QMS Documentation

Hitachi Automotive Systems Americas, Inc.; Chennai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Hitachi Energy Technology Services Private Limited in Chennai seeks a QMS Documentation Specialist to develop, maintain, and control quality management documentation. You will ensure documents like Quality Manuals, SOPs, WIs, policies, and forms are current and accessible, supporting audits and regulatory compliance.

You will manage version history, master registers, and retention, aligning with Hitachi Energy standards. A engineering degree and 3–4 years of related experience are required.

Qualifications

• Bachelor’s degree in Electrical or Mechanical engineering.
• 3–4 years in Quality Management Systems and document control.
• Experience with regulatory and compliance documentation.
• Strong technical writing and formatting skills.
• Knowledge of audit processes and quality standards.
• Ability to simplify complex processes into clear procedures.
• Familiarity with QMS documentation and templates.

Responsibilities

• Create, review, edit, format and maintain QMS documents.
• Manage document control, version history and revision control.
• Ensure policies, SOPs, WIs, templates are current and accessible.
• Support internal/external audits and compliance checks.
• Maintain master document registers and tracking systems.
• Archive obsolete documents and ensure retention compliance.
• Adhere to Hitachi Energy document control standards.

Skills

QMS Knowledge

Document Control

Regulatory Documentation

Technical Writing

Audit Familiarity

Process Simplification

Quality Standards

Documentation Formatting

Education

Bachelor’s degree in Electrical or Mechanical engineering

Job description

Location:Chennai, Tamil Nadu, IndiaJob ID:R0148591Date Posted:2026-10-20Company Name:HITACHI ENERGY TECHNOLOGY SERVICES PRIVATE LIMITEDProfession (Job Category):Quality ManagementJob Schedule:Full timeRemote:NoJob Description:The opportunity:The QMS Documentation Specialist is responsible for developing, maintaining, controlling, and continuously improving Quality Management System (QMS) documentation to ensure compliance with organizational, customer, regulatory, and industry standards. The role involves managing documentslifecycle activities, supporting quality audits, maintaining document control processes, and ensuring that policies, procedures, work instructions, forms, and records are current, accurate, and accessible across the organization.How you’ll make an impact:Document Control and ManagementCreate, review, edit, format, and maintain QMS documentation including:Quality ManualsStandard Operating Procedures (SOPs)Work Instructions (WIs)PoliciesProcess FlowsTemplatesForms and ChecklistsControlled RecordsQuality PlansTraining DocumentsEnsure documentation follows company document control standards, templates, and approval workflows.Manage version control and document revision history.Archive obsolete documents and maintain retention records according to company policies.Maintain master document registers and document tracking systems.Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.Living Hitachi Energy’s core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.Your background:Bachelor’s degree in engineering (Electrical /Mechanical).3-4 years of experience in:Quality Management SystemsDocument ControlCompliance DocumentationTechnical DocumentationRegulatory DocumentationQMS KnowledgeStrong understanding of Quality Management Systemprinciples.Knowledge of document control methodologies and qualitystandards.Familiarity with audit processes and compliance requirements.Documentation SkillsExcellent technical writing and editing abilities.Strong document structuring and formatting skills.Ability to simplify complex processes into clear procedures.Accessibility and reasonable accommodationQualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.Use of Al and automated tools in recruitmentAs part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.Background Screening and Security ChecksAs part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.