Senior Procurement Executive

Sanlayan; Bengaluru; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Sanlayan Technologies Pvt. Ltd. is seeking an experienced procurement professional to manage end-to-end sourcing for electronic and mechanical components for defence projects.

You will work with engineering, quality, and finance to ensure cost-effective, timely procurement and robust supplier relationships. Responsibilities include RFQ/PO release, supplier negotiations, AVL management, and ensuring proper documentation and compliance with defence procurement standards.

Qualifications

• Knowledge of electronic components and BOMs.
• Experience reading datasheets and PCB drawings.
• Strong negotiation and vendor development abilities.
• Proficient in MS Excel and procurement trackers.
• Familiar with defence procurement procedures and import/export regulations.

Responsibilities

• Own end-to-end procurement of electronic and electro-mechanical components, PCBs, PCBA services, and related items for defence projects.
• Release RFQs/POs, negotiate pricing and delivery terms with suppliers.
• Develop and maintain AVL/ vendor database; assess lead times and reliability.
• Coordinate with Project/Engineering teams for BOM finalization and specifications.
• Ensure proper documentation: CoCs, test reports, and inspection records at receipt.
• Track supplier performance and ensure compliance with project schedules.

Skills

Negotiation

Vendor management

BOM reading

Excel proficiency

Cross-functional coordination

Procurement regulations

Education

Diploma/B.E./B.Tech in Electronics/Electrical

Tools

ERP software

Job description

About Sanlayan

Sanlayan Technologies Pvt. Ltd. is an Indian defence and aerospace electronics company focused on building indigenous, mission-critical systems for land, air, sea, and space applications. Founded by IIT/IIM alumni, Sanlayan is accelerating Indias self-reliance through its core capabilities in RF systems, sensors, mission electronics, secure links, embedded computing and ruggedised power. Sanlayan is rapidly growing and actively hiring top talent to work on high-impact national projects.

Role Summary

Responsible for end-to-end procurement of electronic and electromechanical components, PCBs, PCB Assembly (PCBA) services, mechanical fabrication items, consumables, equipment, and Capex/Opex requirements for defence projects. The role ensures cost-effective, timely, and compliant sourcing aligned with project schedules, while maintaining strong cross-functional coordination, vendor development, documentation, and financial accountability.

BOM Sourcing & Costing

• Work with the Project and Engineering/Design teams once the final Bill of Materials (BOM) and component specifications are shared for each project or phase.
• Find and compare sourcing options from authorized distributors and OEMs (direct), and keep an updated vendor database for active and obsolete parts.
• Prepare costing sheets that compare prices from multiple sources for each BOM line item, listing unit price, MOQ, lead time, and source reliability.
• Make sourcing decisions that balance cost, lead time, and supplier reliability, give special attention to long-lead, critical, and obsolete items, and raise risks early.
• Release purchase orders and RFQs, and negotiate pricing and delivery terms with suppliers.

PCB Fabrication & PCB Assembly

• Get PCB quotes from qualified and audited fabricators listed on the Approved Vendor List (AVL). Support audits together with the Quality function.
• Select the fabricator with the PCB Design team based on technical specifications (layer count, material, impedance control, etc.), cost, and lead time, then release the PO.
• Collect all PCB test reports (electrical test, AOI, impedance, etc.) when the PCBs are received, and check them against the drawing and specification before accepting.
• Work with the Assembly House to complete PCB Assembly (PCBA) on time, and make sure the assembly reports, inspection reports, and traceability/test documents arrive with the assembled boards.
• Make sure leftover or unused kit items come back from the Assembly House after assembly, are reconciled against the issued quantities, and are accounted for with Stores.

Mechanical Fabrication

• Develop and qualify new vendors, and use the existing vendor database, to source mechanical enclosures and other structures or fabrications needed for units, labs, testing facilities, and systems.
• Assess possible mechanical fabrication vendors on manufacturing capability (mainly machining and related processes, painting/powder coating, and surface finish), quality systems, capacity, lead time, and pricing, and add suitable vendors to the AVL.
• Keep the mechanical fabrication vendor database up to date with a capability matrix, past performance, and pricing references so sourcing decisions can be made quickly.

