Senior Executive - Inventory and MIS

Thyrocare; Mumbai; On-site; INR 420,000 - 600,000; Full time

Job summary

Thyrocare in Mumbai is seeking an experienced Administration and MIS support professional to handle day-to-day office tasks, data updation, and procurement coordination. You will maintain MIS reports, trackers, and packaging-material records while coordinating with multiple departments and vendors for timely material arrival.

The role emphasizes accuracy, documentation, and proactive follow-up, with responsibilities spanning data entry, reporting, and purchase coordination in a fast-paced

Qualifications

• Graduate in any discipline; B.Com/BBA/BA preferred.
• 13 years of experience in administration, MIS, operations, procurement support, or similar role.

Responsibilities

• Handle day-to-day office and operational administrative activities.
• Coordinate with internal departments for routine requirements.
• Prepare reports, trackers, and other documents as required.
• Support scheduling, coordination, and follow-up activities.
• Collect, verify, and update daily/weekly/monthly operational data.
• Maintain MIS reports, Excel trackers, and databases.
• Prepare regular reports on stock, procurement, packaging, dispatch, and other operational activities.
• Ensure data accuracy and timely submission of MIS.
• Track pending activities and follow up with concerned teams.
• Maintain proper documentation and records for audit/reference.
• Coordinate with the packaging team regarding packaging material requirements.
• Maintain packaging material stock and consumption records.
• Raise/coordinate material requirements based on operational needs.
• Follow up on availability and timely receipt of packaging materials.
• Assist in maintaining packaging-related reports and records.
• Assist the packaging team in preparing purchase requirements and purchase orders.
• Coordinate with vendors for quotations, availability, delivery schedules, and documentation.
• Maintain vendor and purchase-related records.
• Track pending orders and ensure timely follow-up.
• Coordinate with stores, accounts, and procurement teams for material receipt and invoice-related documentation.
• Support comparison of quotations and preparation of basic procurement reports.
• Coordinate effectively with Vendors, Operations, Accounts, and other departments.
• Follow up on pending requirements and ensure timely closure.
• Escalate delays, shortages, or discrepancies to the reporting manager.

Skills

MS Excel

MS Word

MIS reporting

Data entry

Education

Graduate in any discipline

B.Com/BBA/BA preferred

Tools

Procurement software

Job description

Key Responsibilities:

1. Administration

• Handle day-to-day office and operational administrative activities.
• Coordinate with internal departments for routine requirements.
• Prepare reports, trackers, and other documents as required.
• Support scheduling, coordination, and follow-up activities.

2. MIS & Data Updation

• Collect, verify, and update daily/weekly/monthly operational data.
• Maintain MIS reports, Excel trackers, and databases.
• Prepare regular reports on stock, procurement, packaging, dispatch, and other operational activities.
• Ensure data accuracy and timely submission of MIS.
• Track pending activities and follow up with concerned teams.
• Maintain proper documentation and records for audit/reference.

3. Packaging Support

• Coordinate with the packaging team regarding packaging material requirements.
• Maintain packaging material stock and consumption records.
• Raise/coordinate material requirements based on operational needs.
• Follow up on availability and timely receipt of packaging materials.
• Assist in maintaining packaging-related reports and records.

4. Procurement Support

• Assist the packaging team in preparing purchase requirements and purchase orders.
• Coordinate with vendors for quotations, availability, delivery schedules, and documentation.
• Maintain vendor and purchase-related records.
• Track pending orders and ensure timely follow-up.
• Coordinate with stores, accounts, and procurement teams for material receipt and invoice-related documentation.
• Support comparison of quotations and preparation of basic procurement reports.

5. Coordination & Follow-up

• Coordinate effectively with Vendors, Operations, Accounts, and other departments.
• Follow up on pending requirements and ensure timely closure.
• Escalate delays, shortages, or discrepancies to the reporting manager.

Key Skills:

• Good knowledge of MS Excel, Word, and basic MIS reporting.
• Strong data entry and documentation skills.
• Good communication and coordination abilities.
• Ability to maintain accurate records and trackers.
• Basic understanding of procurement, inventory, and packaging processes.
• Good follow-up and time-management skills.
• Attention to detail and accuracy.

Qualification & Experience:

• Graduate in any discipline; B.Com/BBA/BA preferred.
• 13 years of experience in administration, MIS, operations, procurement support, or a similar role.
• Experience in FMCG/packaging operations would be an advantage.

KPIs:

• Accuracy and timeliness of MIS/data updation.
• Timely completion of administrative activities.
• Availability and tracking of packaging materials.
• Timely follow-up of purchase requirements and pending orders.
• Accuracy of documentation and records.
• Effective coordination with internal teams and vendors.