Site Admin-3rd party payroll

EDF Power Solutions India; Ahilyanagar District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

EDF Power Solutions India seeks a capable Site Admin/Facilities Manager to oversee office and facility management across multiple sites, including guest houses. The role requires handling housekeeping, site maintenance, and vendor coordination to ensure smooth operations.

Responsibilities include budgeting, billing, procurement, and compliance with ISO/HSE standards, while driving continuous process improvement and stakeholder engagement.

Qualifications

• Bachelor’s degree in Business Administration, Facilities Management, or related field.
• 5–10 years of experience in administration, facilities management, or site operations.
• Strong proficiency with MS Office and vendor management skills.

Responsibilities

• Oversee office and facility management across sites and guest houses.
• Ensure housekeeping standards and site maintenance activities.
• Manage billing, budgeting, and procurement processes.

Skills

Negotiation & Vendor Management

People Management

MS Office Suite

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

Job description

Role & responsibilities

I. Site Management & Operations

• Office & Facility Management: Oversee general office management, including stationary supplies, HSE stock, inventory, pantry, snacks, etc. at all sites and RO.
• Housekeeping: Ensure high standards of housekeeping at Guest House, Zero Point, PSS, and RO.
• Site & RO Maintenance: Manage AMCs and oversee general site maintenance activities.
• Utility & Contract Management: Oversee contract renewals and coordinate with HO and IT.
• Logistics & Support: Manage cab services.
• Errands & Site Requirements: Handle general errands and special site requirements promptly.

II. Financial & Vendor Management

• Billing & Payments: Ensure accurate billing, timely submission, and payment follow-up.
• Budgeting & Forecasting: Assist in forecasting and managing administrative budgets.

III. Compliance & Safety

• ISO / HSE Coordination: Ensure compliance with ISO and HSE standards.
• Statutory Compliance: Assist with coding and adherence to statutory compliances.

IV. Process Improvement & Innovation

• Proactiveness & Innovation: Drive continuous improvement in site operations.
• Problem Solver: Persistently address challenges with innovative solutions.
• Feedback & Monitoring: Establish feedback and monitoring systems.

V. Event & Stakeholder Management

• Events & Activities: Plan, coordinate, and execute site events.
• Stakeholder Management: Manage SOS & instant situations, fostering strong relationships.

Preferred candidate profile

• Education: Bachelors degree in Business Administration, Facilities Management, or related field.
• Experience: 510 years in administration, facilities management, or site operations.
• Skills:
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint).
  • Strong negotiation and vendor management skills.
  • Strong people management skills.