Senior Administrative Executive

Protsahan; Delhi; On-site; INR 1,400,000 - 1,800,000; Full time

Job summary

Protsahan is seeking a Senior Administrative Executive to directly support the Executive Director with time-sensitive administrative, regulatory, and coordination tasks. The role requires meticulous ownership of end-to-end processes and proactive follow-through.

Location: Delhi. Employment type: Full-time. Compensation commensurate with experience. The ED's office involves travel to centers as needed and close collaboration with governance and regulatory bodies.

Qualifications

• Graduate degree required; additional certification in office administration welcome.
• 5+ years in executive assistant or administrative coordination roles.
• Direct experience supporting a Founder, CEO, or ED.
• Experience with government/regulatory filings and departments.
• Excellent English and Hindi communication skills.
• Proficient in MS Office and Google Workspace; able to multi-task.
• Fast-paced, high-accountability environment; independent working style.

Responsibilities

• Manage statutory, regulatory, and administrative filings, licenses, and renewals with a live calendar and strict deadlines.
• Coordinate with government departments, vendors, consultants, and agencies on behalf of the ED.
• Manage the ED's calendar, prepare briefing notes, and assemble background material for meetings.
• Draft, proofread, and format correspondence, documents, and presentations for the ED.
• Maintain organized records of all documentation, both digital and physical.
• Track action items from meetings, board interactions, and donor conversations to closure.
• Handle sensitive governance, compliance, and personnel information with discretion.
• Take on other administrative tasks under the ED's purview as required.

Skills

Attention to detail

Process discipline

Fast turnaround on tasks

Discretion with confidential info

Education

Graduate degree in any discipline

Office administration certification (optional)

Tools

MS Office

Google Workspace

Job description

About Protsahan

Protsahan India Foundation works with 96,000+ girls annually across Delhi's slum communities, building pathways out of poverty through education, mental health support, and livelihoods training. As the organisation scales into a pan-India field-building model in 2026, the Executive Director's office requires dedicated, high-calibre support to manage a wide and demanding portfolio of administrative, regulatory, and coordination responsibilities.

Role Summary

The Senior Administrative Executive will directly support the Executive Director in managing time-sensitive administrative, regulatory, and coordination tasks that fall within the ED's direct responsibility but do not require the ED's personal judgement or presence to execute. This is a role for someone who takes ownership of tasks end-to-end, tracks details precisely, and follows through without repeated reminders.

Key Responsibilities

• Manage and track all statutory, regulatory, and administrative filings, licenses, registrations, and renewals that fall under the ED's direct responsibility, maintaining a live compliance and renewals calendar with no missed deadlines.


• Coordinate with government departments, vendors, consultants, and external agencies on behalf of the ED, following up, collecting documentation, and driving pending applications to closure.


• Manage the ED's calendar, correspondence, and meeting preparation, including compiling briefing notes and background material ahead of key meetings.


• Draft, proofread, and format correspondence, documents, and presentations on behalf of the ED.


• Maintain organised, accessible records of all documentation handled, physical and digital, so that nothing is dependent on institutional memory alone.


• Support the ED in tracking action items arising from meetings, board interactions, and donor conversations, and follow up proactively until closure.


• Handle sensitive and confidential information relating to governance, compliance, and personnel matters.


• Take on other administrative work sitting under the ED's purview as required.

Candidate Requirements

Non-negotiables

• Impeccable attention to detail. This is the single most important requirement for this role. The ideal candidate double-checks their own work as a habit, catches errors before anyone else does, and treats documentation accuracy as professional pride, not obligation.


• Process discipline. Follows documented processes precisely, without shortcutting steps or improvising on filings, checklists, or approval flows. Deviations are flagged and discussed, not decided unilaterally.


• 24-hour turnaround on assigned tasks. Every task gets a status update within one working day, even if the update is that the task is blocked.


• Absolute discretion. Handles confidential documents and conversations without exception.

Essential

• Graduate degree in any discipline. Additional certification in office administration or business support is welcome but not required.


• At least 5 years of experience in an executive assistant, administrative coordination, or similar support role, ideally involving statutory or regulatory filings.


• Prior direct experience supporting a Founder, CEO, or ED.


• Demonstrated experience navigating government departments or regulatory processes (fire department, municipal bodies, FCRA, or statutory filings).


• Excellent written and verbal communication skills in English and Hindi.


• Strong working knowledge of MS Office and Google Workspace.


• Ability to manage multiple priorities independently.


• Comfortable working in a fast-paced, high-accountability environment.

Preferred

• Prior experience working with or for a non-profit, foundation, or mission-driven organisation.


• Familiarity with FCRA compliance requirements, or willingness to learn quickly.

What Success Looks Like

• Regulatory and statutory filings under the ED's purview are tracked, followed up, and closed on time, with no last-minute surprises.


• Correspondence and documents prepared for the ED are accurate and ready to use without correction.


• Routine administrative and procedural work is handled end-to-end, freeing the ED to focus on judgement-heavy work only ED can do.

Job Details

Location Delhi (based at Protsahan Admin Office, with travel to Girl Empowerment Centers as required)

Reports to Executive Director

Employment Type Full-time

Compensation Commensurate with experience

Application deadline 30 September 2026