Senior Executive – HR & Admin

Jobitus; Bharuch District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Jobitus in Bharuch seeks an experienced HR Manager to oversee HR, Industrial Relations, and Administration across corporate and factory locations. The role requires managing recruitment, onboarding, HRMS usage, and compliance with labour laws.

You will coordinate joining formalities, payroll support, and employee relations, while ensuring efficient admin and facility management. Candidates with strong communication and multi-site coordination will thrive in this senior position.

Qualifications

• Experience with HRMS/ERP systems for HR processes.
• Proven recruitment and talent acquisition experience.
• Strong knowledge of payroll, attendance, and compliance processes.
• Familiarity with PF/ESIC and Labour Law requirements.
• Proven ability to handle HR operations, IR, and admin tasks.
• Excellent communication and stakeholder management skills.
• Ability to maintain confidentiality and work in a multi-site environment.

Responsibilities

• Oversee HR, IR and Administration at corporate office and factory locations.
• Manage end-to-end recruitment including job portals, screening, interviewing, onboarding.
• Handle joining formalities, offer/appointment letters and DOJ coordination.
• Oversee HRMS/ERP usage, attendance, records, and reporting.
• Support employee relations and timely grievance resolution with Department Heads.
• Manage payroll processes, leave administration and time office functions.
• Ensure statutory compliance (PF, ESIC, labour laws) and contractor compliance.
• Prepare HR documentation: offers, increments, promotions, terminations and notices.
• Coordinate vendor services for facilities, hygiene, transport and catering as required.
• Oversee budget, cost management and asset register; ensure facility maintenance and security.
• Drive admin functions: stationeries, repairs, office/factory maintenance and general operations.
• Support training, inductions, inductions and performance appraisal processes.

Skills

HRMS & ERP Software Management

Recruitment & Talent Acquisition

HR Operations & Administration

Payroll & Leave Administration

PF & ESIC Compliance

Labour Law & Statutory Compliance

Employee Relations

Facility Management

Vendor Management

MS Office Proficiency

Excellent Written & Verbal Comm

Analytical & Logical Reasoning

Attention to Detail

Confidentiality & Discretion

Confident & Assertive Personality

Self-Motivated & Well-Groomed

Ability to Handle Multiple Tasks

Understanding of Business Operations

Job description

Job location: Bharuch

Note: Only male candidate preffered.

Responsible for managing the overall HR, Industrial Relations (IR), and Administration functions at the corporate office and other premises, including factory locations.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage job portals such as Naukri, Indeed, LinkedIn, etc.

• Handle the end-to-end recruitment process.

• Screen and shortlist CVs.

• Coordinate interviews with candidates and department heads.

• Recruit, onboard, train, and allocate responsibilities to new employees.

2. Employee Joining & Onboarding

• Complete joining formalities for new employees.

• Prepare and issue offer letters and appointment letters.

• Confirm date of joining (DOJ).

• Coordinate arrangements for computer, stationery, email ID, mobile phone, internet, and other requirements.

• Provide policy manuals and relevant documents.

• Coordinate induction and training programs for new employees.

• Issue employee ID cards.

3. HR Operations & HRMS

• Manage HRMS and ERP software for HR-related requirements.

• Monitor daily attendance.

• Manage employee records and HR documentation.

• Maintain personnel-related data and prepare reports on:

  • New hires

  • Transfers

  • Performance appraisals

  • Absenteeism

  • Other employee-related information

4. Employee Relations

• Ensure timely resolution of employee grievances in coordination with Department Heads.

• Ensure timely delivery of employee-related services, including salary/wages and benefits.

• Assist management and department heads in performance evaluations based on KRA/KPI systems.

5. Payroll, Leave & Time Office

• Manage the Time Office function.

• Ensure proper leave administration.

• Coordinate salary administration and related HR activities.

• Prepare Full & Final settlements and ensure timely clearance.

• Assist in generating UAN and ESIC numbers.

• Assist employees with PF withdrawal-related processes.

6. Statutory Compliance

• Provide HR generalist support and ensure compliance with applicable labour laws.

• Maintain statutory registers and records related to:

  • PF

  • ESIC

  • Other applicable statutory compliances

• Maintain contractor compliance records, including:

  • Contract documents / Work Orders

  • PF Code

  • ESIC Registration

  • EC Policy, where applicable

  • Contractor details

  • PF Challans

  • Half-yearly and yearly returns

  • Letters issued to contractors

  • Letters received from contractors

  • Show-cause notices and related documents

7. HR Documentation

Responsible for preparing and issuing:

• Offer Letters

• Appointment Letters

• Increment Letters

• Promotion Letters

• Termination Letters

• Show-Cause Notices

• Relieving Letters

• Other employee-related HR documents

8. Administration & Facility Management

• Manage facility administration and housekeeping activities.

• Ensure cleanliness and hygiene across the workplace.

• Ensure availability of basic resources such as stationery, machinery, furniture, fixtures, etc.

• Coordinate general repairs and maintenance at the office and factory.

• Oversee facility services and maintenance activities.

• Ensure operations comply with company policies and regulations.

9. Vendor & Service Management

• Coordinate with vendors for employee-related facilities such as:

  • Workplace hygiene and cleanliness

  • Food services, if applicable

  • Transportation services

  • Other general employee facilities

• Assist the Service Team with ticket and travel bookings whenever required.

10. Security & Asset Management

• Monitor and improve security services at the office and factory.

• Ensure company property and assets are properly protected.

• Monitor factory and office supplies.

• Coordinate the purchase of office materials within budgetary constraints.

• Tag company assets and maintain the Asset Register.

11. Budget & Cost Management

• Monitor HR and Administration budgets.

• Monitor personnel and administrative operating costs.

• Assist in preparing budgets.

• Monitor Service Department employee-related costs and expenses.

12. Additional Responsibilities

• Ensure timely completion of assigned HR and administrative activities.

• Assist Management and Department Heads in various HR-related matters.

• Perform any additional tasks assigned by the Company.

Requisite Skills

• HRMS & ERP Software Management

• Recruitment & Talent Acquisition

• HR Operations & Administration

• Payroll & Leave Administration

• PF & ESIC Compliance

• Labour Law & Statutory Compliance

• Employee Relations

• Facility Management

• Vendor Management

• MS Office Proficiency

• Excellent Written & Verbal Communication

• Strong Administrative Skills

• Analytical & Logical Reasoning

• Attention to Detail

• Good Listening Skills

• Confidentiality & Discretion

• Confident & Assertive Personality

• Self-Motivated & Well-Groomed

• Ability to Handle Multiple Tasks

• Good Understanding of Business Operations