Senior Executive Assistant

Finkraft; Bengaluru; On-site; INR 1,800,000 - 2,400,000; Full time

Job summary

Finkraft.ai in Bengaluru, Karnataka is seeking a Senior Executive Assistant to act as a trusted extension to the Founder & CEO. You will own the executive operating system, manage the CEO’s calendar, travel, inbound communications, and coordinate with senior leadership across time zones.

This role requires 5–8 years of EA experience with a startup or high-growth environment, excellent written English for ghost-writing external communications, strong judgment, discretion, and the ability to

Qualifications

• 5–8 years of EA experience supporting a C-suite or Founder.
• Excellent written English; ghost-writing for the CEO.
• Ability to manage multiple executives and complex stakeholder environments.
• High emotional intelligence and discretion.

Responsibilities

• Own the executive operating system: calendar, communications, travel, and coordination across the CEO and senior leadership.
• Draft and manage external communications independently (investor updates, partner notes).
• Prepare pre-meeting briefing packs and post-meeting summaries; maintain action trackers.
• Mentor a junior coordinator if hired.
• Handle complex scheduling across time zones with external stakeholders.
• Manage sensitive information flows (board materials, term sheets) with discretion.
• Identify gaps in the CEO’s operating rhythm and fix them.
• Handle ad-hoc strategic requests: research and summarising long documents.

Skills

C-suite support

Calendar management

Stakeholder coordination

Written English

Discretion & judgement

Multi-timezone scheduling

Investor communications

Tools

Google Workspace

Notion

Slack

Zoom

Job description

Senior Executive Assistant — Finkraft.ai

HSR Layout, Bengaluru · Full-Time · In-Office · Reports to Founder & CEO

About Finkraft Finkraft automates GST reconciliation and Input Tax Credit recovery for enterprises — work that today costs finance teams hundreds of hours in manual effort. We’re scaling fast, the leadership team is growing, and the complexity of what lands on the founder’s desk is increasing every week. We need someone who has done this before and doesn’t need to learn on the job.

Location: Bengaluru, Karnataka | Work Mode: In-Office

The Role

You’ve supported a C-suite executive or Founder for at least five years. You know what “good” looks like and you deliver it without being asked. You manage complexity, hold judgment calls without escalating everything, and operate as a genuine extension of the CEO — not just someone who manages his calendar.

At this level, you’re not executing instructions. You’re anticipating the next two moves and making sure they’re set up to succeed.

What You’ll Own

• Own the full executive operating system: calendar, inbound communications, travel, stakeholder coordination, and follow-through — across the CEO and senior leadership
• Draft and manage external communications independently — investor updates, partner correspondence, client-facing notes — minimal editing required
• Prepare pre-meeting briefing packs, post-meeting summaries, and action trackers; the CEO is never walking into a room underprepared
• Manage and mentor a junior coordinator or admin if one is hired beneath this role
• Handle complex, multi-party scheduling across time zones and external stakeholders with no hand-holding
• Own sensitive information flows — board materials, term sheets, personnel conversations — with absolute discretion
• Identify gaps in the CEO’s operating rhythm and fix them without being asked
• Manage ad-hoc strategic requests: research, vendor evaluation, summarising a 40-page document into a two-page brief

What We Need

• 5–8 years of EA experience supporting a C-suite leader or Founder, with at least 2 years in a startup or high-growth environment
• Judgment: you know what to escalate, what to handle, and what to drop — without asking every time
• Excellent written English — you ghost-write external communications for the CEO that go out under his name
• Demonstrated ability to manage multiple executives or complex stakeholder environments simultaneously
• High emotional intelligence — you read a room, manage relationships carefully, and know when to push
• Tools fluency: Google Workspace, Notion, Slack, Zoom, and whatever the team uses; you adapt fast
• Experience handling board or investor-level communication is a strong plus

What Good Looks Like at 90 Days

• CEO’s operating rhythm is fully off his plate — meetings run, briefs are prepared, nothing is chased
• External stakeholders — investors, partners, clients — consistently get professional, timely communication
• At least one gap in the leadership team’s operating system identified and fixed without being asked

Not Right for You If

• Your five years of experience is entirely in large corporates with established admin infrastructure — startup ambiguity is a different muscle
• You expect a defined scope and predictable days
• You’re looking for a role where the work ends at 6pm every day
• You need the CEO to check your drafts before they go out