Senior Accounts Executive

Hvax Technologies; Mumbai; Presencial; INR 600.000 - 1.200.000; Jornada completa

Descripción de la vacante

HVAX Technologies Ltd. in Mumbai seeks a Sr. Executive Accounts to manage day-to-day accounting, banking, and import/export documentation with hands-on EDPMS/IDPMS expertise. Coordinate with banks to close export/import transactions in line with RBI/FEMA guidelines.

The role requires recording in Tally or other software, bank reconciliations, and monthly reporting, while supporting audits with organized records and clear cross-department communication.

Formación

• Hands-on experience with EDPMS and IDPMS processes.
• Coordinate with banks for export/import closure and documentation.
• Proficient in Tally and MS Excel for recording and reporting.
• Strong reconciliation and analytical abilities.
• Excellent documentation and follow-up skills.
• Effective written and verbal communication.
• Ability to manage multiple transactions and deadlines.

Responsabilidades

• A. EDPMS Export Documentation and Compliance: Prepare and submit export documents, track invoices and realization, coordinate with banks for closure, monitor realizations, resolve discrepancies, maintain records.
• B. IDPMS Import Documentation and Compliance: Handle import documents, verify bills of entry, track payments, coordinate with banks, maintain records, resolve discrepancies.
• C. Banking and Foreign Remittances: Coordinate remittances, prepare documentation for foreign currency transactions, assist with Form 15CA/15CB, maintain records, and respond to bank queries.
• D. Accounting and Financial Transactions: Record entries in Tally or other software, verify vouchers, perform bank reconciliations, maintain ledgers.
• E. Reconciliation and Reporting: Reconcile export/import records with banks, prepare monthly reports, maintain tracking sheets, support management with reports.
• F. Audit and Compliance Support: Maintain organized records, provide documents for audits, coordinate with auditors and banks, ensure regulatory compliance.

Conocimientos

EDPMS/IDPMS knowledge

Bank coordination

Analytical skills

Documentation skills

Communication skills

Multi-tasking

Herramientas

Tally

MS Excel

Descripción del empleo

The Sr. Executive Accounts will be responsible for managing day-to-day accounting activities, banking transactions, import and export documentation, reconciliations, statutory compliance support, and financial reporting. The role requires hands-on experience in EDPMS (Export Data Processing and Monitoring System) and IDPMS (Import Data Processing and Monitoring System), including coordination with banks and internal departments to ensure timely submission of documents and closure of outstanding export and import transactions in accordance with applicable RBI and FEMA requirements.

A. EDPMS Export Documentation and Compliance

• Prepare and submit export-related documents to banks for EDPMS processing.
• Track export invoices, shipping bills, e-BRC/realisation status, and outstanding export payments.
• Coordinate with banks for the closure of export transactions in EDPMS.
• Monitor export proceeds realisation within the applicable timelines.
• Follow up with banks and internal departments to resolve pending EDPMS entries and documentation discrepancies.
• Maintain export documentation, realisation records, and transaction-wise tracking reports.

B. IDPMS Import Documentation and Compliance

• Handle import-related documentation and IDPMS transactions.
• Coordinate with banks for submission and verification of import documents, including Bills of Entry.
• Track import payments, advance remittances, and outstanding import transactions.
• Follow up with banks for matching Bills of Entry against remittances and closure of IDPMS entries.
• Maintain import transaction records and resolve discrepancies with banks, suppliers, and internal departments.
• Ensure timely follow-up on pending import documentation and applicable compliance requirements.

C. Banking and Foreign Remittances

• Coordinate with banks for inward and outward remittances, as applicable.
• Prepare and maintain documentation for foreign currency transactions and remittances.
• Assist with preparation and submission of Form 15CA/15CB documentation in coordination with the tax consultant, wherever applicable.
• Maintain records of foreign currency transactions, bank charges, and remittance advice.
• Coordinate with banks for transaction confirmations, supporting documents, and queries.

D. Accounting and Financial Transactions

• Record purchase, sales, expense, bank, receipt, and payment entries in Tally or other accounting software.
• Maintain accurate accounting records and supporting documentation.
• Prepare and verify payment entries, bank vouchers, and other accounting vouchers.
• Perform bank reconciliations and investigate outstanding or unreconciled items.
• Maintain records of advances, creditors, and other relevant ledger balances.

E. Reconciliation and Reporting

• Reconcile export and import transaction records with bank statements and accounting ledgers.
• Prepare monthly reports on outstanding export proceeds, pending Bills of Entry, and open EDPMS/IDPMS transactions.
• Maintain transaction-wise tracking sheets for inward and outward remittances.
• Prepare reports on pending documentation and follow up for timely resolution.
• Support management with periodic financial and banking reports.

F. Audit and Compliance Support

• Maintain organised records of export, import, banking, and accounting documents.
• Provide supporting documents for internal, statutory, and tax audits.
• Coordinate with auditors, consultants, banks, and internal departments to resolve queries.
• Ensure compliance with applicable company procedures and relevant regulatory requirements.

Skills Required

• Strong working knowledge of EDPMS and IDPMS documentation and processes.
• Practical experience in coordinating with banks for export and import transaction closure.
• Proficiency in Tally and MS Excel.
• Strong reconciliation, analytical, and problem-solving skills.
• Good documentation, record-keeping, and follow-up skills.
• Effective written and verbal communication.
• Ability to manage multiple transactions and meet deadlines.