Senior Executive Service Delivery

Caravel Group; Mumbai; On-site; INR 700,000 - 900,000; Full time

Job summary

Fleet Management Limited is seeking a Senior Executive to oversee operations and planning, manage candidate documentation, and maintain staff communications to support retention goals.

You will recheck vessel-specific documents, coordinate joining plans, liaise with offices across geographies, book training, support audits, and assist in data filtering for webinars and seafarer engagement.

Qualifications

• Diploma or degree holder with shipping industry experience.
• Minimum 5 years in shipping, with shore-based documentation.
• Excellent communication and negotiation abilities.
• Proficient in MS-Office applications.

Responsibilities

• Check documents of candidates and maintain records.
• Coordinate with staff on joining plans and documentation.
• Handle vessel joining formalities and document uploads.
• Liaise for visa-related formalities where applicable.
• Support audits and data management for tanker cell.

Skills

Communication skills

Negotiation

Tools

MS-Office

Job description

Job Description

Our 30-years journey rides on the passion of over 24,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 600+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

• To work in the capacity of an Senior Executive to take care of operations and planning.
• Documentation of existing candidates.
• Maintain communication with existing staff to keep up the retention as per company expectations.
• Clearing and vessel joining formalities of Existing candidates.

Key Roles and Responsibilities

• Check the documents of the candidates on leave and communicate with them by email and
• phone for the same. Thereafter follow-up calls at regular intervals for document status and
• availability
• Recheck vessel-specific documents of the candidates once the vessel is assigned. Get the missing
• documents from the candidate and upload if any. Call the candidate to discuss the joining plan and share vessel details.
• Coordinate for USA and Schengen visa.

• Plan the candidates as per their availability.
• Talk and coordinate with tech for approvals.
• Get the candidate recommended in Paris/ Get his deviation cleared by N1.
• Handle queries received from Existing staff and their families regarding (Joining, signoff, documentation, promotion, grievances, etc.) Approx. I0-20 phone calls daily.
• Book in-house and other vessel-specific courses like LSH, DF etc. for the candidates on leave.
• Book mentoring for candidates due for promotions.
• Miscellaneous tasks /Data filtering and assisting for arranging webinars and seminars.
• Helping teams with various audits mainly for the tanker cell.
• Liaising with accounts team for delayed allotments of candidates.
• Liaising with fleet care team for various letters related to DG & misc.
• Liaising with branch office for planning ex hands.
• Checking / liaising with various training institutes & candidates for STCW courses.
• Weekly calls to the Seafarer to maintain an accord with them.
• Social Engagement with Seafarers.
• A frequent informal survey of seafarers to understand the opportunity to increase potential hires.

Job Experience, Functional Knowledge and Qualifications

• Degree holder of any faculty with minimum 5 years of work experience in shipping industry
• Experience in documentation in shipping industry dealing with shore-based requirements.
• Good Communication Skills
• Excellent on MS-Office
• Good Negotiation skills

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.