Senior Associate- GMR Project Management

Annalect, Omnicom Media Group India Private Limited.; Bengaluru; On-site; INR 450,000 - 650,000; Full time

Job summary

OGS, Omnicom's Integrated Solutions Engine, seeks an associate to support day-to-day program administration, workflow coordination, and compliance readiness across multiple promotions-based workstreams in our Bengaluru footprint, with Chennai and Bangalore locations mentioned in the overview.

You will collaborate with project management, legal, finance, and operations to keep processes organized, deadlines met, and documentation accurate, ensuring program requirements are executed consistently.

Qualifications

• Strong organizational skills and the ability to manage recurring tasks and deadlines.
• Experience supporting project coordination, workflow routing, and approvals.
• Clear communication with cross-functional stakeholders and proactive follow-ups.
• Comfort handling confidential information and following compliance procedures.
• Detail-oriented record-keeping for access, budgets, and vendor requests.
• Proficiency with project management, collaboration, and documentation tools.
• Ability to learn new processes quickly and manage multiple programs.

Responsibilities

• Coordinate recurring compliance tasks, including monthly or quarterly reviews, user access tracking, and audit prep.
• Support onboarding for in-scope users by distributing materials, tracking completion, and maintaining accurate records.
• Assist with audit readiness by organizing evidence, confirming documentation requirements, and ensuring communications align with retention and timing guidelines.
• Manage workflow routing, document sharing, approval tracking, and stakeholder follow-up for time-sensitive requests.
• Partner with internal teams to support budget monitoring, invoicing coordination, legal review, executive approvals, and program documentation.
• Administer contest, promotion, or program operations, including winner communications, prize fulfillment coordination, vendor requests, account monitoring, and issue escalation.
• Maintain visibility into tasks, timelines, coverage plans, and dependencies through project management tools.
• Serve as a backup or coverage resource for recurring program responsibilities to ensure continuity during absences or transition periods.
• Support additional one-off projects, renewals, or operational workstreams as business needs evolve.

Skills

Organizational skills

Project coordination

Stakeholder communication

Confidential information handling

Documentation procedures

Multitasking

Job description

Overview

Join us at OGS

We are OGS—Omnicom's Integrated Solutions Engine that brings together a global talent community and connected capabilities in data, creative, media, commerce, and technology to build adaptive, future-ready solutions.

We are redefining the global capability center - not as an offshoring hub, but as a true inside edge. OGS is the place where the future is tested, built, and scaled for the world’s most ambitious agencies and clients.

With over 7,000 talented professionals in India, we are proud to be a diverse, inclusive, and collaborative community that thrives on innovation and excellence. Our teams work with some of the world’s most iconic brands, helping them move faster and achieve more—everywhere. We are growing rapidly and looking for passionate individuals to be part of this journey.

Let us build this, together!

Location: Chennai & Bangalore

About the role

We are seeking for an associate would support day-to-day program administration, workflow coordination, compliance readiness, and operational task management across a series of promotions-based workstreams. This role partners closely with project management, legal, finance, account, and operations stakeholders to help ensure processes are organized, deadlines are met, documentation is accurate, and program requirements are executed consistently.

Responsibilities

This may be the right role for you if you have:

• Coordinate recurring compliance tasks, including monthly or quarterly reviews, user access tracking documentation updates, and audit preparation activities.
• Support onboarding for in-scope users by distributing required materials, tracking completion, and maintaining accurate records.
• Assist with audit readiness by organizing evidence, confirming documentation requirements, and ensuring communications align with retention and timing guidelines.
• Manage workflow routing, document sharing, approval tracking, and stakeholder follow-up for time-sensitive requests.
• Partner with internal teams to support budget monitoring, invoicing coordination, legal review, executive approvals, and program documentation.
• Administer contest, promotion, or program operations, including winner communications, prize fulfillment coordination, vendor requests, account monitoring, and issue escalation.
• Maintain visibility into tasks, timelines, coverage plans, and dependencies through project management tools.
• Serve as a backup or coverage resource for recurring program responsibilities to ensure continuity during absences or transition periods.
• Support additional one-off projects, renewals, or operational workstreams as business needs evolve.

Qualifications

• Strong organizational skills with the ability to manage recurring tasks, deadlines, and detailed documentation.
• Experience supporting project coordination, workflow routing, approvals, or operational processes.
• Ability to communicate clearly with cross-functional stakeholders and follow up on open items with professionalism and urgency.
• Comfort working with confidential or sensitive information and following established compliance or documentation procedures.
• Detail-oriented approach to tracking access, approvals, communications, budgets, vendor requests, or fulfillment activities.
• Proficiency with project management, collaboration, and documentation tools.
• Ability to learn new processes quickly and support multiple programs or workstreams simultaneously.