Senior Executive / Assistant Manager - Operations

Aspire Pharma Ltd; India; On-site; INR 400,000 - 700,000; Full time

Benefits offered by this job

Remote Working

Job summary

Aspire Pharma Ltd is seeking a procurement coordinator to support the reliable and cost-effective supply of products by coordinating purchase orders, forecasts, production updates and deliveries with suppliers. The role also maintains ERP records, monitors performance and communicates across Sales and Operations to minimise costs.

Ideal candidates are science graduates or management postgraduates with 7–10 years of experience, strong English communication, and proficient MS Office skills.

Qualifications

• Written and spoken English with good Communication Skills.
• Time Management Skills.
• Good Attention to Detail.
• Proactive Team Player.
• Proficient in MS Office (including word, excel and outlook).

Responsibilities

• Supplier Performance and Coordination: Maintain regular communication with assigned suppliers regarding purchase orders, production progress, and expected dispatch dates.
• Problem Solving and Supply Support: Monitor orders and identify issues that could affect continuity of supply; escalate risks as needed.
• Commercial and Administrative Support: Maintain stock sheets, open order trackers, and supplier records; raise purchase orders and track confirmations.

Skills

English communication

Time management

Attention to detail

Team player

MS Office

Education

Science graduate / Postgraduate in Management

Tools

MS Office Suite

Job description

Competitive Salary & Company Benefits| Remote Working

Are you looking to work for a rapidly growing UK Pharmaceutical company, who are passionate about improving patients’ lives across the world?

Aspire Pharma is an asset-light pharmaceutical manufacturer. It licenses and develops niche pharmaceutical products that offer innovative formulations, value for money for payors, and reliable supply arrangements in markets which are often underserved. The business has a highly diversified portfolio of more than 250 products across a number of categories, including branded specialty products and unbranded niche generics in therapeutic areas such as urology, ophthalmology, CNS and dermatology.

Do you want to be part of the journey?

If so, here is your chance!

The Role

To support the reliable and cost-effective supply of products by coordinating purchase orders, forecasts, production updates and deliveries with assigned suppliers. The role maintains accurate ERP and supplier records, monitors performance and supply risks, and ensures timely communication across Sales, Operations and other internal teams. It also supports issue resolution, supplier reviews and freight monitoring to improve delivery performance, maintain continuity of supply and minimise avoidable costs.

The Person

Knowledge & Skills

• Written and spoken English with good Communication Skills
• Time Management Skills
• Good Attention to Detail
• Proactive Team Player
• Proficient in MS Office (including, word, excel and outlook)

Experience & Qualification

• Science graduate / Postgraduate in Management
• Not essential (7-10 years desirable)

Job responsibilities

What will you be doing?

• Supplier Performance and Coordination
  • Maintain regular communication with assigned suppliers regarding purchase orders, production progress, and expected dispatch dates.
  • Update the ERP system accurately and promptly with the latest information received from suppliers.
  • Provide relevant supply information to support the wider Sales and Operations teams
  • Take clear minutes and action notes during supplier meetings and circulate them to relevant stakeholders.
  • Assist in producing reports that measure supplier performance against agreed lead times, On Time In Full (OTIF) delivery, and other operational measures.
  • Highlight and amend overdue orders, delivery risks, and data discrepancies to the appropriate manager.
• Problem Solving and Supply Support
  • Monitor orders and identify issues that could affect continuity of supply.
  • Escalate supply risks promptly to the relevant manager and internal stakeholders.
  • Support the coordination and follow-up of agreed actions to resolve delivery or supply issues.
  • Help facilitate communication between internal /cross functional departments and assigned suppliers.
  • Maintain accurate records of issues, actions, owners, and agreed completion dates.
  • Apply established procedures and seek guidance from senior colleagues when handling more complex problems.
• Commercial and Administrative Support
  • Maintain accurate stock sheets, open order trackers, and supplier records.
  • Prepare and share non-binding forecasts with suppliers following internal approval and agreed processes.
  • Raise purchase orders in line with approved forecasts, artworks and requirements and issue them to suppliers. Follow up with suppliers to obtain purchase-order acknowledgements and delivery confirmations.
  • Support data generation for business review meetings with key CMOs
  • Assist with monitoring freight arrangements and identifying opportunities to avoid unnecessary air freight.

Why join us?

As well as a fantastic, inclusive company culture, where employees are truly valued, and a competitive salary, we also offer an ever-improving benefits scheme to support your physical and mental well-being which include:

• Life Assurance cover and Employee Assistance Program.
• Learning and development opportunities.
• Excellent opportunities for progression.
• Fantastic company events and celebrations throughout the year.