planning, sale data.
• Oversee the functioning of building systems including HVAC, plumbing, electrical, and safety systems
• Monitor all the Planned Preventive Maintenances
• Liasioning with building management team

Operational Oversight:

• Manage the daily operations of Facilities, ensuring functionality, safety, and efficiency
• Quality control making sure cleaning, upkeep and safety standards are maintained
• Monitor 52 weeks training schedule
• Attendance and cost sheet update
• Asset management
• Oversee GSA operations and provide necessary guidelines
• Drive the transport team for smooth operations and connect for necessary trainings
• F&B management for the site, manpower, menu planning, sale data.
• Oversee the functioning of building systems including HVAC, plumbing, electrical, and safety systems
• Monitor all the Planned Preventive Maintenances
• Liasioning with building management team

Delivering High Client Satisfaction:

• Aligns with client on key priorities and executes a strategic account plan that delivers against those priorities
• Ensures service delivery is high quality and exceeds client expectations
• Anticipates needs, responds to client issues in an expedient and professional manner
• Builds lasting relationships quickly

Budget Management:

• Prepare and manage the facility's budget, ensuring cost-effective operations.
• Handle procurement as per company norms and take client approval and ensure the best value for services and products.

Compliance and Safety:

• Internal and external audit coordination during the scheduled visit.
• Comply with all the and safety policies and procedures
• Complete the relevant training and maintain the documents
• Ensure that the facility complies with local safety regulations and standards.
• Organize emergency procedures, such as fire drills, evacuation plans, and first-aid training.
• Maintain records of inspections, incidents, and corrective actions.

Vendor and Contractor Management:

• Vendor meetings for operational improvements
• Track of the contract for renewal
• Issuance of timely Purchase order
• Follow up on NDC
• Vendor invoices to payment follow up

Facility Upgrades and Renovations:

• Identify and Propose for the facility upgrade or modifications
• Conduct regular inspections and audits to assess the need for repairs or maintenance

Emergency Management:

• Be a part in the management of facility-related emergencies and ensure preparedness
• To Be part of the ERT Team during Crisis & to take necessary action
• To coordinate with the client for Evacuation Drill as per Client requirement
• Maintain emergency equipment (e.g., Evac chair, fire extinguishers, first-aid kits) and ensure accessibility.
• Align with builders team

Inventory Control:

• Stock Level Monitoring
• Conduct audits to compare physical inventory with recorded inventory
• Inventory orders and quantities accordingly to align with anticipated demand.
• Implement the "First In, First Out" (FIFO) or "Last In, First Out" (LIFO) methods, depending on the type of products
• Manage professional relationships with suppliers to ensure they can meet demand and provide timely delivery.

Driving team success:

• Engaging the staff for Monthly Birthday celebrations, English class and trainings.

Reporting and documentation:

• Maintain records of maintenance activities, safety checks, and compliance reports.
• Provide regular updates and reports to senior management on facility status, R&M, events
• Provide all the transport reports

Be a Individual player and team player to executive the given task as per client requirement.