QMS Documentation Professional

Hitachi Energy Ltd.; Chennai; On-site; INR 600,000 - 900,000; Full time

Job summary

Hitachi Energy Ltd. is seeking a QMS Documentation Specialist in Chennai to develop, maintain, and improve Quality Management System documents. You will oversee controlled records, templates, and forms while ensuring compliance with internal standards and regulatory requirements.

The role emphasizes document lifecycle management, audit support, and maintaining master registers. A background in Electrical/Mechanical engineering with 3–4 years in quality documentation is desired.

Qualifications

• Bachelor's degree in engineering with exposure to quality and regulatory documentation.
• 3-4 years of experience in Quality Management Systems and document control.
• Experience in compliance, technical, and regulatory documentation workflows.
• Strong understanding of QMS principles and audit readiness.
• Proficient writing and editing with the ability to simplify complex processes.

Responsibilities

• Create, review, edit, format, and maintain QMS documentation including Quality Manuals, SOPs, WIs, Policies, and Forms.
• Maintain version control, revision history, and master document registers.
• Archive obsolete documents and manage retention per policies.
• Ensure accessibility and compliance with external and internal regulations.

Skills

Quality Management Systems

Document Control

Compliance Documentation

Technical Documentation

Regulatory Documentation

Education

Bachelor's degree in engineering (Electrical /Mechanical)

Job description

The opportunity:

The QMS Documentation Specialist is responsible for developing, maintaining, controlling, and continuously improving Quality Management System (QMS) documentation to ensure compliance with organizational, customer, regulatory, and industry standards. The role involves managing documents lifecycle activities, supporting quality audits, maintaining document control processes, and ensuring that policies, procedures, work instructions, forms, and records are current, accurate, and accessible across the organization.

How you'll make an impact:

Document Control and Management

• Create, review, edit, format, and maintain QMS documentation including:
• Quality Manuals
• Standard Operating Procedures (SOPs)
• Work Instructions (WIs)
• Policies
• Process Flows
• Templates
• Forms and Checklists
• Controlled Records
• Quality Plans
• Training Documents
• Ensure documentation follows company document control standards, templates, and approval workflows.
• Manage version control and document revision history.
• Archive obsolete documents and maintain retention records according to company policies.
• Maintain master document registers and document tracking systems.
• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy's core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

• Bachelor's degree in engineering (Electrical /Mechanical).
• 3-4 years of experience in:
• Quality Management Systems
• Document Control
• Compliance Documentation
• Technical Documentation
• Regulatory Documentation

QMS Knowledge

• Strong understanding of Quality Management System
• principles.
• Knowledge of document control methodologies and quality
• standards.
• Familiarity with audit processes and compliance requirements.

Documentation Skills

• Excellent technical writing and editing abilities.
• Strong document structuring and formatting skills.
• Ability to simplify complex processes into clear procedures.