Purchasing Administrator

MCTC Greece; Navi Mumbai; On-site; INR 300,000 - 600,000; Full time

Job summary

MCTC Greece is seeking a Purchasing Administrator in Navi Mumbai to manage procurement activities and support operations for our global maritime catering services.

The role focuses on maintaining supplier relations, processing orders, verifying invoices, and ensuring documentation integrity to meet budget targets and IMS compliance. A college degree, English proficiency, and strong communication are essential.

Qualifications

• College or university graduate.
• MS Office proficiency and general computer literacy.
• Excellent command of English (written and verbal).
• Strong communication skills and a team player mindset.
• Passion for the maritime industry.

Responsibilities

• Report complaints and discrepancies between vessels and suppliers to the Fleet Supervisor and resolve them effectively.
• Establish clear and professional communication with suppliers and clients.
• Oversee and monitor the supply and delivery process, maintain proper documentation, and verify invoices.
• Monitor vessel performance to support departmental objectives and budget adherence.
• Manage monthly closing inventory and update vessel catering accounts.
• Create and maintain template documents and reports, including monthly catering reports and supplier benchmarking.
• Safeguard and organize documentation for inquiries, purchase orders, and related materials.
• Perform administrative tasks in compliance with the IMS and stay updated on changes.
• Other duties as assigned.

Skills

Strong communication

Team player

English proficiency

Maritime industry passion

Education

College/University degree

Tools

MS Office

Job description

Position: Purchasing Administrator

At MCTC, we’re a global maritime catering management and training company specializing in delivering provisions and providing support and consultancy to galley crews onboard vessels worldwide. We excel in culinary excellence and supply chain management, delivering innovative solutions for healthy meals to the maritime industry. Join us for an exciting career with great benefits!

Why we need you: You’ll play a key role in ensuring smooth procurement processes, maintaining high standards of quality, and supporting efficient operations within the department.

Here’s what you’ll be doing:

• Reporting complaints and discrepancies between vessels and suppliers to the Fleet Supervisor and resolving them effectively.
• Establishing clear and professional communication with suppliers and clients.
• Overseeing and monitoring the supply and delivery process, ensuring proper documentation is maintained, and verifying invoices from both suppliers and clients for accuracy.
• Monitoring vessel performance to support departmental objectives and ensure adherence to budgetary requirements.
• Managing the monthly closing inventory process and ensuring that vessel catering accounts are accurately updated.
• Creating and maintaining template documents and reports, including monthly catering reports, customer review reports, supplier comparison reports, supplier benchmarking, and supplier performance records.
• Safeguarding and organizing documentation for inquiries, purchase orders, and other related materials, while ensuring the security and confidentiality of all records.
• Performing all administrative tasks in compliance with the Integrated Management System (IMS) and staying informed about any updates or changes.
• Other duties as assigned.

You need these qualifications and attributes:

• College or university graduate.
• Proficiency in MS Office and general computer literacy.
  
• Excellent command of the English language (written and verbal).
• Strong communication skills and a team player mindset.
• Passion for the maritime industry.

It would be nice if:

• You have experience in a similar position within the maritime industry.
• You have experience or education in Culinary Arts, Nutrition, or Maritime Studies.

What we offer:

• Flexible working hours with a standard 40-hour work week, allowing you to start your day anytime between 8:00 AM and 11:00 AM, with core collaboration hours from 11:00 AM to 5:00 PM.
  
• Hybrid working opportunities of up to 2 days per month.
  
• Comprehensive medical insurance for confirmed employees.
  
• Business travel accident and travel insurance for employees travelling on company business.
  
• 24 days of annual leave plus 14 days of paid sick leave.
  
• Additional paid leave, including maternity, paternity, compassionate, compensatory, and exam leave.
  
• A supportive, collaborative, and inclusive working environment.
  
• Opportunities for professional growth and career development within a growing international organisation.

Join us and take the first step towards an exciting career in the maritime industry.