Senior Administrative Assistant

Antler; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Moving Tech is seeking a seasoned Senior Administrative Assistant to own and elevate our Bengaluru office operations. You’ll manage vendors, mentor the admin team, and ensure smooth day-to-day functioning for a fast-growing mobility platform.

You will coordinate complex meetings, travel for leadership, and plan events while maintaining tight control over budgets and office systems. The role requires leadership, organisation, and excellent communication with senior stakeholders.

Qualifications

• Bachelor's degree preferred; high school diploma acceptable with relevant experience.
• 4+ years in administrative or office management with vendor or team-lead exposure.
• Advanced proficiency in MS Office and strong written/verbal communication.

Responsibilities

• Own office operations from supplies to facility upkeep end-to-end.
• Lead vendor sourcing, contracts, SLAs, and relationships.
• Coordinate meetings, travel for leadership, and calendar logistics.
• Plan and execute office events and company-wide functions.
• Set visitor experience standards and resolve escalations promptly.
• Monitor admin spend and seek cost-efficient processes.
• Mentor junior admin staff and drive process improvements.

Skills

Leadership

Vendor management

Scheduling

Communication

Education

Bachelor's degree preferred

Tools

MS Office

Job description

About Moving Tech

Moving Tech (Namma Yatri) is reimagining urban transport from the ground up — built on the open Beckn Protocol and integrated with India's ONDC network. We operate with a zero commission model for drivers and give communities, cooperatives, and governments the power to run their own mobility platforms.

The result?

15 Cr+ rides, 8 lakh+ drivers, 2 Cr+ users, 25+ cities — and growing fast. Backed by Blume Ventures, Antler, and Google, our apps (Namma Yatri, Yatri Sathi, Kerala Savaari, Chennai One, Bharat Taxi, and more) are driving real impact for real people.

The Role

We're looking for a seasoned Senior Administrative Assistant to own and elevate our office operations. You'll be the backbone of a smooth-running workplace — leading vendors, mentoring the admin team, and making sure nothing falls through the cracks.

What You'll Do

• Office Operations: Own office supplies, equipment inventory, and facility upkeep end-to-end.
• Vendor Management: Lead vendor sourcing, contract negotiation, SLAs, and ongoing relationships.
• Scheduling & Travel: Coordinate complex meetings, appointments, and travel arrangements for leadership.
• Events: Plan and execute office functions and company-wide events, big and small.
• Front Office Excellence: Set the standard for visitor experience — professional, warm, on point.
• Escalation Handling: Be the go-to for resolving tricky inquiries and concerns quickly.
• Budget Oversight: Track admin spend and find smarter, cost-efficient ways of working.
• Mentorship: Guide and support junior administrative staff in their day-to-day.
• Process Improvement: Continuously upgrade office systems, tools, and procedures.

Who You Are

• Bachelor's degree preferred; high school diploma or equivalent required
• 4+ years of experience in administrative or office management, ideally with vendor or team-lead exposure
• Advanced proficiency in MS Office (Word, Excel, PowerPoint)
• Strong leadership instincts with sharp organizational and time-management skills
• Excellent written and verbal communication, comfortable engaging senior stakeholders
• Cool under pressure — great at multitasking and prioritizing on the fly
• High attention to detail and accuracy, without losing sight of the big picture
• Deep familiarity with office management systems, procedures, and vendor negotiations

Why Join Us?

• Real Impact: Keep the engine room running for a team building mobility for millions.
• Autonomy & Ownership: Freedom to redesign how office operations work, end to end.
• Transparent Culture: Good ideas win — regardless of title or team.
• Learning & Growth: Grow into a larger operations or facilities leadership role.