Senior Manager| Corporate Administration | Luxury Real Estate

Wikilabs India; Bengaluru; Vor Ort; INR 1.200.000 - 1.800.000; Vollzeit

Zusammenfassung

Wikilabs India is seeking a dynamic Corporate Administration professional to modernize the function from a traditional support role into a technology-enabled, service-oriented organization.

The role requires a proactive leader who can build systems, automate processes, strengthen governance, and deliver an exceptional workplace experience across the organization.

Qualifikationen

• Experience in Corporate Administration, Facilities Management, Workplace Services, or Infrastructure Management.
• Proven ability to lead transformation and digitization initiatives.
• Strong vendor, governance, and stakeholder management skills.

Aufgaben

• Lead the transformation of administration into a modern, tech-enabled function.
• Digitize and automate administration workflows and services.
• Oversee facilities, vendor contracts, compliance, and workplace experience.
• Develop budgets, roadmaps, and governance frameworks for administration.

Kenntnisse

Corporate Administration

Facilities Management

Workplace Services

Infrastructure Management

Process Improvement

Automation

Vendor Management

Governance & Compliance

Change Management

Strategic Thinking

Jobbeschreibung

Role Overview

We are looking for a dynamic and progressive Corporate Administration professional who can transform the administration function from a traditional support role into a modern, technology-enabled, service-oriented organization.

This role requires a highly self-driven individual who can independently identify improvement opportunities, build systems, automate processes, strengthen governance, and create a seamless workplace experience across the organization.

The ideal candidate should think beyond day-to-day administration and proactively drive operational excellence through process improvement, digitization, vendor governance, and cost optimization.

Key Responsibilities

Corporate Administration Strategy

• Partner with leadership to build a scalable and future-ready corporate administration function.
• Drive modernization of administration processes through technology and automation.
• Develop annual administration strategy, budgets, and improvement roadmaps.
• Continuously identify opportunities to improve operational efficiency and employee experience.

Process Improvement & Automation

• Digitize and automate administration workflows wherever possible.
• Develop standardized systems for:
  • Travel management
  • Guest house and accommodation management
  • Billing and invoice processing
  • Facility requests
  • Asset tracking
  • Office administration
  • Vendor payments and approvals
• Eliminate manual processes through workflow automation and system integration.
• Establish dashboards and MIS for administration performance.

Facilities & Infrastructure Management

• Oversee day-to-day administration of corporate offices and project locations.
• Ensure world-class workplace standards covering housekeeping, security, transport, cafeteria, maintenance, and utilities.
• Drive preventive maintenance programs for office infrastructure.
• Ensure business continuity through effective facility management.

Vendor & Contract Management

• Identify, onboard, and manage service providers across administration functions.
• Negotiate commercial terms and optimize administration costs.
• Monitor vendor performance through clearly defined service-level agreements (SLAs).
• Ensure contract compliance and timely service delivery.

Governance & Compliance

• Develop and implement administration policies and standard operating procedures.
• Strengthen governance, transparency, and internal controls across administration operations.
• Ensure compliance with statutory, safety, and corporate guidelines related to facilities and workplace management.

Employee Experience

• Build a responsive, service-oriented administration function.
• Improve workplace experience through efficient support services.
• Resolve employee concerns with speed and professionalism while maintaining high service standards.

Leadership & Change Management

• Lead administration transformation initiatives across locations.
• Challenge legacy ways of working and implement modern best practices.
• Build accountability and performance culture within the administration team.
• Drive change management while working with long-tenured teams and multiple stakeholders.

Ideal Candidate Profile

We are looking for someone who:

• Has 1018 years of experience in Corporate Administration, Facilities Management, Workplace Services, or Infrastructure Management.
• Demonstrates a strong process orientation and systems-thinking mindset.
• Has successfully led administration transformation or digitization initiatives.
• Is proactive and independently identifies improvement opportunities instead of waiting for instructions.
• Is comfortable taking ownership and making decisions with minimal supervision.
• Has excellent vendor management, negotiation, and stakeholder management skills.
• Can balance operational excellence with strategic thinking.