Database, PO Terms & Scope of Work

• Maintain an organized procurement database for all categories Components, PCB, PCBA, Consumables, Equipment, Capex, and Opex with vendor details, pricing history, lead times, PO status, and document references for easy retrieval and audit.
• Set the right Terms & Conditions for every PO, suited to the procurement category and matched to the projects requirements (technical specs, delivery schedule, warranty, inspection/test requirements, documentation deliverables, etc.).
• Get the Scope of Work (SOW) from the Project and Engineering teams in advance, before floating RFQs or POs, so that all technical, quality, and delivery requirements are correctly captured in vendor agreements. This applies mainly to PCB, PCBA, and Mechanical.

PO Mapping, Tracking & Stakeholder Reporting

• Map or tag every PO to its project so procurement spend and status can be traced clearly for each project.
• Track order status (components, PCBs, PCBA, mechanical items, etc.), expedite deliveries, and keep procurement trackers linked to project timelines (MS Project/Excel/ERP).
• Share procurement status (PO status, delivery tracking, PCB/PCBA status, risks/delays) with project stakeholders every week, or more often when needed, to support planning and decision-making.
• Hold regular review meetings with the Project Team to report status, flag delays and risks, and align deliveries with project milestones.

Quality Documentation & Compliance at Receipt

• Make sure the received materials and services come with all required documents, such as the Certificate of Conformance (CoC), Test Reports, Raw Material Test Certificates (RMTC), Service Completion Certificates, and Warranty/Guarantee documents, as specified in the PO.
• Before accepting or closing out the material, check that all received documents meet the QAP (Quality Assurance Plan) and any extra requirements set by the initiator or requester.

Bill Accounting & Payments

• Make sure supplier bills and invoices are recorded with Stores (against the GRN/material receipt) and Finance (for payment processing), with proper traceability and documentation.
• Own the supplier payment process end to end track due dates, coordinate with Finance, and release payments on appropriate time so that delays do not affect supplier relationships or future deliveries.

Logistics, Customs & Compliance

• Coordinate with freight forwarders for the pickup, shipping, and logistics of procured items (domestic and international), so transit and delivery stay on schedule.
• Coordinate with Finance and the relevant agencies to pay customs duty, taxes, and clearance charges on time, so imported consignments clear customs smoothly and without delays.
• Make sure NDAs (Non-Disclosure Agreements) are signed with the relevant suppliers and vendors before sharing technical drawings, specifications, BOMs, or other sensitive project information, in line with defence project confidentiality requirements.

Vendor Relations & Tender/Costing Support

• Manage vendor relationships, resolve quality and commercial issues with suppliers and assembly houses, and support audits and inspections as required.
• Work with the Business Development, Sales, or Estimation teams to get supplier quotes on time for cost estimation and for completing costing against tenders or enquiries.
• Maintain documentation POs, vendor quotations, comparative statements, test reports, kitting records, and reconciliation records for traceability and audit.

Required Skills & Qualifications

• Electronics/Electrical or equivalent (Diploma with relevant experience or B.E./B.Tech).
• Knowledge of electronic components (ICs, connectors, PCBs, passives, RF components, etc.) and the ability to read BOMs, datasheets, and Gerber/PCB drawings.
• Understanding of PCB fabrication processes, test reports (electrical test/AOI/impedance), and assembly (SMT/THT) workflows, as well as the manufacturing processes related to mechanical enclosures, plates, finishes and coatings.
• Strong negotiation skills, vendor management, vendor development, and cost analysis capability.
• Ability to draft PO terms and conditions for each category, and to work with the Project and Engineering teams to capture the scope of work and technical requirements upfront.
• Proficiency in MS Excel and procurement trackers (ERP would be added advantage)
• Familiarity with procurement procedures followed in defence industry, import/export regulations and customs clearance
• Strong cross-functional coordination (RF, Digital Hardware, PCB Design, Stores, Finance, Business Development), communication, and follow-up skills.