Qualtrics EX Administrator

Varite; Bengaluru; Hybrid; INR 1,200,000 - 2,100,000; Full time

Benefits offered by this job

Referral bonus program

Job summary

VARITE INDIA PRIVATE LIMITED seeks a Qualtrics EX Administrator to own the day-to-day Qualtrics EmployeeXM platform, manage surveys end-to-end, and deliver clean analytics for People leaders. The role requires hands-on administration, data governance, and strong reporting capabilities from Bangalore, with a flexible/night shift as noted in the posting.

The contract position collaborates with People Analytics, HRIS, and IT, handling HRIS integrations (Workday) and automations (SFTP/API).

Qualifications

• 2+ years hands-on administering and programming in Qualtrics, with EmployeeXM exposure.
• Ownership of the full survey lifecycle: build, test, distribute, monitor, report.
• Strong command of survey flow logic, embedded data, participant/org hierarchy management, and EX dashboards.
• Experience with participant data loads and HRIS integration concepts (Workday preferred); comfort with structured data files (CSV) and field mapping.
• Solid analytics skills: segmentation, trend and driver analysis, and clear data storytelling; familiarity with anonymity thresholds and confidentiality best practices.
• Excellent attention to detail and data accuracy; able to QA your own work before it ships.

Responsibilities

• Assist with org-level admin: provisioning, permissions, dashboard sharing, and license mgmt.
• Maintain org hierarchy, Employee Directory, and HRIS integration with Workday.
• Build automations and integrations (SFTP/API feeds, email triggers) with IT support.
• Enforce data governance & PII handling per policies.
• Manage platform configuration and liaison with Qualtrics support.
• Program engagement and lifecycle surveys including branching, multi-language deployments.
• Own the listening calendar: timelines, distributions, reminders, field windows, stakeholder communications.
• Configure EX dashboards and access controls; coordinate vendor benchmarks and external integrations.
• Produce analytics: response-rate tracking, segmentation, and driver analyses; prepare executive-ready reports.
• Maintain documentation and reproducible reporting processes.

Skills

Qualtrics administration

EmployeeXM / EX exposure

Survey lifecycle ownership

Data analytics & reporting

Cross-functional collaboration

Tools

Qualtrics EmployeeXM

Workday HRIS

SFTP/API integrations

CSV data handling

Job description

Job Title : Qualtrics EX Administrator
Location State : Karnataka
Location City : Bangalore
Experience Required : 5 to 10 Year(s)
Shift: Flexible/Night Shift
Position Type: Contract

Company Name: VARITE INDIA PRIVATE LIMITED

About The Client: A data management and cloud services company headquartered in the United States specializes in simplifying backup, recovery, and data protection processes. The firm offers a cloud-based platform integrating backup, instant recovery, archival, search, and analytics functions. Known for its innovative data management approach, the company caters to organizations seeking efficient and scalable solutions.

About The Job:

• Client's People Analytics team owns the employee listening ecosystem on Qualtrics EmployeeXM.
• We're hiring a contract Qualtrics EX Administrator to serve as the day-to-day platform owner programming and operating our listening programs, maintaining data integrity and access controls, and turning survey results into clean, decision-ready analytics for People leaders and the broader business.
• This is a hands-on technical role for someone who knows the Qualtrics EmployeeXM platform deeply, is comfortable owning the survey lifecycle end to end, and can pair platform administration with rigorous reporting and light program management.
• You'll work directly with People Analytics, People Business Partners, and People Tech/HRIS/IT.

Platform administration (Qualtrics EmployeeXM)

• Assist with brand/org-level administration: user and role provisioning, permissions, dashboard sharing, and license management.
• Maintain the org hierarchy, Employee Directory, and participant/metadata structures; manage data loads and keep participant records in sync with the HRIS (Workday) source of truth.
• Build and maintain automations and integrations (scheduled imports, SFTP/API feeds, email/distribution triggers) between Qualtrics and upstream/downstream systems, with support of IT.
• Enforce data governance: anonymity/confidentiality thresholds, response-rate floors, access scoping, and PII handling in line with company privacy and security policies.
• Manage platform configuration, release/feature changes, and serve as a liaison to Qualtrics support and our account team.

Survey programming & EX program management

• Program engagement, lifecycle (onboarding, exit), pulse, manager-effectiveness, and ad hoc surveys including survey flow logic, branching, embedded data, randomization, and multi-language deployments.
• Serve as key partner to support build and administration for employee voice survey.
• Own the listening calendar: timelines, distributions, reminders, field windows, and stakeholder comms in coordination with People Analytics and HRBPs.
• Configure and maintain EX dashboards and role-based dashboard access.
• Coordinate vendor benchmarks, normative comparisons, and any external survey integrations.

Analytics & reporting

• Produce response-rate tracking, trend analysis, and segmentation cuts (org, geo, tenure, level, and other demographics) with correct small-n suppression.
• Prepare and structure clean datasets to support People Analytics-led driver/key-driver and statistical analysis (Text iQ / Stats iQ); run standard open-text categorization and tagging.
• Build and maintain standard, recurring executive- and manager-ready reports, dashboards, and visualizations; partner with People Analytics on deeper analyses and readouts.
• Support build of AI-enabled survey analytic skill to expand self-service capabilities.
• Build clear, executive- and manager-ready reporting and visualizations; partner with People Analytics on deeper analyses and readouts.
• Maintain documentation, data dictionaries, and reproducible reporting processes so outputs are consistent and auditable.

Qualifications:

• 2+ years hands-on administering and programming in Qualtrics, with EmployeeXM (EX) exposure (direct EX experience required; not survey-only / CX-only).
• Demonstrated ownership of the full survey lifecycle: build, test, distribute, monitor, report.
• Strong command of survey flow logic, embedded data, participant/org hierarchy management, and EX dashboards.
• Experience with participant data loads and HRIS integration concepts (Workday preferred); comfort with structured data files (CSV) and field mapping.
• Solid analytics skills: segmentation, trend and driver analysis, and clear data storytelling; familiarity with anonymity thresholds and confidentiality best practices.
• Excellent attention to detail and data accuracy; able to QA your own work before it ships.

Preferred

• Experience with Text iQ, Stats iQ, and action-planning modules.
• Qualtrics platform certifications (e.g. Qualtrics Platform Specialist / EX-focused credentials).
• Working knowledge of SFTP/API-based automations and Qualtrics integrations.
• Exposure to data privacy frameworks relevant to employee data (e.g. GDPR/CCPA) and handling of sensitive HR data.
• Prior experience supporting a People Analytics, HRIS, or People Tech function in a tech/enterprise environment.
• Exposure to AI-enabled survey/text analytics and building self-service analytics capabilities (e.g. AI-assisted Text iQ, automated insight summarization, natural-language querying of EX data).

About VARITE:

VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

Equal Opportunity Employer:

VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status.

Unlock Rewards: Refer Candidates and Earn.

If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE.

Exp Req - Referral Bonus
0 - 2 Yrs. - INR 5,000
2 - 6 Yrs. - INR 7,500
6 + Yrs. - INR 10,000