Secretary - SaT - National - CBS - AWS - SaT Executive Assistants

EY; Kolkata District; Presencial; INR 450.000 - 750.000; Jornada completa

Descripción de la vacante

EY in Kolkata seeks a Secretary-National-SaT-CBS - AWS - SaT Executive Assistant to provide high-level administrative support to Partners and teams, manage calendars, coordinate meetings, travel arrangements, and handle confidential information.

The role emphasizes in-office presence, cross-functional coordination with Talent, HR, Finance, IT, and external stakeholders, and proactive process improvements. You will back up the Partner when needed and maintain accurate records.

Formación

• Provide end-to-end executive and administrative support including calendar management and travel logistics.
• Coordinate meetings, documents, and reporting with Partners, HR, Finance, IT and clients.
• Maintain confidentiality and ensure compliance with firm policies.

Responsabilidades

• End-to-end executive and administrative support including calendar management and travel logistics.
• Coordinate meetings, documents, and reporting with Partners, HR, Finance, IT and clients.
• Maintain confidentiality and ensure compliance with firm policies.
• Backup coverage for Partner coordination during peak periods.

Conocimientos

Calendar management

Travel coordination

Document preparation

Office administration

Client coordination

Educación

Bachelor of Arts in English Literature

Herramientas

GTAC

GFIS

PACE

Descripción del empleo

Job Summary

The opportunity: Secretary-National-SaT-CBS - AWS - SaT Executive Assistants - Kolkata

National comprises of sector agnostic teams working across industries for a well rounded experience.

CBS - AWS - SaT Executive Assistants :

Strategy and Transactions enables clients to reimagine ecosystems, reshape portfolios and reinvent for a better future. Using our Capital Agenda framework, we work with clients to find answers to todays toughest strategic, financial, operational and commercial questions. We help corporates, private equity, governments, sovereign wealth funds, private and family businesses, and educational institutions with their key financial issues. From portfolio review and capital allocation processes to financial planning analytics and decision support, we have the people, analytics and tools to better allocate capital. Our team helps clients manage their risk/return trade-offs to support them with better decision‑making around financing and capital efficiency.

Whether clients are preserving, optimizing, raising or investing, our Connected Capital Solutions (CCS) are our five go-to-market offerings that help drive competitive advantage and increased returns through improved decision‑making. The CCS include Strategy, Corporate Finance, Buy and Integrate, Sell and Separate and Reshaping Results, and are underpinned by our Connected Capital Technologies.

Our key focus areas are - Investment Banking Advisory, Valuations, Modeling and Economics, Transaction Diligence, Restructuring and Turnaround Services, Project Finance and infrastructure, EY Parthenon - Strategy and EY Parthenon - Execution.

Your key responsibilities

Technical Excellence

• KRA KPI / Standard Expectation Target Executive Administrative Operations Provide accurate, timely and proactive end-to-end executive and administrative support covering calendar and schedule management; inbox, communication and client coordination; travel and logistics; weekly timesheets; expense claims and reconciliation; procurement and general administration; required database and system updates: GTAC, GFIS, PACE and other applicable ; and engagement setup, billing, invoicing, WIP, AR, trackers, dashboards and reporting. Anticipate deadlines, resolve conflicts or dependencies early, comply with firm processes and follow all requirements through to closure. =95% of requirements completed accurately within agreed timelines; 100% of weekly timesheets and mandatory system/database updates completed within prescribed timelines.
• Practice Coordination, Stakeholder Support Governance Coordinate practice and business meetings, including invites, agendas, pre-reads, documentation, room bookings, logistics and action tracking. Provide responsive support to Partners/APs and coordinate effectively with Talent/HR, Finance, IT, Administration, Procurement, Travel Desk, employees, clients and external stakeholders. Prepare and manage professional documents with appropriate filing and version control; provide seamless Secretary Pool backup during absences or peak periods; and protect Partner, employee, client and business information in full compliance with firm policies. Provide administrative support to the Talent team on Partner cohort-related agendas. =95% of coordination, stakeholder and document requirements completed accurately within agreed timelines; 100% adherence to confidentiality and compliance requirements; planned backup coverage supported subject to agreed capacity.
• Ownership, Proactiveness Continuous Improvement Take end-to-end ownership of assigned responsibilities, anticipate requirements, identify risks and dependencies early, communicate potential delays promptly and drive actions to closure with minimal follow-up. Proactively identify recurring administrative issues or inefficiencies and contribute practical improvements to processes, trackers and ways of working.
• Office Presence Partner Alignment Maintain an in-office presence for at least three working days each week. The primary office location and working arrangement will be agreed with the relevant Partner(s), based on business and support requirements, and may involve attendance at one designated office or rotation across all three offices. In office at least 3 working days per week, with attendance aligned to the location or rotation agreed with the relevant Partner(s).

Skills and attributes

To qualify for the role you must have

Qualification

• Bachelor of Arts in English Literature

Experience

• Backend Development (3+ years)
• Frontend Development (2+ years)
• Project Management (6+ years)

What we look for

People with the ability to work in a collaborative manner to provide services across multiple client departments while following the commercial and legal requirements. You will need a practical approach to solving issues and complex problems with the ability to deliver insightful and practical solutions. We look for people who are agile, curious, mindful, and able to sustain positive energy, while being adaptable and creative in their approach.