QMS Documentation

Hitachi Automotive Systems Americas, Inc.; India; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Flexi work options

Job summary

Hitachi Energy Technology Services Private Limited in Chennai, Tamil Nadu, India, seeks a QMS Documentation Specialist to develop and maintain its Quality Management System documentation. You will manage document control processes, support audits, and ensure policies, procedures, and records remain current, accurate, and accessible.

The role requires 3–4 years of experience in QMS documentation, strong writing skills, and knowledge of regulatory requirements to uphold quality standards across

Qualifications

• 3–4 years of experience in Quality Management Systems Document Control
• Experience with regulatory documentation and audits
• Knowledge of document control methodologies and quality standards
• Familiarity with audit processes and compliance requirements
• Excellent technical writing and editing abilities

Responsibilities

• Create, review, edit, format, and maintain QMS documentation including Quality Manuals, SOPs, WIs, policies, process flows, templates, forms, and records.
• Ensure documentation follows company document control standards, templates, and approval workflows.
• Manage version control and document revision history.
• Archive obsolete documents and maintain retention records according to company policies.
• Maintain master document registers and document tracking systems.
• Ensure compliance with applicable external and internal regulations, procedures, and guidelines.

Skills

Quality Management Systems

Document Control

Compliance Documentation

Technical Documentation

Regulatory Documentation

QMS Knowledge

Education

Bachelor’s degree in engineering (Electrical/Mechanical)

Job description

Location: Chennai, Tamil Nadu, India Job ID: R0148591 Date Posted: 2026-10-20 Company Name: HITACHI ENERGY TECHNOLOGY SERVICES PRIVATE LIMITED Profession (Job Category): Quality Management Job Schedule: Full time Remote: No

Job Description:

The opportunity: The QMS Documentation Specialist is responsible for developing, maintaining, controlling, and continuously improving Quality Management System (QMS) documentation to ensure compliance with organizational, customer, regulatory, and industry standards. The role involves managing documents lifecycle activities, supporting quality audits, maintaining document control processes, and ensuring that policies, procedures, work instructions, forms, and records are current, accurate, and accessible across the organization.

How you’ll make an impact:

Document Control and Management

Create, review, edit, format, and maintain QMS documentation including:

• Quality Manuals
• Standard Operating Procedures (SOPs)
• Work Instructions (WIs)
• Policies
• Process Flows
• Templates
• Forms and Checklists
• Controlled Records
• Quality Plans
• Training Documents

Ensure documentation follows company document control standards, templates, and approval workflows.

Manage version control and document revision history.

Archive obsolete documents and maintain retention records according to company policies.

Maintain master document registers and document tracking systems.

Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

Living Hitachi Energy’s core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

Bachelor’s degree in engineering (Electrical /Mechanical).

3-4 years of experience in:

• Quality Management Systems Document Control Compliance Documentation Technical Documentation Regulatory Documentation QMS Knowledge

Strong understanding of Quality Management System principles.

Knowledge of document control methodologies and quality standards.

Familiarity with audit processes and compliance requirements.

Documentation Skills Excellent technical writing and editing abilities.

Strong document structuring and formatting skills.

Ability to simplify complex processes into clear procedures.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws. For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position. The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.

Hitachi brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.

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