Quality Assurance Administrator

MCTC Greece; Navi Mumbai; On-site; INR 420,000 - 660,000; Full time

Benefits offered by this job

Flexible working hours

Hybrid work arrangement

Medical insurance

Travel insurance

Paid annual leave

Job summary

MCTC Greece is seeking a Quality Assurance Administrator to support supplier onboarding, compliance screening, and documentation control. The role covers audit administration, meeting coordination, and general QA support across global procurement activities.

You will manage supplier records, ensure accuracy of certifications, and help maintain the company’s Integrated Management System while contributing to continuous improvement initiatives.

Qualifications

• Graduate from college or university.
• At least two years of relevant experience in quality assurance administration, supplier administration, compliance, document control, procurement support, or similar.
• Proficient in MS Office and general computer literacy.
• Excellent command of English (written and verbal).
• Strong organisational and administrative skills.
• Previous experience within the Company in an operational or administrative role (1–2 years preferred).

Responsibilities

• Research, source, and support onboarding of new suppliers across global ports.
• Collect, verify, and maintain supplier documentation, certificates, licences, and compliance records.
• Monitor supplier information, certifications, and documentation for accuracy and validity.
• Conduct supplier screening activities, including KYC, AML, and sanctions checks.
• Maintain supplier databases, electronic records, and document management systems.
• Support IMS documentation administration and maintenance.
• Prepare, update, and manage procedures, templates, reports, and other quality-related documentation.
• Provide audit support and track corrective actions.
• Coordinate meetings with agendas, minutes, and follow-ups.
• Assist QA team with continuous improvement initiatives and compliance activities.
• Ensure all work is confidential and aligned with policies and quality standards.

Job description

Position: Quality Assurance Administrator

As MCTC continues to strengthen its internal processes and ensure consistency across operations, maintaining high standards in documentation, compliance, and quality management is essential. We are looking for a Quality Assurance Administrator who will support Quality Assurance Department through supplier sourcing and on-boarding, compliance screening, electronic document control, audit administration, meeting coordination, and general administrative assistance.

Why we need you: You will play a key role in supporting our supplier management process by identifying and on-boarding new suppliers across existing and new ports. You will ensure supplier information, certifications, and required documentation are accurately collected, maintained, and organised, contributing to a reliable supplier network and supporting the smooth operation of our global procurement activities.

Here’s what you’ll be doing:

• Research, source, and support the onboarding of new suppliers across global ports.
• Collect, verify, and maintain supplier documentation, certificates, licences, and compliance records.
• Monitor supplier information, certifications, and documentation to ensure accuracy and validity.
• Conduct supplier screening activities, including KYC, AML, and sanctions checks, in line with company procedures.
• Maintain supplier databases, electronic records, and document management systems.
• Support the administration and maintenance of the Company's Integrated Management System (IMS) documentation.
• Prepare, update, and manage procedures, templates, reports, presentations, and other quality-related documentation.
• Provide administrative support for internal and external audits, including maintaining audit records and tracking corrective actions.
• Coordinate meetings by preparing agendas, taking minutes, and following up on action items.
• Assist the Quality Assurance team with continuous improvement initiatives, compliance activities, and departmental projects.
• Ensure all work is completed accurately, confidentially, and in accordance with company policies and quality standards.

You need these qualifications:

• College or University graduate.
• At least two years of relevant experience in quality assurance administration, supplier administration, compliance, document control, procurement support, or a similar position.
• Proficiency in MS Office and general computer literacy,
• Excellent command of the English language (written and verbal).
• Strong organisational and administrative skills.
• Excellent communication skills.
• Previous experience within the Company in an operational or administrative role (minimum 1–2 years preferred)

Key Competencies:

• Strong attention to detail and accuracy.
• Good understanding of company procedures and systems.
• Organised and structured approach to work.
• Ability to manage and maintain documentation effectively.
• Reliability and accountability.
• Ability to follow procedures and support compliance frameworks.
• Team-oriented mindset with willingness to support across functions.
• Proactive and able to handle multiple tasks.

What we offer:

• Flexible working hours with a standard 40-hour work week, allowing you to start your day anytime between 8:00 AM and 11:00 AM, with core collaboration hours from 11:00 AM to 5:00 PM.
• Hybrid working opportunities of up to 2 days per month.
• Comprehensive medical insurance for confirmed employees.
• Business travel accident and travel insurance for employees travelling on company business.
• 24 days of annual leave plus 14 days of paid sick leave.
• Additional paid leave, including maternity, paternity, compassionate, compensatory, and exam leave.
• A supportive, collaborative, and inclusive working environment.
• Opportunities for professional growth and career development within a growing international organisation.